Administrative Associate
- Employer
- University of North Carolina, Wilmington
- Location
- North Carolina, United States
- Salary
- Salary Not Specified
- Date posted
- Sep 20, 2022
View more
- Position Type
- Administrative, Student Affairs, Athletics
- Employment Level
- Administrative
- Employment Type
- Full Time
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Posting Details
Posting Details
Benefits of Working at UNCW
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.
Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.
Full time employees are also eligible for up to three (3) paid waivers from the state and then UNCW provides an additional two waivers in the summer for classes taken only at UNCW including the application fee and book rental. In addition as a full time employee, UNCW offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service
We also offer an abundance of training and development programs through our Dare to Learn Academy , Skillport , and the employee assistance program , many of which are offered free of charge.
Recruitment Range
$33,800- $40,944
Vacancy Number
S01937
Position Title
Administrative Specialist
Working Title
Administrative Associate
Competency Level
Advanced
Dept/School
Athletics - 25900
Primary Purpose of Organizational Unit
The UNCW Department of Athletics sponsors 19 varsity sports and competes in the NCAA Division I as a member of the Colonial Athletic Association. UNCW Athletics’ primary purpose is to produce a competitive and successful sports program while abiding by NCAA, CAA, and institutional rules and regulations. UNCW Athletics has a strong commitment to gender equity and diversity while promoting a greater sense of integrity, leadership, sportsmanship, and ethical behavior to the overall campus dynamic.
College
Athletics - 25900 - College
College/School Information
University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position
Administers and coordinates business, HR, and administrative functions for the Athletics Department independently. The position creates reports, processes and reconciles gifts and donations, deposits of cash receipts, and maintains department manuals. The position monitors game officials, the cash advance program, and monthly tax reporting for the courtesy car program. The position completes journal entries or budget revisions as needed.
The position manages the processes and paperwork for performance evaluations, supplemental pay, position descriptions, recruiting, hiring, and other various HR functions as necessary that ensures compliance with university and NCAA policies. The position is the liaison between the Athletic Department and UNCW HR as needed. Other financial-related duties may be assigned as needed. This position serves as a backup for team and department support to complete travel and supply purchases.
Minimum Education and Experience Requirements
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred education, professional skills and experience
- A minimum of two years administration or business management experience including experience with employment processes and policies
- Must be detail oriented with excellent organizational skills
- The ability to multi-task, work independently, and perform various duties with overlapping deadlines
None
FTE
1.0 (40 hours per week)
Months Per Year
12 Months
Work Days
Monday - Friday
Work Hours
8:00AM - 5:00PM
Type of Position
Permanent
Anticipated Ending Date if Time-Limited
Position Number
8298
Job Posting Date
09/20/2022
Posting Close Date
09/30/2022
Number of Openings
Single Incumbent
Special Notes to Applicants
PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section, before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application. Applications must be submitted through the online application system to be considered.
This position is being recruited at the Advanced level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
EEO Statement
At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting
https://jobs.uncw.edu/postings/26022
Applicant Documents
Required Documents
- Resume
- Cover Letter
- List of 3 Professional References
Required fields are indicated with an asterisk (*).
- * How did you learn of this opportunity with UNCW? (2022)
- UNCW Website
- UNCW LinkedIn Page
- UNCW Twitter Account
- UNCW Employee Referral
- UNCW Instagram Account (UNCW_jobs)
- UNCW Job Alert
- Chronicle of Higher Education
- Diverse Issues in Higher Education
- Glassdoor
- Higher Ed Jobs
- Hispanic Outlook
- Indeed
- Inside Higher Ed
- North Carolina Job Network
- Women in Higher Education
- Craigslist
- Other
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