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Project Manager for Outreach and Events

Employer
University of Oregon
Location
Oregon, United States
Salary
Salary Not specified
Date posted
Sep 22, 2022

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Project Manager for Outreach and Events

Job no: 530327
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Office Support, Journalism/Communication, Student Life/Services, Planning/Project Management

Department: School of Journalism and Communication
Appointment Type and Duration: Regular, Ongoing
Salary: $55,000 - $63,000/year; commensurate with experience
Compensation Band: OS-OA06-Fiscal Year 2022-2023
FTE: 1.0
Application Review Begins

October 26, 2022; position open until filled (updated)
Special Instructions to Applicants

Applicants must submit a complete application, including a resume and a cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements outlined in the job announcement.
Department Summary

The only comprehensive accredited journalism program in the Pacific Northwest, the School of Journalism and Communication (SOJC) offers majors in advertising, journalism, media studies, and public relations; Honors Program; and media studies minor; and supports UO's interdisciplinary cinema studies major and multimedia and Native American studies minors. The school offers Ph.D. and M.A. degrees in media studies and professional master's degrees in journalism, multimedia journalism and strategic communication. The school supports an innovative undergraduate curriculum in state-of-the-art facilities both in Eugene and Portland. SOJC is one of six professional schools at UO. The UO is a Research I member of the American Association of Universities.

The SOJC is a research and professional school serves approximately 2,500 undergraduates and 100 graduate students. The SOJC employs approximately 130 individuals as faculty and staff, over 50 graduate employees, as well as over 50 student employees. The school is one of the oldest journalism programs in the nation, founded in 1916.
Position Summary

The Project Manager for Outreach and Events is responsible for the leadership, management, coordination and implementation of SOJC sponsored events such as the annual SOJC commencement, Hall of Achievement, award ceremonies, Snowden events, Ruhl & Johnston lectures, Fall Media Day, faculty/staff retreats, hosted conferences, and select advancement events that advance the school's strategic priorities. This position reports to the SOJC Dean, and is responsible for coordinating these projects, events, and engagement strategies. Based on the vision and strategy set forth by the SOJC dean, this position is responsible for the conceptualization, design, budget, attendee management (list generation & registration), execution, and project management of events. This position supervises student employees and volunteers, assigning work and ensuring tasks are delegated appropriately to meet deadlines and project milestones. This position requires a high level of collaboration and communication and will regularly partner with the SOJC assistant dean of finance and operations, building coordinator, director of communication, assistant director of donor relations, outreach and events manager (SOJC Portland), and other relevant stakeholders.

The project manager works closely with campus departments such as scheduling, catering, communications, and facilities, as well as working with outside event support vendors and the general public. The project manager serves as part of the dean's leadership team in helping design and execute various projects—such as exhibitions and installations—internal and external outreach strategies, and the development of an overall strategic events plan for the SOJC. Success will require a person who is detail-oriented, assertive, and self-directed, and who possesses excellent organizational skills, and project management experience. This position must demonstrate sound judgment with measurable indicators of outreach and event outcomes.

The school is committed to diversity, equity, and inclusion and has a frequent need to come together as a unit to celebrate successes and achievements, and to acknowledge the ongoing updates, changes, and commemorations that contribute to the college's evolving culture. Each of these college-wide events (ranging from 10 - 20 annually) is a critical opportunity for the college to assemble and reaffirm its mission, vision, and purpose and assure momentum of its priorities. This role works closely with SOJC partners, and regularly interacts with a diverse group of faculty, staff, students, alumni, and community members, requiring active problem solving and effective interpersonal skills. Diplomacy and maintaining a high level of customer service standards is essential in this position. This position requires a flexible work schedule to include some evenings and weekends.
Minimum Requirements

  • Bachelor's Degree Journalism, Strategic Communications, Advertising, Public Relations, Business/Marketing or a related degree OR equivalent combination of education and relevant work experience may substitute.
  • Three years of experience in event management/coordination, scheduling facilities, and/or planning and managing long-term projects. Must Include:
    o demonstrated experience managing project budgets
    o progressively responsible leadership experience, including supervising staff, students, volunteers and related events staff
    Professional Competencies

  • Demonstrated ability to manage people, work effectively with volunteers, and monitor goals, outcomes, and performance
  • Financial and budgetary skill with the ability to manage multiple budgets and project annual spending
  • Demonstrate strong organizational skills and attention to small yet critical details
  • Ability to visualize and conceive events in a strategic manner that underscore the college's mission and stated strategic priorities
  • Commitment to working with a variety of people from diverse backgrounds in an inclusive, welcoming environment; ability to effectively work and communicate with individuals from varied cultural backgrounds.
  • Experience with project management principles and best practices
  • Ability to effectively manage time and handle multiple projects simultaneously in a fast-paced environment under tight deadlines.
  • Excellent customer service, communication, and interpersonal skills
  • Ability to work both independently and collaboratively as part of a time. Ability to foster teamwork environment
  • Ability to manage stressful situations with tact and diplomacy in a climate of change and ambiguity
  • Proficient with MS Office, spreadsheet and database management, and/or scheduling software, and/or project management software (e.g., Asana, Basecamp, Trello)
    Preferred Qualifications

  • Direct experience as a project manager with simultaneous projects
  • Demonstrated project management or event management experience in higher education, public service, or non-profit / fundraising environments
  • PMP Certification or equivalent credential
  • Familiarity with University of Oregon constituents, catering, and conference services and facilities management

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.



    To apply, visit https://careers.uoregon.edu/en-us/job/530327/project-manager-for-outreach-and-events



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