Institutional Advancement Specialist / Advancement Data Specialist

Institutional Advancement Specialist / Advancement Data Specialist

Division: Institutional Advancement
Department/Office: Institutional Advancement (IA)

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The Institutional Advancement Operations department at St. Catherine University invites applications for an Institutional Advancement Specialist position. This is a regular, full-time position.

The Institutional Advancement Specialist will join a collaborative and dedicated team within Institutional Advancement (IA) Operations. This position will create a data collection strategy for the Institutional Advancement division and will manage, update, and pull data. Responsibilities include:

• Manage list of data to be gathered from departments across the University including timelines
• Document and manage process for collecting and updating volunteer, event, employment, and other data
• Manage data including demographic, biographical, philanthropic and other pertinent information that provides details that categorize constituents for improved solicitation categorization.
• Update records as data is gathered.
• Document processes to enter data into the Banner System.
• Plan and create new codes in partnership with Operations team members.
• Focus on and partner with Operations team and IT to implement automation for data updates.
• Utilize and enhance the use of a reporting system to increase visibility and ease of access to data.
• Partner with leadership, alum relations, prospect research, and stewardship on data requests.
• Support formation of reporting with data understanding.
• Prepare research briefings.
• Conduct scoring reviews.
• Support and lead annual data review projects.
• Document, maintain, and guide the divisional organizational tools.
• Centralize and enhance support materials for each department and each role within the division. Support the work of a standard operating procedure within the division.
• Partner with leadership to enhance the organizational methods of each department within the division.
• Develop support materials for each functional area and centralization of policy, procedures, and workflows.

St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls nearly 5,000 students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.



Minimum Qualifications:

• Bachelor’s Degree. In lieu of a bachelor’s degree, a combination of education and work experience listed below may be substituted.
• One year of professional, full-time work experience that includes data management with entry, tracking, and workflows.
• Highly organized with excellent time management skills
• Strong understanding of Microsoft Office with experience using Excel
• High standards of customer service, professionalism, and ethics
• Experience patiently giving instruction
• Organizational aptitude; able to prioritize work and meet deadlines
• Demonstrated ability to move projects from conception to completion

Preferred Qualifications:

• Knowledge and use of Banner
• Technical background in system set-up, code structure and planning
• Experience training technical skills to individuals without technical experience and communicating technical information to individuals without technical experience.
• Policy and procedure documentation knowledge

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

Application instructions:


Posting Number: 20220370-STAFF
Posting Start Date: 09/06/2022
Application Deadline: 9/25/2022

To apply, visit https://stcatherine.peopleadmin.com/postings/7383

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at hr@stkate.edu or 651-690-6565.


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