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Sr. Grants & Contracts Analyst

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Posted Date
Sep 23, 2022

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Position Type
Administrative, Business & Administrative Affairs, Grants & Contracts
Employment Type
Full Time
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We are seeking a Sr. Grants & Contracts Analyst who will support the pre -award and post administration for sponsored funding across the department of Oncology, with a focus on clinical research within GI/UAD. This position works alongside faculty and fellow colleagues to support pre-award activities. The primary goal is to ensure timely, accurate, and efficient proposal preparation for various sponsors and management of clinical awards through to close-out. This position reports to the post-award Administration within Oncology.

Position Overview Will work alongside a dedicated pre-award submission team to meet with investigators and develop proposals for submission to funding sponsors. The position requires reviewing proposal solicitations in detail to ensure all required formatting and documents for the submission are included. Pre-award functions include, but may not be limited to: proposal preparation and submission, budget development, working with potential sub awardees/subcontractors, preparing justifications of programmatic costs and preparing/maintaining other applicable documents for proposals such as other support pages, bio sketches, conflict of interest and regulatory documentation. This position will operate within a team as well as independently on a wide variety of grants/contracts and clinical research projects ranging from moderate to complex. This position will require great attention to detail and organization while juggling multiple, competing demands and adhering to deadlines. Excellent communication skills and a customer service minded focus are essential skills required to succeed in the position.

Position Scope/Complexity Will work independently a majority of the time, with support from Principal Investigator (PI) and/or senior management level grants & contract professionals on increasingly more complex grants/contracts. Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. May interact with external research/administrative professionals.

Types of sponsored awards for which the position is responsible: This role functions at an advanced level, with responsibility for a variety of complex level grants/contracts, including those from NIH, DOD various foundations and pharmaceutical companies. These grants, contracts and clinical trials/fixed fees may involve highly detailed budgets, multiple projects, Cores and sub awards.


Specific Duties & Responsibilities

  • Partner with departmental faculty and/or budgetary staff and the Office of Research Administration (ORA) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
  • Will work directly with the application’s Principal Investigator, Co-Investigators and administrative staff to ensure effective, accurate and timely proposal development.
  • Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
  • Ensure that all of the proper information/documentation is uploaded into the designated application portal (ASSIST, Workspace, etc).
  • Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
  • Provide instruction, preparation assistance and support related to grant application procedures to Principal Investigators (PI’s). Provide guidance to the PI in the interpretation and implications of applicable grants terms and conditions.
  • Serve as liaison between research units, central offices and funding agencies.
  • Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
  • Review of PRA for development of budget supporting the Clinical research team in realtion to clinical research protocols.
  • Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  • Responsible for tracking grant/contract proposals and other documentation through the signature/approval processes to provide regular updates to research team(s).
  • Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e., COEUS, Proposals/Awards/Funding Dashboard, etc.)
  • Manage all assigned clinical trial budgets/project accounts to ensure accuracy of billing for protocol related activities and maintain a reconciliation of payments received to verify that all contracted payments have been received in a timely fashion.
  • Facilitates the submission of Protocol reporting with Sponsors to ensure that milestone deliverables are met in accordance with payment terms.
  • Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership.
  • Mentor / Train new Analysts within the role to educate on processes related to both the Pre- and Post-Award activities.


Minimum Qualifications
  • Bachelor's Degree.
  • Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
*Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $61,070-$83,900 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30am- 4:00pm
Exempt Status: Exempt
Location: Remote
Department name: ​​​​​​​SOM Onc Financial Management
Personnel area: School of Medicine

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

The successful candidate(s) for this position will be subject to a pre-employment background check.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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