Payroll Coordinator

Payroll Coordinator

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Job Title:
Payroll Coordinator

Job Family:
Administrative Support

Full-Time/Part-Time:
Full time

Compensation Grade:
6H

Pay Type:
Hourly

Department:
Payroll

Job Summary:
The Payroll Coordinator is an integral part of Furman University's Finance and Administration Division and is responsible for certain aspects of the University's payroll function. The Payroll Coordinator supports the University's mission by ensuring payroll for the University's bi-weekly staff and student worker pay groups is processed accurately, timely and in compliance with all applicable rules and regulations.

Job Description:

Responsibilities:

Payroll Processing and Compliance

1. Maintains ownership of the payroll process for two pay groups: Bi-weekly Hourly Staff and Bi-weekly Student

• Processes pay calculations for current and retro periods using Workday
  
• Performs quality control audits of pay results works independently with campus stakeholders to research and resolve any discrepancies
  
• Collaborates with Human Resources and Student Employment to identify and implement process improvements
  
• Inputs, monitors and remits bi-weekly payments for payroll deductions such as garnishments, child support orders, contributions to charitable organizations, etc.
  

2. Monitors outstanding payroll checks and issues replacements as necessary

3. Works with Human Resources to interpret policy changes and implement changes to payroll and time system

4. Works closely with department supervisors across campus to research and resolve discrepancies in timesheets and other payroll inputs for the bi-weekly staff and bi-weekly student pay groups.

5. Serves as primary point of contact for hourly employees and student workers with payroll questions or concerns and works independently to resolve such items

6. Assists with the preparation and maintaining of training materials for employees and supervisors on timesheet procedures, mobile app usage, and understanding their earnings statements in coordination with Human Resources

7. Provides support to other functions in Finance and Administration through analysis of payroll data and assists with special projects and ad hoc reporting as needed

8. Performs payroll related testing of upgrades for the Workday financial system in coordination with Human Resources and Student Employment

9. Supports the annual financial statement and benefit plan audits by providing requested documentation for payroll selections and answering auditors' payroll related questions

10. Performs monthly reconciliations of payroll liability accounts and works independently to research and resolve any discrepancies.

11. Maintains ownership of international student and employee tax reporting and compliance.

• Communicates with campus stakeholders regarding international students and employees
  
• Inputs applicable data into Tax Navigator software and uses results of system analysis to ensure accuracy of related tax forms
  
• Prepares annual tax filings (1042-S, 1042, and 1042-T) for international students and employees and calculates semi-annual tax deposits
  

Professional Development

12. Attends meetings, seminars, conferences, and/or related trainings to stay abreast current trends, advancements, laws, regulations related to payroll, benefits, and related areas (taxation, withholdings, deductions, earnings, etc)

13. Stays current on all certifications and/or designations (if applicable)

Performance Review

14. Completes annual performance review process with supervisor to understand job performance expectations and department and University goals

Other Duties

15. Cross trains with and provides backup for Payroll Manager as needed

16. Performs other duties as assigned; the intent of this job classification description is to provide a representative summary of the types of duties and responsibilities that will be required of positions in this classification and shall not be construed as a declaration of the specific duties and responsibilities of any particular position and employee may be requested to perform job-related tasks other than those specifically present in this description

Relationships:

• Daily contact with members of own work unit and immediate supervisor to plan, coordinate, problem solve, present information and make suggestions related to mutual goals
  
• Frequent contact with Human Resources, Academic Affairs, Student Employment, ITS, and other departments to plan, coordinate, problem solve, present information and suggestions
  

Responsibility for Final Decisions:

• This role maintains a high degree of confidentiality with respect to payroll related information
  
• Responsible for own work product and may assist or instruct others doing similar work including student workers
  
• Tasks involve multiple procedures with interrelated processes or steps and involves choosing the appropriate action or procedure to follow and applying established rules
  
• Errors are readily detected in the normal course of work by standard check or crosscheck and work involves independently researching and resolving any such errors, often through communication with other departments and affected employees
  

Reports to: Payroll Manager

Minimum Qualifications:

• Associates Degree in related field
  
• 2 years of experience in payroll processing
  
• Ability to effectively communicate payroll processes, procedures and results with colleagues across campus, including those without a financial background
  
• Ability to work effectively under pressure and handle multiple tasks while meeting critical deadlines
  
• High level of integrity with ability to maintain confidentiality and accept responsibility
  
• High level of accuracy and strong attention to detail
  

Preferred Qualifications:

• Experience within a university environment
  
• Experience with Workday Finance and Payroll functions
  
• Intermediate skills working with Excel spreadsheets using various functions and formulas
  

Work Conditions:

• Work is performed under usual office conditions with long periods of working at a desk and in front of a computer screen
  
• Work involves deadlines, interruptions and handling multiple tasks
  
• This is a full-time, FLSA non-exempt position with a normal work schedule of 8:30am to 5:00pm, Monday through Friday; contingent upon activities or payroll needs and technological supports, occasional evenings and weekend hours may be expected
  

Education Requirements:

Certification Requirements:

Job Posting End Date (if date is blank, posting is open ended):


To apply, visit https://furman.wd5.myworkdayjobs.com/en-US/Furman_Careers/job/Main-Campus/Payroll-Coordinator_R001883

Furman is an Equal Opportunity Employer committed to increasing the diversity of its faculty and staff. The University aspires to create a community of people representing a multiplicity of identities including gender, race, religion, spiritual belief, sexual orientation, geographic origin, socioeconomic background, ideology, world view, and varied abilities. Domestic partners of employees are eligible for comprehensive benefits. jeid-9397ce5b86bfc348b46ebf72477ff62d