Associate Director for Special Collections
University Job Title:
Associate Director for Music Special
None - Not included in the union (Yale
Administration & Operations
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University Library System
120 High Street
New Haven, CT 06511
Standard (M-F equal number of hours per
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Reporting to the Director of the Irving S. Gilmore Music Library,
the Associate Director for Special Collections (MSC) directly
oversees Music Special Collections (including Historical Sound
Recordings and Oral History of American Music), including
arrangement and description, preservation, digitization, access,
research services, events programming and exhibits.
The incumbent: Manages the Special Collections unit by promoting
and instilling the highest service standards, and leverages the
unit's resources to provide excellent customer service throughout
the library. Shares responsibility with the Music Library
Management Team for long-range strategic planning. Fosters a
creative, collaborative, and team-oriented work environment; and
facilitates communication and coordination between Music Library
staff members and other units of the Yale University Library
System. Establishes and improves policies for the MSC in support of
learning and research through the provision of reliable, secure,
and convenient access to MSC collections physically and
In coordination with the Music Librarian for Access and Research
Service, helps plan strategic initiatives that connect researchers
to digital collections, technologies, and subject specialists. This
position will be assigned a rank of Librarian 3 to Librarian 4.
Librarian ranking information can be found at http://bit.ly/YULRanksPromotions
1. Manages all Music Special Collections (MSC) operations (systems
and workflows for facilities, security, arrangement and
description, preservation, digitization), budget administration and
services (access, reader services, events programming and
exhibits), often in collaboration with other Yale Library
departments. 2. Provides leadership and a unified vision for MSC,
including policies and procedures for, and selection, organization,
and ongoing management of music special collections (both print and
digital) 3. Works closely with Music Librarian for Access and
Research Services to coordinate Music Library staff who are
cross-trained in and are responsible for both MSC and general
library access services workflows and reference. 4. Works
collaboratively with Music Library Director for all areas of MSC
collection development, including: research and selection, dealer
and donor relations, and acquisitions negotiations across a broad
range of materials, including books, manuscripts, ephemera,
photographs, media and digital media relating to music, and the
budget to support the collection development program. Works in
consultation with the Beinecke Library's Collection, Research, and
Education Department, the Special Collections Technical Services
Department, and the Preservation and Conservation Department to
acquire materials in accordance with the Library's stewardship
capacity. 5. Establishes, monitors and incorporates performance
indicators to assess and improve the quality of services provided
by MSC. 6. Develops and maintains strong ties with other members of
the University Library and, as appropriate others in relevant
academic fields to support the mission of the Music Library. 7.
Participates in setting priorities, planning workflows,
recommending changes to policies and procedures, resolves problems,
interprets policies, generates statistics and reports, carries out
projects. 8. Makes recommendations for MSC budgets and regularly
monitors the current budget. 9. Participates in overall Music
Library planning, including the move of collections and transition
of services, in coordination with other units.
Required Education and Experience:
Master’s degree in Library Science from an ALA-accredited library
school and an undergraduate or graduate degree in music. A minimum
of five years of professional experience.
Required Skill/Ability 1:
Demonstrated ability to provide leadership in a research library
and ability and achievement in managing staff and budgets.
Demonstrated problem solving skills, experience coordinating
projects, and the ability to bring projects to fruition.
Required Skill/Ability 2:
Familiarity with a special collections environment comprised of
archives, manuscripts, rare and antiquarian books, audio-visual
materials, and ephemera as well as in acquiring, cataloging,
processing, preserving, securing, and/or digitizing them.
Experience managing both analog and digital materials.
Required Skill/Ability 3:
Demonstrated ability working collegially, both collaboratively and
independently, within a complex organization and rapidly-changing
team environment. Excellent oral, written, and interpersonal
communications, analytical ability, and the ability to provide
exceptional service to a diverse clientele.
Required Skill/Ability 4:
Demonstrated commitment to excellence and innovation in developing
programs for customer service and outreach, which includes curating
exhibits and providing reference and instruction.
Preferred Education, Experience and Skills:
Advanced degree and/or relevant experience in music, or a related
field. Experience in an academic library environment. Record of
professional development and service to the field of librarianship.
Experience leading change management within an organization.
Background Check Requirements:
COVID-19 Vaccine Requirement:
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The intent of this job description is to provide a representative
summary of the essential functions that will be required of the
position and should not be construed as a declaration of specific
duties and responsibilities of the particular position. Employees
will be assigned specific job-related duties through their hiring
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