Materials Assistant II

Employer
University of Mississippi
Location
Mississippi, United States
Salary
Salary Not Specified
Posted Date
Sep 26, 2022

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Position Type
Administrative, Business & Administrative Affairs, Financial Affairs
Employment Type
Full Time


Definition of Class

This position coordinates and participates in complex duties associated with the purchasing of goods and services for a large and/or complex department on campus. The incumbent works closely with vendors and department employees, ensures compliance with University Procurement policies and procedures, maintains detailed records and files, and ensures appropriate account numbers are charged to purchases. Work involves the application of established rules/procedures and requires judgment when making decisions that affect the quality and accuracy of work.

Examples of Work Performed
  • Provides assistance and guidance to department employees requesting goods/services.
  • Researches requests and makes recommendations regarding appropriate vendors and purchasing materials.
  • Obtains bids/quotes from vendors; select vendors, purchases goods and services; tracks order status and shipments; verifies package content; creates goods receipt; and distribute packages to appropriate personnel.
  • Ensures proper account numbers are assigned to purchases.
  • Maintains detailed records of purchases including service contracts on equipment.
  • Creates purchase orders and purchase requisitions.
  • Works closely with the Procurement Office to ensure compliance with University policies and procedures. Provides guidance to departmental staff regarding procurement policies and procedures.
  • Coordinates and verifies the usage of procurement cards.
  • Performs data entry duties associated with posting purchase transactions.
  • Verifies account balances with business office or Procurement.
  • Processes related memos to ensure payments to vendors. Contacts vendors, as needed, for credits or corrected invoices. Resolves discrepancies with vendors.
  • Creates and maintains notifications for building and equipment repairs. Ensures proper account numbers are assigned to notifications.
  • Coordinates the receiving, stocking, retrieving and distribution of materials.
  • Monitors outstanding supply orders and prepares claim reports on shortages and/or supplies not meeting specifications.
  • Determines the degree of hazard on materials and utilizes proper safety precautions in handling materials.
  • Ensures compliance with University Procurement policies and procedures.
  • Performs similar or related duties as assigned or required.
Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

  1. Performs a variety of complex duties associated with the purchase of goods and services for a large and/or complex department.
  2. Provides assistance and guidance to department employees requesting various goods/services.
  3. Prepares and maintains detailed records relating to the purchase of goods and services.


Minimum Education/Experience

Education:
Graduation from a standard four-year high school or equivalent (GED).

AND

Experience:
One (1) year of experience related to the above described duties.

Salary/Wage Information
To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement
The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

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