Administrative Assistant II- Robotics Institute
- Employer
- Carnegie Mellon University
- Location
- Pennsylvania, United States
- Salary
- Salary Not Specified
- Date posted
- Sep 20, 2022
View more
- Position Type
- Administrative, Academic Affairs, Faculty Affairs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Details
Job Functions :
50% Prepares expense reimbursements, procurement transactions, reconciliations, purchase orders, human subject payments, and other transaction forms. Monitors faculty budgets and web reports and expenditures. Assists with project budgeting, forecasting, and proposal submission. Collects and organizes data and compiles information for various reports as well as produces and assembles these reports. Produces, composes, proofreads, or edits correspondence, proposals, minutes and other materials. Maintains and schedules appointment calendars for both faculty and conference room resources. Arranges meetings, agendas, travel, and special events. Has access to and handles confidential materials, such as recommendation letters. Submits Web Hire request forms and assists with questions regarding additional required paperwork and related logistical issues. Performs general office support responsibilities, such as reviewing, sorting, and distributing incoming mail or email; operating equipment such as copiers, printers, scanner, fax machines. Sets up and maintains filing systems or databases. Frequently arranges for meals or snacks to be delivered for breakfast, lunch or dinner meetings.
40% Serves as initial contact and liaison, providing information coordination via phone or in person for funding agencies or other outside associations. Provides general information regarding research and non-research contracts. Acts as primary support staff and liaison between faculty and university offices, other faculty members, staff, students, other institutions, the general public, etc. Frequently has contact with individuals at other institutions, in the business community, etc. Provides students, faculty, staff, or the public with information regarding services, policies and procedures of the faculty lab area and department. Attends departmental and faculty project meetings as required. Serves on department committees and works on special projects as assigned by supervisor or faculty member. Special projects may include project website maintenance, grading assignments, departmental team building meetings and activities, etc.
10% Coordinates workshops, conferences, and laboratory demonstrations including proceedings, preparations, room scheduling, and organizing appropriate services needed. Serves on department committees and works on special projects as assigned by supervisor or faculty member. Examples may include project website maintenance, grading assignments, departmental team building meetings and activities, etc. May assist with hiring and training of peer staff.
CMU’s COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Those granted an exemption must comply with all applicable COVID-19 mitigation requirements. The most up-to-date information on CMU's COVID-19 mitigation requirements can be found here: Minimum Requirements to Return to Campus .
Location
Pittsburgh, PA
Job Function
Administrative Support and Coordination
Position Type
Staff – Regular
Full Time/Part time
Full time
Pay Basis
Hourly
More Information:
- Please visit “ Why Carnegie Mellon ” to learn more about
becoming part of an institution inspiring innovations that change
the world.
- Click here to view a listing of employee benefits
- Carnegie Mellon University is an Equal Opportunity
Employer/Disability/Veteran .
- Statement of Assurance
Company
Carnegie Mellon University challenges the curious and passionate to imagine and deliver work that matters.
A private, global research university, Carnegie Mellon stands among the world's most renowned educational institutions, and sets its own course. Start the journey here.
Over the past 10 years, more than 400 startups linked to CMU have raised more than $7 billion in follow-on funding. Those investment numbers are especially high because of the sheer size of Pittsburgh’s growing autonomous vehicles cluster – including Uber, Aurora, Waymo and Motional – all of which are here because of their strong ties to CMU.
With cutting-edge brain science, path-breaking performances, innovative startups, driverless cars, big data, big ambitions, Nobel and Turing prizes, hands-on learning, and a whole lot of robots, CMU doesn't imagine the future, we create it.
Many seek Pittsburgh for being a hot spot for entrepreneurship and a model for future cities. Others come for the city's burgeoning food scene.
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