PARTNERSHIP ADMINISTRATIVE ASSISTANT

Salary:

Minimum $20.00 HOURLY
Depending on Qualifications

Job Summary:

Earth Partnership is a restoration-based environmental education program located in the Department of Planning and Landscape Architecture. Earth Partnership using the process of ecological restoration as a framework for interdisciplinary learning. Earth Partnership works to intentionally include diverse cultural perspectives on stewardship and restoration and to offer learning opportunities that are valuable to learners of different ages, languages and ecological and cultural places. Earth Partnership: Indigenous Arts & Sciences (IAS) IAS integrates indigenous knowledge and community cultural connections to reframe and reclaim science learning in tribal communities. IAS is co-developed with Indigenous partners in Wisconsin, including the Ho-Chunk Nation, Bad River Lac du Flambeau, and Red Cliff Bands of Lake Superior Chippewa Indians along with the two tribal colleges Lac Courte Oreilles Ojibwe College and College of Menominee Nation. This position will primarily support IAS efforts including the New Beginnings for Tribal Students initiative in collaboration with the tribal colleges.

Join the Earth Partnership team and community partners to provide general administrative support and organize daily operations and communications to build capacity for addressing priorities for equitable collaboration, cultural connections, and social justice in environmental science.

This position will report directly to the Director of the Earth Partnership Program and will provide support/service to all Earth Partnership staff.

Responsibilities:

Provides general administrative support, while exercising discretion, to the administrator of a department or division of the institution or to the administrator of multiple institution programs, services, and activities.

• 20% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 30% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
• 20% Prepares and audits complex records, edits documents, and reviews work done by others
• 20% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• 10% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

Required Experience:
- Knowledge of project management best practices
- Excellent interpersonal, teamwork, written and oral communication skills
- Commitment to social justice, equity, inclusion, and asset-based perspectives
- Well-organized, resourceful and detail-oriented with a strong drive to make things work
- Proficiency with MS Office software

Preferred Experience:
- Experience with budgeting and general financial functions
- Experience with marketing or public relations
- Experience with developing print and digital communication materials
- Experience with Adobe In-Design

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Work Schedule:

Work schedule is Monday through Friday, hours are flexible

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable


How to Apply:

Please click on the "" button to start the application process.

For questions on the position, contact: Cheryl Bauer-Armstrong, cherylbauer@wisc.edu or (608) 262-5264

To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Your cover letter should address your qualifications as they pertain to the qualifications listed above.

Contact:

Cheryl Bauer-Armstrong
cherylbauer@wisc.edu
608-262-5264
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Assistant III(AD003)

Department(s):

A489400-COL OF LETTERS & SCIENCE/PLANNING & LANDSCAPE ARCH

Employment Class:

University Staff-Ongoing

Job Number:

267425-CP



The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Sep 20 2022 Central Daylight Time
Applications Close: Oct 4 2022 11:55 PM Central Daylight Time