Administrative Assistant - Math

Administrative Assistant - Math & Science and Core Curriculum

Division: Academic Affairs
Department/Office: Mathematics and Physics

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St. Catherine University and the Science Division Chair welcomes applications for an Administrative Assistant position.

The Mathematics and Sciences departments is a mission-driven and student-centered program that works to empower women through innovative and inclusive solutions for a more just, equitable, and compassionate world. St. Catherine University is leading the way by launching a trailblazing initiative, Expanding Herizons, to develop more BIPOC women leaders by attracting, retaining and graduating women in STEM. The Administrative Assistant will provide direct support to staff, faculty and students. Responsibilities include :

• Oversee the day-to-day administrative operations of the division with efficiency and exceptional attention to detail.
• Serve as the initial contact for information with staff, faculty, students, and external contacts through phone, mail, email and in-person assistance.
• Build strong and collaborative relationships with departments accross campus.
• Manage calendar and other general administrative support like supplies ordering, textbooks, purchase requisitions, invoices, payments, monitoring expenses, mail, monitoring department email groups, etc.
• Perform data entry and retrieval, and maintain program files, reports, and records required for operations and compliance with accreditation bodies.
• Create letters, forms, spreadsheets charts and graphs, brochures, certificates, and setup databases.
• Ensure that published program information is current and accurate, particularly for information required for accreditation on the University website.
• Access Banner to monitor and track student enrollment information.
• Maintain close working relationships with university offices to assist with program work.
• Identify and incorporate appropriate technology to support program activities.
• Draft and prepare correspondence and other administrative materials as needed.
• Post syllabi, input tests, retrieve and print student papers, enter grades, check student eligibility.
• Order textbooks, request videos, schedule meetings, reserve rooms and request catering.

St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications:

• High school diploma or GED.
• Three years of administrative work experience with emphasis on data and/or project management.
• Ability to interact respectfully and effectively with a diverse community.
• Proficiency with Microsoft Office and/or Google Suite for Education
• Willingness to learn new software programs as needed.

Preferred Qualifications:

• Administrative experience within higher education.
• Budget management experience.
• Data collection and interpretation skills using tools such as Microsoft Excel, Qualtrics, and Tableau.
• Social media management experience.

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

Application instructions:


Posting Number: 20220345-STAFF
Posting Start Date: 08/19/2022
Application Deadline: 9/27/2022

To apply, visit https://stcatherine.peopleadmin.com/postings/7397

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at hr@stkate.edu or 651-690-6565.


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