House Administrator in Cabot House

Job Summary

The Houses serve as the foundation for the undergraduate experience at Harvard College. Ninety-seven percent of all undergraduates live in one of the twelve residential Houses. Each House accommodates 350-500 students with its own dining hall, common rooms, and facilities for academic, recreational, and cultural activities.

Auto req ID

60021BR

Job Code

359056 Admin Dept/Program Admin

Location

USA - MA - Cambridge

Business Title

House Administrator in Cabot House

Sub-Unit

------------

Salary Grade

056

Time Status

Full-time

Union

00 - Non Union, Exempt or Temporary

Basic Qualifications

• Bachelor's degree
• 3-5 years of experience in student housing or student services in a higher education setting

Additional Qualifications and Skills

Master's degree preferred. Strong skill sets in the following areas are required: written and oral communication, planning and organization, budget management, policy development, ability to work collaboratively with a variety of constituents, managing change, and establishing priorities and meeting deadlines. Knowledge of Microsoft Office and general familiarity with website maintenance are strongly preferred.

Additional Information

Led by the Faculty Deans, the central goal of the House is to forge a link between learning and living. The House system cultivates a range of intellectual activities and traditions. In addition to lectures and seminars, each House hosts a collection of weekly language and interest tables that are informal opportunities for students with common interests to meet, exchange ideas, and learn or fine-tune particular skills. Houses are places where learning occurs all the time, whether in the dining hall as students share a meal with instructors and visiting scholars, or in-House tutorials or seminars taken for degree credit.

The life of the House extends beyond the intellectual. The Houses provide substantial cultural and social opportunities. Houses are home to their own film, music, art, and drama events that range from small-scale jam sessions to a full opera. In addition, Houses also field a variety of sports teams that compete in an intramural program. A variety of social functions such as Faculty Deans’ Open Houses, formal dances, and coffee hours provide students with an opportunity to relax and interact with members of their House community.

This position is located in Cambridge, MA.

Department

Dean of Students, Residential Life

Pre-Employment Screening

Criminal, Education, Identity

Schedule

9:00am - 5:00pm, Monday - Friday. Occasional nights and weekends.

Job Function

General Administration

Position Description

Budget: Responsible for financial processing, reconciliation, reporting, and strategic planning on unrestricted and restricted accounts; Collaborate with the Dean of Students Office to ensure compliance with all University and College financial policies and procedures; Advise the Faculty Deans on all financial matters related to the House.

House office: Manage the administrative responsibilities of the House Office on behalf of the Faculty Deans and provide administrative support to the Faculty Deans; Hire and supervise student workers; Oversee the use of House common spaces, including room reservations; Process Tutor appointments; Create and maintain office files and records; Work with the Faculty Deans to maintain the House calendar; Oversee the design and day-to-day management of the House website; Create the House Newsletter and Facebook; Respond to a variety of inquiries from students, parents, alumni/ae, and administrators; Regularly communicate with the House community and related populations, serving as the primary contact for all House-related matters.

Event Management: Support the Faculty Deans to plan, implement, and manage a variety of House events for students, faculty, administrators, and alumni; Supervise Faculty Deans' Aides and student workers in coordinating such events; Provide periodic evening and weekend event management support; provide logistical and financial management support and training to House Committees.

Housing: Developing, implement, and evaluate the House-based housing lottery policies and procedures for student housing assignments; Oversees the housing assignments for Tutors and Faculty Resident Scholars, and collaborates with the Dean of Students Office to ensure compliance with all University and College housing policies and procedures; Maintain all data for students and residential staff in the Housing Information Management System; Mediate roommate/suite mate disputes.

Training Programs: Collaborate with the Faculty Deans and Assistant Dean, to ensure effective development, implementation, and evaluation of Tutor training programs and to create and maintain a Resident Tutor Manual, Assist the Faculty Deans in coordinating the Specialty Tutor program (e.g. race relations, health and wellness, sexual assault and sexual harassment, BGLTQ, and public service).

School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

This position will be based in Cambridge, MA. Individual flexible and remote work options for this role will be discussed during the interview process.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.