Manager, Finance & Administration

Manager, Finance & Administration

US-NJ-Princeton

Job ID: 2022-15657
Type: Full-Time
# of Openings: 1
Category: Academic Administration

Princeton University

Overview

The Department of Classics at Princeton University concentrates on Greek and Latin Languages and Literatures and Greek and Roman History. It has close ties to the Departments of History, Religion, Philosophy, and Art and Archeology, and links to many other programs and centers on campus.

The Manager, Finance and Administration is charged with supporting the chair and faculty by executing policy and strategic direction for the department, developing and carrying out short- and long-term academic and operations planning in collaboration with the chair, and supporting critical priorities including faculty recruiting, promotions and retentions. The manager is responsible for ensuring that the faculty, students, and staff have the necessary resources to carry out their academic, research, and administrative duties.

The chair establishes the academic and intellectual direction of the department, and the manager provides support for the chair’s vision. The manager supervises an administrative staff of 4, and oversees the functional areas of budget management; academic programs and student services; facilities and operations; staff supervision and performance management; and policy and compliance. The manager reports directly to the department chair, with a secondary reporting relationship to the Senior Manager of Academic Administration.

The Classics Department includes 17 full-time faculty, 35 graduate students; and approximately 25 undergraduate majors. The Department of Classics is located in the East Pyne Hall.

Responsibilities

Financial Management

The manager develops the administrative budget for the academic unit, and is responsible for careful and appropriate management of the administrative allowance, endowed funds, as well as internal and external grants. The manager provides regular and timely analysis and projections of the available funds to the chair. and monitors program budgets. The manager reviews requests for financial support and allocates awards from the appropriate funding sources, manages interdepartmental commitments and ensures that endowed funds are properly stewarded.

People Management

The manager directs the hiring, performance reviews, merit increase process and terminations of the administrative staff. The manager supervises, coaches and mentors four full-time employees: three administrative positions and one technical support specialist. The manager is responsible for ensuring all employees receive training to perform their duties, and opportunities for professional development. They manage all faculty recruitment, retention and merit increases processes. Also manages the appointment process for the Post Graduate Research Associate program and visiting faculty/researcher appointments.

Academic Program Management

The manager supervises the administration of the teaching component of departmental activities, ensuring that the academic unit meets all deadlines for the offices of the Dean of the Faculty, Registrar, Dean of the College, and the Graduate School. The manager is responsible for the teaching (FTE) budget; summer salaries, course and enrollment information; graduate student teaching assignments (AIs); and summer study/research programs.

Communications

The manager is responsible for generating content and editing the annual department newsletter. The manager oversees the maintenance and updating of the department website, and serves as project manager for website redesign projects.

Facilities/Events Management

The manger oversees office moves, renovations and repairs; manages space assignments for faculty and staff and purchase of department furniture and equipment. Supervises the scheduling and logistical details for advisory council meetings, conferences, department events, seminars, workshops, lectures.

Qualifications

Essential Qualifications

• A Bachelor's Degree or equivalent
• Demonstrated leadership, problem-solving, decision-making, and communications skills.
• Ability to effectively manage the resources of the department: experience in budget management, oversight of financial operations.
• Supervisory experience and ability to coach and mentor staff
• Superior organizational skills and ability to manage multiple priorities.
• Strong interpersonal skills and the ability to communicate in a manner that is professional, objective and easily understood.
• Sensitivity to the needs and concerns of faculty, staff, and students and other members of the University community.
• Knowledge of University policies, visa regulations, federal work study requirements, tax laws and fair labor standards.
• Knowledge of university systems (HRMS; SAFE; Financial reporting; Concur; PeopleSoft)

Preferred Qualifications

• Experience in university administration strongly preferred
• Knowledge and experience in conflict management and resolution
• Project management experience
• Experience in facilities management

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

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