Division Budget Analyst

Job Summary

Reporting to the Director of Budget Planning and Operations, the Division Budget Analyst works as administrative and analytical support for the Division of Academic Affairs on all budgetary and fiscal affairs. The incumbent works independently to facilitate the allocation and coordination of the division’s budgets, including State, Revenue, Auxiliary, and Trust Funds; gather data and conduct studies in support of the budget development process; develop budget scenarios that include a variety of inputs; provide budget and financial reports to management; assist with the development of budget and financial processes, standards and procedures for the division; conduct reconciliation and financial projections; handle extensive financial, enrollment, and position data compilation; and maintain various division budget databases. The Budget Analyst supports and provides consultative services to all budget staff within the division on budgetary and financial matters. As a part of Academic Business and Strategic Operations, the Analyst leads and coordinates the division budget and financial management training program.

Key Responsibilities

• Implement and maintain current year operating budgets for the division including reviewing and processing budget transfers and journal entries in budget ledgers
• In support of the mission of the division, analyze anomalies and reserve balances and determine actions to be taken to balance accounts
• Perform quarterly and year-end projections for assigned programs and units
• Contribute to the preparation of budgetary reports, including but not limited to annual base submission, division budget plan, business plans, and presentations to stakeholders
• Calculate permanent and current year personnel costs and manage salary savings and other one-time funds, when applicable
• Oversee and maintain the Faculty RSCA and Start-Up budgets and allocations
• Review budget/financial reports to identify, research, and rectify discrepancies
• Conduct periodic high-level and detailed analyses of division cost factors
• Gather data and apply appreciable ingenuity and innovation to identify new approaches and solutions to address complex financial and budgetary problems and issues
• Develop and produce high-quality reports and present data with reliable recommendations and conclusions
• Perform budgetary analysis involving metrics such as FTE/F, FTE/S, Student-Faculty Ratio, assigned time, etc. that assist the division’s financial allocation decisions
• Serve as the subject matter expert for query development, maintain local databases, and produce reports that support financial and workforce planning/recruitment decisions
• Lead and coordinate the Division’s budget and financial training program, including content and training materials development and course delivery
• Develop budget and financial processes, workflow, standards and procedures
• Provide guidance to all budget staff within the division on budgetary and financial matters and train division users on financial reporting systems

Knowledge, Skills & Abilities

• Thorough knowledge of budgetary principles, including position control, activity-based costing, and budgetary alignment.
• Knowledge of campus systems including CFS, Financial Transaction Systems (FTS), PeopleSoft Query, and Finance Data Warehouse
• Working knowledge of research techniques and of statistical principles and procedures
• Advanced financial analysis skills sufficient to develop budget scenarios that include a variety of inputs
• Ability to work with mathematical concepts in the preparation of complex financial analyses and reports
• Ability to create or design new ways to display financial information or concepts in graphical formats for leadership
• Strong knowledge of Microsoft Excel, DocuSign, Google Drive applications, database management, and query tools
• Ability to take initiative, demonstrating resourcefulness and attention to detail
• Ability to handle multiple work priorities, and organize and plan work and projects.

Required Qualifications

• A bachelor's degree and/or equivalent training
• Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs    

Preferred Qualifications

• Bachelor’s Degree in business, economics, finance, mathematics, statistics, or in a related field
• Three years of progressively responsible analytical and budgeting experience
• Experience working in higher education or the California State University system
• Experience with financial management and forecasting
• Advanced proficiency with Microsoft Excel and experience working with query tools and data warehouse

Compensation

Classification: Administrative Analyst/Specialist – Exempt II
Anticipated Hiring Range: $6,500/month - $7,000/month
CSU Salary Range: $5,022/month - $9,083/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: September 19, 2022 through October 9, 2022 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu .



Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu .

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Advertised: September 19, 2022 (9:00 AM) Pacific Daylight Time
Applications close: