HR Employment Coordinator

About College of the Holy Cross:

Founded in 1843 in Worcester, Massachusetts, the College of the Holy Cross is among the nation's leading liberal arts institutions. A highly selective, four-year, exclusively undergraduate college of 3,100 students, Holy Cross is renowned for offering a rigorous, personalized education in the Jesuit, Catholic tradition.

Holy Cross highly values the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work at The College is to accept an invitation to participate in the growth and development of all campus members, students, faculty and staff. The College's commitment to diversity is an important feature of the Holy Cross education. Informed by the presence of diverse interpretations of the human experience, Holy Cross is building a community marked by freedom, mutual respect, and civility. We seek others who support our values of diversity and inclusiveness. Job candidates of all diverse backgrounds who embrace the open and inclusive culture of Holy Cross are welcome and encouraged to apply.


Job Description:

The Human Resources Employment Coordinator reports to the Director of Workforce Development. A member of the Employment Team of HR staff that supports the recruitment and onboarding of new hires and is responsible for personnel data changes, records management, and other staffing-related needs.

Primary responsibilities include HRIS (PeopleSoft) data entry and personnel file maintenance for Faculty, Staff, and Student Employees. This includes the administration required for new hires, transfers, promotions, pay rate changes, and terminations. This role regularly interfaces with staff responsible for payroll, employment, unemployment claims, compensation, HRIS, and benefits in order to ensure personnel data changes are entered and processed in a timely and accurate manner, backed up with appropriate documentation that is confidentiality maintained in personnel files.

Employment Responsibilities

• Responsible for processing transactions in PeopleSoft including but not limited to: new hires, promotions, transfers, and off-cycle pay increases for staff and faculty.
• Creates appointment letters for new hires and internal staff, including promotions, transfers, and off-cycle pay increases.
• Serves as a member of the HR onboarding team and acts as a resource for our new community members. Processes pre-employment/onboarding requirements for faculty, staff, and temporary workers. Partners with HR team and Provost Office on the faculty onboarding process. Monitors I9 compliance.
• Initiate and review Background Checks for approval and entry of data into software system.
• Support employment processes including assisting with applicant tracking system.
• Works closely with the Provost and Budget offices to manage the faculty hiring and leave setup in Human Resources.

Payroll/Record Management Responsibilities

• Ensures payroll materials are created and submitted to the Payroll department in a timely manner through Image Now.
• Runs required payroll validation reporting for each payroll period, prioritizing data integrity. Partners with the Controller's office.
• Maintain electronic (scanned) personnel files for all employees. Review records to verify data such as date of hire, contact information, date of birth, job title, work schedules, department and job codes.

HR Support Responsibilities

• Maintain newly-created job descriptions and updates to existing job descriptions in a centralized database.
• Provides backup support to Benefits Specialist with regards to data input and data integrity for benefits plan deductions and changes.
• Be an active participant in a team that is committed to the delivery of HR services that meet the highest level of professional standards. Provide high quality customer service to College and external constituents, with individual College employees being the single most important constituency. Strive to ensure the deliverance of the type of high quality service and practices that attract, retain and develop outstanding staff. Other duties as determined by the HR needs of the College. Ensure compliance with HR policies, procedures, and requirements and applicable legal regulations.

Requirements:

• Associates Degree or equivalent Human Resources experience.
• Two or more years of experience in data entry/recordkeeping.
• Prefer prior experience in human resources, accounting, or finance.
• Excellent organizational skills with attention to detail and accuracy.
• Excellent data entry skills.
• Strong interpersonal and customer service skills; effectively communicates and collaborates with staff at all levels.
• Proficiency in business software, including Microsoft office suite and Google Suite.
• Must be able to discreetly maintain confidential information.
• PeopleSoft or other HRIS systems experience a plus.

To mitigate the spread and effects of COVID-19, and as an integral part of its public health and safety measures, College of the Holy Cross requires that all successful applicants show proof of full, up-to-date vaccination (including a booster dose once eligible) by an FDA-approved COVID-19 vaccine before beginning employment, unless an accommodation exempting the applicant from this policy has been granted. Applicants who wish to request an accommodation based on a disability or sincerely-held religious belief should inform Human Resources after an offer of employment is extended; please do not include any medical, genetic, or religious information in your application materials.




Additional Information:

This is a full time, non-exempt level position. The College is committed to providing competitive market pay for its employees. The College also offers a competitive benefits package for full-time staff, including:

• Pension
• Hybrid work
• NEW - condensed summer 4-day work week
• Tuition benefits
• Wellness programs & ongoing Training and Development opportunities
• Generous paid time off
• Free parking and free use of the athletic/fitness facilities.
• Click here to learn more.

College Description

The College of the Holy Cross is a private, Jesuit Catholic, undergraduate institution serving approximately 3,100 students. Founded in 1843, Holy Cross is the oldest Catholic college in New England and has a tradition of academic excellence. It is located atop Mount Saint James in Worcester, Massachusetts. The picturesque, 174-acre campus is an award-winning and registered arboretum.

Region Description

Worcester is a city of approximately 170,000 people centrally located in the Commonwealth of Massachusetts. It is approximately one hour from Boston, Hartford, and Providence, and three hours from New York City. Worcester is known as the Heart of the Commonwealth. Worcester offers many cultural and recreational opportunities.

The College of the Holy Cross is an EEO/AA/Disability/Vets Employer.

A member of the Higher Education Consortium of Central Massachusetts (HECCMA).

To review our Employee Benefit Options, please go to: click here


Application Instructions:

Please attach a cover letter addressing the position requirements along with your resume.

In your cover letter please address how your work supports the College's mission as a Jesuit, undergraduate liberal arts college (see http://www.holycross.edu/mission ) and its core commitment to diversity and inclusion. For more information, please visit
http://holycross.edu/diversity .

Review of applications will begin as received and continue until the position has been filled.

Company

Founded in 1843 in Worcester, Massachusetts, the College of the Holy Cross is among the nation's leading liberal arts institutions. A highly selective, four-year, exclusively undergraduate college of 3,100 students, Holy Cross is renowned for offering a rigorous, personalized education in the Jesuit, Catholic tradition. Holy Cross highly values the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work at The College is to accept an invitation to participate in the growth and development of all campus members, students, faculty and staff. The College's commitment to diversity is an important feature of the Holy Cross education. Informed by the presence of diverse interpretations of the human experience, Holy Cross is building a community marked by freedom, mutual respect, and civility. We seek others who support our values of diversity and inclusiveness. Job candidates of all diverse backgrounds who embrace the open and inclusive culture of Holy Cross are welcome and encouraged to apply.

Our home city of Worcester, Massachusetts offers cultural, professional and recreational opportunities for students of every interest — from the masterworks displayed in the Worcester Art Museum to the one-of-kind restaurants on Shrewsbury Street. And with the ski slopes of Vermont and New Hampshire, the stunning beaches of Rhode Island and Cape Cod, and the cities of Boston and Providence all within striking distance, there’s much to discover throughout this dynamic six-state region.