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Executive Assistant to the Dean - Tepper School of Business

Job Details

The Tepper School of Business is seeking applicants for an Executive Assistant to the Dean. Reporting to the Dean of the Tepper School, you will be responsible for setting priorities and managing the execution of the administrative functions of the Dean’s Office. The incumbent will manage and organize the Dean’s schedule, meetings with internal and external constituents, and prepare the Dean for meetings and events, in a complex and fast-changing environment.

This position requires a substantive understanding of the Office’s mission and objectives, critical projects, key partners (e.g., faculty, students, alumni, board members), challenges and opportunities. Within parameters set by the Dean, you will be tasked with solving problems with and through internal colleagues and university partners and make decisions that ensure smooth operation of the Office and projects critical to its success. This position will regularly handle sensitive information, which requires maintaining strict confidentiality and discretion.

The nature of this role requires a high degree of professionalism with exposure to sensitive information requiring the use of tact, diplomacy, discretion, judgment, and independent decision making. We are looking for a candidate that has the flexibility to take on some tasks on short notice, outside normal business hours.

While this role reports directly to the Dean, you will work collaboratively with other Deans at the Tepper School, primarily the two Sr. Associate Deans, and the Chief Operating Officer. This role will also serve as the coordinator for all projects, events, etc. that involve the Office’s other administrative professionals.

Core responsibilities include:
  • Manages the administration of the Tepper School’s Dean’s Office and works collaboratively with others across the School and University

  • Prepares and manages incoming and outgoing correspondence, memos, drafts communication, presentations, and responses to inquires

  • Identifies administrative priorities for the Office and may bring new or pending issues to the attention of the Dean and her leadership team

  • Manages finance operations using the purchase card, expense reporting, Oracle reporting, financial reviews and reconciliations and ensures financial tasks are completed and discrepancies are resolved

  • Coordinates logistical details for Tepper all-staff meetings (in close coordination with the Chief Operating Officer), Business Board of Advisor meetings, special Dean’s office events, etc.

  • Arranges travel and manages travel expenses for the Dean

  • Other duties as assigned

You should demonstrate:
  • Excellent organization and planning skills

  • Excellent verbal and written communication abilities

  • Ability to work and thrive in a fast-paced, deadline-driven environment

  • Demonstrated fluency in Microsoft Word, Outlook, Gmail and Microsoft Excel and PowerPoint required

  • Ability to prioritize tasks, coordinate tasks of administrative team, meet deadlines and handle multiple tasks simultaneously

  • Ability to work with sensitive information, maintain confidentiality and use discretion

  • Ability to influence others to act and work effectively as a part of a team

  • Adaptability and willingness to change as the department and organization evolves.

  • Ability to innovate and think outside of the box

Flexibility, excellence, and passion are vital qualities within the Tepper School of Business. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:
  • Associate’s degree in business, related subject area or an equivalent combination of education and/or experience required

  • A minimum of 5 -8 years of administrative or business support experience required.

Preferred Qualifications:
  • Bachelor’s degree preferred

  • Experience with office administration and direct administrative support for a high-level executive

  • Experience in an academic environment

  • Familiarity with project management systems

Requirements:
  • Successful background check

Are you interested in this exciting opportunity? Please apply!

CMU’s COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Those granted an exemption must comply with all applicable COVID-19 mitigation requirements. The most up-to-date information on CMU's COVID-19 mitigation requirements can be found here: Minimum Requirements to Return to Campus .

Location

Pittsburgh, PA

Job Function

Executive Administrative Support

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Salary

More Information:
  • Please visit Why Carnegie Mellon to learn more about becoming part of an institution inspiring innovations that change the world.

  • Click here to view a listing of employee benefits

  • Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran .

  • Statement of Assurance

Company

Carnegie Mellon Univesity

Carnegie Mellon University challenges the curious and passionate to imagine and deliver work that matters.

A private, global research university, Carnegie Mellon stands among the world's most renowned educational institutions, and sets its own course. Start the journey here.

Over the past 10 years, more than 400 startups linked to CMU have raised more than $7 billion in follow-on funding. Those investment numbers are especially high because of the sheer size of Pittsburgh’s growing autonomous vehicles cluster – including Uber, Aurora, Waymo and Motional – all of which are here because of their strong ties to CMU.

With cutting-edge brain science, path-breaking performances, innovative startups, driverless cars, big data, big ambitions, Nobel and Turing prizes, hands-on learning, and a whole lot of robots, CMU doesn't imagine the future, we create it. 

Many seek Pittsburgh for being a hot spot for entrepreneurship and a model for future cities. Others come for the city's burgeoning food scene.

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