Executive Support Assistant I/II

Position Details

Position Information

Requisition Number

S2019P

Home Org Name

Student Affairs Admin

Division Name

Student Affairs

Position Title

Executive Support Assistant I/II

Job Class Code

DB23A-B

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Student Affairs Admin seeks candidates for and Executive Support Assistant position that will report to the Associate Vice President for Student Affairs ( AVPSA ) and will ensure the day to day operations of the office run smoothly with a high degree of professionalism.

About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship, and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts, and more!

Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn .

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

Job responsibilities will include, but are not limited to:

-Drafts and prepares various types of correspondence to include telephone calls, emails, Teams messages, memos, formal letters as well as general correspondence with department directors;

-Coordinates complex meetings with a variety of students, on and off campus constituents, department directors, central administration and contractors; manages calendar on a daily basis, anticipates potential conflicts and reschedules as necessary;

-Monitors contractual agreements, budget, payroll, prepares collection reports, vendor vouchers and purchase requisitions;

-Completes conference registration and travel plans and travel reimbursement documents;

-Maintains and monitors electronic files and signature documents;

-Ensures university policies and procedures are followed;

-Establishes and maintains a variety of networks and resources on-campus;

-Other duties as assigned.

Minimum Education and Experience

Education Level

High School Diploma or equivalent

Field of Study

Years of Experience

2 years

Area of Experience

Administrative support services

Requirements for Additional Job Levels

Level II requires a high school diploma or equivalent and 4 years of experience in administrative support services

Alternate Minimum Education and Experience (If available)

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

-5 years or more of executive level administrative experience

-the ability to multi-task and display flexibility in meeting deadlines and completing job responsibilities

Posting Detail Information

Salary Range

$36,200 - $59,700

Job Category

Administrative

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

AL

List any hazardous conditions or physical demands required by this position

Posting Date

09/20/2022

Closing Date

10/04/2022

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/32597
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   • LinkedIn
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other
2. * Do you have a high school diploma or equivalent?
   • Yes
   • No
3. * How many years' experience do you possess in administrative support services?
   
   (Open Ended Question)