Financial Specialist (5113)

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Summary/Objective

This position provides financial support to all units within the Facilities Management Department by providing services including but not limited to, the collection and formatting of information; the processing of information accurately and in a timely manner; the analyzing and communicating information to ensure accurate knowledge for decision-making. This position reports directly to the Manager of Financial Services and supports a team made up of one Account Specialist, and one Part-Time Staff Assistant. This position is to provide accurate reporting of general ledger maintenance for the computerized maintenance management system (CMMS), Task Order and Service Contract procurement, tracking and reporting internal and external Facilities Service Request expenditures, and providing customers supporting documentation for work orders and adjusting entries.

Essential Functions

1. CMMS general ledger maintenance / Accounting – Reviews account distribution integrity, post work request expenses, post work request adjusting entries, add and maintain accounts numbers in the CMMS data base, instructs users on proper procedures and process improvements. Perform labor and non-labor adjustments within the CMMS system and close work orders at completion. Enter Colleague requisition, process WebNow and CMMS payments.
2. Generates and disseminates reports for customers as backup to Facility Service Request inquires along with supporting documentation. Run CMMS queries to track data for benchmark reporting.
3. Assists in the research and communication of charges within the organizational unit and to other University departments. Perform posting of credit card purchases on appropriate work orders in the CMMS system.
4. Performs miscellaneous organizational tasks, such as maintaining records and files related to customer support, and providing support training for CMMS financial modules to end users.

Position Type/Expected Hours of Work

• Full Time - 40 hours per week.
• Coordinator/Analyst B
• Non-Exempt

Required Education and Experience

• Bachelor's degree or equivalent
• 1-3 years of relevant experience

Additional Eligibility Qualifications

• Knowledge of accounting principles, practices, procedures, methods, and theory.
• Knowledge of laws, rules and policies governing payroll, leave, budgetary, fiscal and accounting books, records, and accounts.
• Knowledge of fiscal management/ accounting software applications.
• Ability to enter, maintain, analyze and/or audit accounting, budgetary, fiscal, labor/ payroll and leave data.
• Skill using email, word processing, spreadsheet/ data analysis and presentation development software applications such as Microsoft Outlook, Word, Excel and PowerPoint while preparing briefings, reports and presentations.
• Hiring offers for this position are contingent on successful completion of a background check.
• To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.Click here to learn about American University's unique benefit options .

Current American University Employees

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Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC