Southwestern Community College District
8100 Gigantic St, San Diego, CA 92154-8233
Higher Education Center at Otay Mesa
Incumbents in District positions are expected to exhibit an
equity-minded focus, responsiveness, and sensitivity to and
understanding of the diverse academic, socioeconomic, cultural,
gender identity, sexual orientation, and ethnic backgrounds of
community college students, and employees, including those with
physical or learning disabilities, and successfully foster and
support an inclusive educational and employment environment.
Under direction of the Program Director, Fire Science, perform a
full range of technical, programmatic, administrative, secretarial,
advanced clerical, and routine staff and analytical duties
requiring the application of specific program knowledge and
administrative, secretarial, and advanced clerical skills in
support of the Fire Science department; assume on-going
programmatic duties and responsibilities specific to Fire Science;
provide technical support and specialized program information and
assistance to assigned administrator, faculty, staff, and students;
and participate in coordinating assigned programs, projects, and
services. REPRESENTATIVE DUTIES:
Knowledge and Abilities:
MUST HAVE KNOWLEDGE OF:
- Serve as primary contact, liaison, and resource for assigned
functions and programs with staff, students, and the general
public; communicate information in person or by telephone where
judgment, knowledge, and interpretation of policies and procedures
are necessary; assist students and other staff in interpreting and
applying program area policies and procedures; research information
related to program area policies and procedures.
- Provide technical assistance in person, on the telephone,
and/or on-line regarding assigned program area; explain application
requirements and restrictions; provide information and forms.
- Perform a variety of special projects and assignments in
assigned area including coordination of assigned program components
and projects; participate in the implementation and administration
of program components and or functions.
- Plan and organize assigned program functions as well as
administrative office support functions; coordinate, oversee, and
evaluate the flow of office work and ensure that work is performed
in a timely and accurate manner; review, update, and inform the
supervisor and others of essential timelines; discuss and review
calendar of events on a regular basis with assigned administrator
to ensure timely coordination of office activities and status of
assigned program functions and projects; develop schedules related
to assigned program activities and services.
- Provide staff support to standing and ad hoc committees and
other groups as assigned; attend meetings and take notes or record
proceedings; prepare and distribute agendas, background materials,
and minutes as appropriate.
- Prepare and proofread a wide variety of reports, letters,
memoranda, correspondence, agreements, agenda items, statistical
charts, and other documents and material according to established
procedures, policies, and standards; type from rough draft, verbal
instruction, or transcribing machine; compose correspondence
- Establish and maintain a variety of complex, interrelated
filing systems including confidential files; maintain manuals and
updated resource materials.
- Perform a variety of general bookkeeping and clerical
accounting duties and responsibilities involved in financial record
keeping and reporting for assigned area; maintain a variety of
accounting records, logs, and files; verify, balance, and adjust
accounting records; assist with budget preparation and
- Recommend improvements in work flow, procedures, and use of
equipment and forms; implement improvements as approved; develop
and revise office forms and report formats as required.
- Perform related duties and responsibilities as required.
MUST HAVE ABILITY TO:
- Pertinent federal, state, and local laws, codes, and
regulations including applicable sections of the State Education
Code and other legal requirements related to area of
- Office procedures, methods, and equipment including computers
and applicable software applications such as word processing,
spreadsheets, and databases.
- Basic principles and techniques of budget administration.
- Principles and techniques of business letter writing.
- Principles and practices used in establishing and maintaining
complex and inter-related files and information retrieval
- Principles, practices, and techniques of complex fiscal,
statistical, and administrative research and report
- Mathematical concepts and basic techniques of statistical
- Principles and techniques used in public relations including
methods and techniques of proper receptionist and telephone
- Interpersonal skills using tact, patience, and courtesy.
- Principles and practices of providing training, work direction,
and guidance to lower-level office staff and student workers.
- English usage, grammar, spelling, punctuation, and
- Oral and written communication skills.
Education and Experience:
- Independently perform a full range of administrative and
technical duties in support of program functions and
- Exercise initiative and sound judgment in solving difficult and
complex administrative and technical problems within limits of
- Understand and apply pertinent laws, codes, and regulations as
well as organization and unit rules, policies, and procedures with
- Analyze problems, identify alternative solutions, project
consequences of proposed actions, and implement recommendations in
support of goals.
- Respond tactfully, clearly, concisely, and courteously to
specialized requests, inquiries, issues, concerns, and needs from
students, staff, or the public; effectively present
- Screen, interview, and assess needs of students may be required
for some assignments.
- Research, compile, analyze, and interpret diverse data and
information and make appropriate recommendations.
- Use correct English usage, grammar, spelling, punctuation, and
- Plan and organize work to meet schedules and changing
- Exercise good judgment and maintain confidentiality in
maintaining critical and sensitive information, records, and
- Operate office equipment including computers and supporting
word processing. spreadsheet, and database applications.
