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ASDOH - Operations Assistant - ICSP & CE

Employer
A.T. Still University
Location
Arizona, United States
Salary
Salary Not Specified
Date posted
Sep 22, 2022


A.T. Still University's Arizona School of Dentistry & Oral Health (ATSU-ASDOH) is seeking a non-exempt Operations Assistant on the Mesa, Arizona campus. This position reports to the Director, Integrated Community Service Partnerships (ICSP) & Continuing Education (CE). The Operations Assistant is responsible for support of the day-to-day activities for ASDOH ICSP and for administrative support as needed to ASDOH CE.

Major Job Duties:
  • Scanning, emailing, data entry, reconciling assistance with budgetary items. Also will assist with data entry for preceptor records as needed
  • Support for administrative needs including checking in of supplies, data entry, filing, copying scanning of materials
  • Create and track meeting notes for ICSP and CE meetings
  • Track and document immunization records for D1-D4 years. Including follow up and communications with students regarding immunizations
  • Annual set up and tracking of OSHA HIPAA BBP and COVID training. Document dates in student records
  • Vice Dean – log in/out of skulls for Head and Neck course, provide administrative support to the Vice Dean during teaching time/work with student worker to assist in this process
  • Travel – coordinate all travel for ICSP, including but not Limited to Scheduling, confirmation, and travel requests and reimbursements
  • Any other activities/support requested or assigned by Director of ICSP & CE
  • Obtains all ICSP Clearance sheets for student rotations from CCU directors and uploads to student folders prior to all rotations
  • Assist with CE activities which includes but is not limited to helping coordinate events (room reservations/zoom meetings),
    Emailing meeting notices, tracking attendance, assist in preparation and emailing CE certificates and saving them to the Google folder
Skills/Requirements:
  • High school plus one year technical training or schooling
  • 2-3 years of experience with computer entry, data management using spreadsheets, budget preparation/monitoring, and general accounting experience
  • Experience in a University or Health Care professional institution is helpful
  • Strong attention to detail and ability to work under pressure
  • Must have excellent computer skills with good working knowledge of Microsoft Office
  • Must be extremely detailed oriented, time line sensitive, and ability to work on multiple tasks from multiple individuals
  • This person should be a team player, willing to work closely with others, of even temperament and especially be willing to treat students, staff and faculty in a collegial manner
  • Must be flexible, a self-starter, and have a positive attitude
  • Must be able to manage work load from multiple areas position will support
ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits .

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