Executive Assistant

Posting Details

Posting Details

​Benefits of Working at UNCW

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full time employees are also eligible for up to three (3) paid waivers from the state and then UNCW provides an additional two waivers in the summer for classes taken only at UNCW including the application fee and book rental. In addition as a full time employee, UNCW offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service

We also offer an abundance of training and development programs through our Dare to Learn Academy , Skillport , and the employee assistance program , many of which are offered free of charge.

Recruitment Range

$38,000 - $46,928

Vacancy Number

S01932

Position Title

University Program Associate

Working Title

Executive Assistant

Competency Level

Contributing

Dept/School

Cameron School Business - 31200

Primary Purpose of Organizational Unit

The Cameron School of Business ( CSB ) is one of four primary academic units at the university. The mission of the CSB includes teaching, research, service, and professional development for the business community. At the graduate level the CSB offers a Professional Master of Business Administration, an International Master of Business Administration, a Master of Science in Accountancy, a Master of Science in Computer Science and Information Systems, a Master of Science in Business Analytics, a Master of Science in Finance and Investment Management, an Online MBA, an Online Executive MBA, and a Business Foundations Certificate.

College

Cameron School Business - 31200 College

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

The Executive Assistant provides administrative and secretarial support to the Cameron School of Business Associate Dean of Graduate Programs, International Programs, and Swain Center and serves as the Associate Dean’s “Chief of Staff” with a focus on policy, program implementation, and facilitation. These responsibilities include, but are not limited to: coordinating the Associate Dean’s calendar, budget management, travel, planning and scheduling, assisting in meetings and other events, assisting in various human resources tasks, helping with commencement, preparing reports, processing travel requests and reimbursements. This position also coordinates facilities maintenance, repairs, and renovations, orders supplies and equipment, managing computer inventory.

The Executive Assistant represents the Associate Dean and the staff of graduate, international, and Swain Center programs and communicates with internal and external stakeholders, assists in public relations, coordinates external speakers, programs, and fund-raising activities, supervises student workers and graduate assistants, maintains contact lists, reconciles and executes signature authority for expenditures from various Cameron School of Business budgets. This position also establishes and maintains contact with other UNCW units outside the college such as Academic Affairs, Human Resources, Maintenance, other Deans and Department Chairs, and other universities, associations, the business community, students, and the general public. In addition, the Executive Assistant to the Associate Dean assists the Executive Assistant to the Dean of the Cameron School of Business as needed on projects and as backup in case of absence or heavy workload.

The position serves as the HR liaison for graduate, international, and executive program staff and requires a high degree of diplomacy and discretion to handle confidential and sensitive information. The position assists with onboarding staff and is expected to serve as a mentor and role model for appropriate performance, maintain the School’s standards of integrity, internal controls and sound business practice, and comply with University policy.

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred education, professional skills and experience

• Bachelor’s degree preferred
• Database management experience
• Administrative/office management experience
• Prior experience working in an executive assistant level position, preferably in a higher education/academic setting

Required Certifications or licensure

N/A

FTE

1.0 (40 hours per week)

Months Per Year

12 Months

Work Days

Monday - Friday

Work Hours

8:00AM - 5:00PM, occasional weekend & evening work

Type of Position

Permanent

Anticipated Ending Date if Time-Limited

Position Number

7822

Job Posting Date

09/19/2022

Posting Close Date

10/10/2022

Number of Openings

Single Incumbent

Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section, before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application. Applications must be submitted through the online application system to be considered.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting

https://jobs.uncw.edu/postings/25987
Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. List of 3 Professional References

Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn of this opportunity with UNCW? (2022)
   • UNCW Website
   • UNCW LinkedIn Page
   • UNCW Twitter Account
   • UNCW Employee Referral
   • UNCW Instagram Account (UNCW_jobs)
   • UNCW Job Alert
   • Chronicle of Higher Education
   • Diverse Issues in Higher Education
   • Glassdoor
   • Higher Ed Jobs
   • Hispanic Outlook
   • Indeed
   • Inside Higher Ed
   • North Carolina Job Network
   • Women in Higher Education
   • Craigslist
   • Other