- Adapt to changing technologies and learn functionality of new
equipment and systems.
- Work under steady pressure with frequent interruptions and a
high degree of public contact by phone or in person.
- Work independently and effectively in the absence of
- Work with and exhibit sensitivity to and understanding of the
diverse racial, ethnic, disabled, sexual orientation, and cultural
populations of community college students.
- Communicate clearly and concisely, both orally and in
- Establish and maintain effective working relationships with
those contacted in the course of work.
Any combination equivalent to: two (2) years of college with major
course work in public administration, business administration, or
other field related to area of assignment AND
Three (3) years of increasingly responsible administrative support
experience, that demonstrates the ability to learn and apply
policies, procedures, and other guidelines.
Minimum Qualifications: (Faculty and Academic Administrator
Range 20, Steps 1-7, $4,404.83-$5,572.72. Initial placement for
external applicants is Step 1. An excellent benefits package which
includes medical, vision, dental, retirement, vacation, generous
sick leave package, and life insurance is available for the
employee and eligible dependents.
As soon as the successful candidate is identified and following the
subsequent governing board approval.
All application materials must be received on-line at https://jobs.swccd.edu
. Position is
open until filled. Applications received by the first screening
deadline of 11:59 p.m. on Friday, October 7, 2022
are guaranteed to be reviewed by the selection committee. Any
application received after the deadline is not guaranteed a
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule
may be adjusted to meet the needs of the department.Successful
candidate may be assigned to any of the campus sites (Chula Vista,
National City, Otay Mesa, and/or San Ysidro).
We regret we are unable to accept faxed, e-mailed, mailed, or hand
delivered application materials. Only complete application
materials submitted through SWC online system will be accepted. To
complete and submit your application for this position, please
visit our online employment website at https://jobs.swccd.edu
. All required
information must be submitted online before the review date and
time indicated on the job posting.
A confirmation number will be assigned if your application packet
has been successfully submitted. Assistance with the online
application process is available through the Human Resources Office
at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619)
482-6395 or e-mail to email@example.com.
It is the sole responsibility of the applicant to ensure that all
application materials are received by the review deadline date. A
separate, complete application packet is required for each position
for which you are applying for. All materials included in your
application packet become District property, will not be returned,
will not be copied, and will be considered for this opening
Candidates selected for employment with Southwestern Community
College District must be fingerprinted by an electronic
fingerprinting service (i.e. LiveScan) within 10 days of
employment; provide clearance of tuberculosis (dated within the
past 4 years and renewed every four years as a condition of
continued employment) within 60 days of employment; provide proof
of eligibility to work in the United States.
In addition to the above, for Faculty/Administrator positions
(only), successful candidate must submit official (sealed) college
transcripts confirming date degree conferred and/or a valid CA
Community College Credential.
Reasonable accommodations will be provided to candidates with
verified disabilities. Accommodation requests should be made at the
time the interview appointment is scheduled.
As an Equal Opportunity Employer and in compliance with the
Americans with Disabilities Act, Southwestern Community College
District will make reasonable accommodations for individuals with
The Southwestern Community College District shall not discriminate
against any person in employment or in any program affiliated with
the District on the basis of age, ancestry, color, ethnic group
identification, national origin, religion, race, sex, sexual
orientation, physical or mental disability, veteran status, or on
the basis of these perceived characteristics, or based on
association with a person or group with one or more of these actual
or perceived characteristics.
Notice of Availability of the Annual Security Report - Southwestern
College is committed to assisting all members of the community in
providing for their own safety and security. The Annual Security
Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/
If you would like to receive a hard copy of the Annual Security
Report, which contains this information, you can stop by the SWC
College Police Department or you can request that a copy be mailed
to you by calling (619) 482-6390.
The report contains information regarding campus security and
personal safety including topics such as: crime prevention; public
safety authority; crime reporting policies; programs to prevent
dating violence, domestic violence, sexual assault, and stalking;
the procedures the College will follow when one of these crimes is
reported; and other matters of importance related to security on
campus. The report also contains information about crime statistics
for the three most recent calendar years concerning reported crimes
that occurred on campus; in certain off-campus buildings or
property owned or controlled by the College or a recognized student
organization; and on public property within, or immediately
adjacent to and accessible from the campus.
This information is required by law and is provided by the SWC
College Police Department.
Drug and Alcohol Abuse Prevention Plan (DAAPP) - More information
about the DAAPP, including the Drug Free Environment and Drug
Prevention Program Policy and Procedure and Biennial report can be
found in the Health and Safety Section of the campus Consumer
Information page ( http://www.swccd.edu/index.aspx?page=1084
To apply, visit: https://jobs.swccd.edu/postings/3984