Coordinating Assistant to the Student Government Association and Recognized Student Organizations

About College of the Holy Cross:

Founded in 1843 in Worcester, Massachusetts, the College of the Holy Cross is among the nation's leading liberal arts institutions. A highly selective, four-year, exclusively undergraduate college of 3,100 students, Holy Cross is renowned for offering a rigorous, personalized education in the Jesuit, Catholic tradition.

Holy Cross highly values the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work at The College is to accept an invitation to participate in the growth and development of all campus members, students, faculty and staff. The College's commitment to diversity is an important feature of the Holy Cross education. Informed by the presence of diverse interpretations of the human experience, Holy Cross is building a community marked by freedom, mutual respect, and civility. We seek others who support our values of diversity and inclusiveness. Job candidates of all diverse backgrounds who embrace the open and inclusive culture of Holy Cross are welcome and encouraged to apply.


Job Description:

Reporting to the Associate Director of Student Involvement (the SGA's Advisor) and the Associate Director of Student Involvement for Leadership ( the RSO Coordinator), the coordinating assistant is also responsible for administrative and logistical support for student groups including all three branches of the SGA and the Recognized Student Organizations (RSOs) with budgeting, calendar communications, and technical support through the College's student engagement platform through Campus Groups known as myHC.

The program coordinator must have strong project management skills; be able to work independently and in a team; and have strong interpersonal and communication skills.

Major Areas of Responsibility

Budgets and Fiscal Responsibility

• Manage vendor reservations and coordinate payments
• Update and prepare SGA budget reports for monthly reconciliation
• Process and maintain paperwork related to purchases, budget and travel related to SGA and RSOs
• Manage RSOs fundraising approval process through the myHC platform
• Assist SGA and RSO's with event ticketing process through the myHC platform, including funds transfer from Campus Groups/Touch Net to the RSO account

Communication

• Work during regular business hours by receiving and answering phone calls and emails
• Update the SGA Digital Signage
• Maintain SGA/RSO websites and email accounts
• Manage RSO club and organization communications and calendar of events through the myHC platform.
• Maintain updated RSO Recognition and re-recognition processes on the myHC platform
• Update College and OSI policies as stated in the RSO manual on the myHC platform

Events and Programs

• Coordinate logistics for the fall and Winter SGA Retreats
• Coordinate logistics for Fall and Spring RSO training
• Coordinate logistics for RSO faculty advisor on-boarding and training
• Manage RSO space reservations including lobby table, meeting space requests, rehearsal space, and event spaces .
• Support the management of the annual SGA election processes for new or changed members
• Chaperone/Attend large campus-wide RSO events when needed

Services

• Coordinate all SGA transportation services requirements by booking transportation schedules, implement service contracts, and ride issue resolution.
• Coordinate responses to weather-related incidents related to transportation and rescheduled due to difficult weather conditions.
• Coordinate and publicize vacation/break buses to NY area
• Coordinate SGA Readership Services and contracts (NY Times, Wall Street Journal, etc)
• Manage RSO office and storage space/needs

Requirements:

• High School degree with specialized professional services training
• Displays proficiency using standard office equipment such as a computer, fax, photocopier, scanner, etc.
• Proficient in all Microsoft suite applications including Word, Excel, PowerPoint
  

To mitigate the spread and effects of COVID-19, and as an integral part of its public health and safety measures, College of the Holy Cross requires that all successful applicants show proof of full, up-to-date vaccination (including a booster dose once eligible) by an FDA-approved COVID-19 vaccine before beginning employment, unless an accommodation exempting the applicant from this policy has been granted . Applicants who wish to request an accommodation based on a disability or sincerely-held religious belief should inform Human Resources after an offer of employment is extended; please do not include any medical, genetic, or religious information in your application materials.


Additional Information:

This is an hourly / non-exempt position. The hours for this position are 30.5 hours/week for 44 weeks per year. The College is committed to providing competitive market pay for its employees. The College also offers a competitive benefits package for full-time staff, including:

• Pension Plan
• Hybrid work
• NEW - condensed summer 4-day work week
• Tuition benefits
• Wellness programs & ongoing Training and Development opportunities
• Generous paid time off
• Free parking and free use of the athletic/fitness facilities.
• Click here to learn more.

College Description

The College of the Holy Cross is a private, Jesuit Catholic, undergraduate institution serving approximately 3,100 students. Founded in 1843, Holy Cross is the oldest Catholic college in New England and has a tradition of academic excellence. It is located atop Mount Saint James in Worcester, Massachusetts. The picturesque, 174-acre campus is an award-winning and registered arboretum.

Region Description

Worcester is a city of approximately 200,000 people centrally located in the Commonwealth of Massachusetts. It is approximately one hour from Boston, Hartford, and Providence, and three hours from New York City. Worcester is known as the Heart of the Commonwealth. Worcester offers many cultural and recreational opportunities which you can read more about here .

The College of the Holy Cross is an EEO/AA/Disability/Vets Employer.

A member of the Higher Education Consortium of Central Massachusetts (HECCMA).


Application Instructions:

Please attach a cover letter addressing the position requirements along with your resume.

In your cover letter please address how your work supports the College's mission as a Jesuit, undergraduate liberal arts college (see http://www.holycross.edu/mission) and its core commitment to diversity and inclusion. For more information, please visit http://holycross.edu/diversity.