Accounting & Procurement Support Services Specialist

Job Summary

The Leeds School of Business at the University of Colorado Boulder encourages applications for an Accounting and Procurement Support Services Specialist! This role is responsible for providing professional support for both the Accounting & Procurement team as well as assigned units within Leeds. This role provides the primary oversight for all purchasing, travel, and expense reimbursements for their assigned units. The Specialist recommends and provides training and mentorship to new employees regarding procurement policies and procedures. This individual will work closely with the Accounting & Procurement Manager to determine priorities throughout the year.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

At Leeds, we have an unprecedented vantage point, and while we’re located at the foot of the Rocky Mountains, we’re not talking about the scenery. Set in the heart of Boulder, Colorado—one of the nation’s most vibrant business communities—Leeds offers unparalleled access to world-changing entrepreneurs, national research institutions and award-winning faculty!

What Your Key Responsibilities Will Be

Triages and Responds to AP Submissions and Questions

• Manages the Leeds AP Helpdesk Ticketing System/general email inbox and ensures that all requests/emails are responded to in a timely manner.
• Responds to all general policy and procedure questions.

Trainer, Reviewer, Auditor and Initial Point of Contact as Knowledge Expert

• Reviews all Concur expense reports to ensure receipts are uploaded, accurate use of account codes, and allocation to correct speedtypes prior to final approval from Accounting & Procurement Manager.
• Conducts initial review of all receipts and reimbursement requests to ensure appropriate forms are completed, funding approvals are attached, and purchases are allowable per university policy before sending to appropriate AP tech for processing.
• Stays current with changes to university, campus, college, and department policy changes that will require policy or procedure updates and implements changes including any required training.
• Represents the AP Team in all new hire orientations for incoming faculty and staff to ensure competence in AP compliance.
• Acts as a trainer and main contact for procurement, travel, and reimbursement-related tasks for student employees.
• Audits all procedures, policies, and processes related to areas of expertise and ensures they are accurate and current. Maintains the documentation available to faculty and staff.
• Determines if/when policy questions or issues require elevation to the AP Manager and forwards as appropriate.

Revenue & Cash Management

• Responsible for preparing cash receipts for deposit at the Bursar’s Office.
• Builds expense JEs as necessary to clear deficits or as requested by department Chairs, AP Manager, or Assistant Director of Budget & Finance.
• Manages all revenue that filters through Blackthorn. Maintains a report for accuracy and distributes the revenue to the respective speedtypes on a monthly basis.
• Reviews weekly reports from the Dean’s Office merchant account and reconciles to clearing ST reports generated from mFin and transfers revenue and fees to the correct STs.

Handles Deposits/Refunds for Student Accounts

• Reconciles student payments in mFin to Slate reports provided by the Graduate Office and posts tuition deposits and confirmation deposits to student accounts on a weekly basis.
• In collaboration with Continuing Education (CE), reconciles and transfers funds to the CE office before each semester begins for the respective CE program.
• Works closely with MBA Program Director and posts fees to student accounts for the Executive MBA program each semester.
• Collaborates with the Global Experiences Program Manager to assist with posting student FGX trip deposits and fees to student accounts annually.

What You Should Know

• All University of Colorado Boulder employees are required to align with the campus COVID-19 vaccine requirement . New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.
• We anticipate this position will support a hybrid format (remote and in-person work).

What We Can Offer

• The salary range for this position is $50,000 - $62,000 annually. Relocation assistance is available for eligible candidates.

Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be dynamic. Be strategic. Be Boulder.

What We Require

• Bachelor's degree from an accredited institution or a combination of education and experience.
• 1 year of experience in technical accounting or bookkeeping.

What You Will Need

• Promotes an inclusive environment to reflect our values and vision at Leeds.
• Excellent communication skills and ability to provide high-quality customer service
• Ability to thrive in both an independent and team environment. Ability to train others.
• Multi-tasker and well-organized. Independent and analytical problem solver.
• Strong time management to successfully meet monthly and annual timelines.
• Ability to build rapport with various partners.
• Proficient in Microsoft Excel and Word programs.

What We Would Like You To Have

• 3+ years of experience in technical accounting or bookkeeping.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by October 17, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu