Associate Registrar
- Employer
- University of Pennsylvania
- Location
- Pennsylvania, United States
- Salary
- Salary Not specified
- Date posted
- Sep 19, 2022
View more
- Position Type
- Administrative, Student Affairs, Admissions, Enrollment, Retention & Registrar
- Employment Level
- Administrative
- Employment Type
- Full Time
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Associate Registrar
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.
Posted Job Title
Associate Registrar
Job Profile Title
Coordinator, Program
Job Description Summary
Under general supervision of the Registrar, the Associate Registrar manages the office's daily administrative functions to ensure a high level of support and excellent customer service for Weitzman School of Design faculty, staff and students. The Associate Registrar serves as the Registrar in her/his/their absence and is responsible for managing course maintenance, classroom scheduling, course evaluations and CPT/OPT approvals for international students. In addition, the Associate Registrar maintains student records (electronic and paper), provides verification documents for current and former students, manages course fees and fines, joins the Registrar in representing Weitzman on school and University wide committees as needed, assists with training new employees on course and student policies, procedures and systems; and provides support for school-wide student programming by assisting with the annual New Student Orientation, Weitzman Alumni and Commencement Weekend events, and other Student-related events.
Job Description
Job Responsibilities
- Play a key role in maintaining all Weitzman program and course offerings (in Curriculum Manager) roster term courses (in CLSS), and assist students with course registration processes, including but not limited to adds, drops, waivers, independent study requests, overload and part-time enrollment. Assist with workflow tasks that arise from new NGSS systems and processes. Provide information, support, and guidance to faculty, staff, administrators, and students on course registration, classroom requests, and records; identify issues/problems and seek solutions within the framework of established policies and procedures.
- Work directly with the Office of the University Registrar to schedule classroom requests across Weitzman's buildings for course offerings, final examinations and special events and independently utilize classroom scheduling software as required. Work collaboratively with the Office of the University Registrar and Classroom Technology Services to ensure all requests are met within a timely manner following established policies and procedures. Independently resolve problems with room scheduling utilizing available resources and historical data. Maintain documentation for classroom scheduling process and implement improvements, where applicable.
- Independent management of course evaluations for the Weitzman School of Design. This requires managing the eXplorance Blue software for an average of 275 courses each fall and spring term and 40 summer courses. This includes communicating University policies and procedures governing course evaluations to faculty, staff and students, providing data on response rates, and developing strategies to increase the response rate each term. Provides support to faculty, academic departments and faculty affairs on utilizing the course evaluation reports for promotion and tenure cases. In addition, serve as the Weitzman liaison to the University Course Evaluation Users Group.
- Apply and adjust course fees and equipment fines within the framework of established policies and procedures. Produce enrollment and degree verification letters and related forms for current and former students.
- Create, maintain and archive student files. Working directly with admissions and academic department staff to create student files, merge department and central files, archive student files, maintain archive file lists, maintain archive file documentation and implement process improvements, where applicable.
- Provide a high level of administrative support to the Registrar and Enrollment Management team. This includes assisting with data requests and reporting, managing the school academic calendar and term-based work calendars, serving as the Registrar in his/her/their absence.
- Oversee CPT and OPT tracking and approval for Weitzman international students.
- Greet visitors as they enter the administrative suite. Order office supplies, manage Registrar communications such as website, email, and phone messages.
- Coordinate the administration of Weitzman Graduation Awards, including maintaining award descriptions, printing award certificates, assisting with the program, and updating student records to reflect awards.
- Train and provide guidance for staff on course and student policies and procedures and systems. This includes but is not limited to: Pennant (such as Pennant Records, Path@Penn, Courses@Penn, Advising@Penn, DegreeWorks), Course Evaluations, InfoSilem, Data Warehouse, and new systems as applicable.
- Perform additional duties as assigned.
Qualifications
- Bachelor's degree and 3 to 5 years of experience or equivalent combination of education and experience is required.
Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.
Department / School
School of Design
Pay Range
$24.13 - $36.36
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
- Health, Life, and Flexible Spending Accounts: Penn
offers comprehensive medical, prescription, behavioral health,
dental, vision, and life insurance benefits to protect you and your
family's health and welfare. You can also use flexible spending
accounts to pay for eligible health care and dependent care
expenses with pre-tax dollars.
- Tuition: Take advantage of Penn's exceptional tuition
benefits. You, your spouse, and your dependent children can get
tuition assistance here at Penn. Your dependent children are also
eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to
help you save for your future. Penn's Basic, Matching, and
Supplemental retirement plans allow you to save for retirement on a
pre-tax or Roth basis. Choose from a wide variety of investment
options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a
substantial amount of time away from work during the course of the
year. This allows you to relax, take vacations, attend to personal
affairs, recover from illness or injury, spend time with
family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth
Financial, Penn offers faculty and staff (and your eligible family
members) long-term care insurance to help you cover some of the
costs of long-term care services received at home, in the community
or in a nursing facility. If you apply when you're newly hired, you
won't have to provide proof of good health or be subject to
underwriting requirements. Eligible family members must always
provide proof of good health and are subject to
underwriting.
- Wellness and Work-life Resources: Penn is committed to
supporting our faculty and staff as they balance the competing
demands of work and personal life. That's why we offer a wide
variety of programs and resources to help you care for your health,
your family, and your work-life balance.
- Professional and Personal Development: Penn provides an
array of resources to help you advance yourself personally and
professionally.
- University Resources: As a member of the Penn community,
you have access to a wide range of University resources as well as
cultural and recreational activities. Take advantage of the
University's libraries and athletic facilities, or visit our
arboretum and art galleries. There's always something going on at
Penn, whether it's a new exhibit at the Penn Museum, the latest
music or theater presentation at the Annenberg Center, or the Penn
Relays at Franklin Field to name just a few examples. As a member
of the Penn community, you're right in the middle of the
excitement—and you and your family can enjoy many of these
activities for free.
- Discounts and Special Services: From arts and
entertainment to transportation and mortgages, you'll find great
deals for University faculty and staff. Not only do Penn arts and
cultural centers and museums offer free and discounted admission
and memberships to faculty and staff. You can also enjoy
substantial savings on other goods and services such as new cars
from Ford and General Motors, cellular phone service plans, movie
tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer
creative approaches for completing work while promoting balance
between work and personal commitments. These approaches involve use
of non-traditional work hours, locations, and/or job
structures.
- Penn Home Ownership Services: Penn offers a forgivable
loan for eligible employees interested in buying a home or
currently residing in West Philadelphia, which can be used for
closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible
employees on qualified expenses in connection with the legal
adoption of an eligible child, such as travel or court fees, for up
to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Meyerson-Hall/Associate-Registrar_JR00060862 jeid-c33ec0d521b778469b37ab86f6ee0b14
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