Contracts Assistant

Job Description

• Maintain oversight of Missouri Contracts System database (the “portal”) for professional service and other contracts handled by UMSL Business Services by ensuring that submitted contracts include cover sheet and all necessary information (parties, fees, start and end date, etc.), routing contracts for legal review if needed, and finalizing contracts for authorized official’s signature.
• Assist supervisor and campus departments in the preparation of standard template contracts and agreements, including but not limited to the following units: Touhill Performing Arts Center, Nursing, Optometry, Athletics, St. Louis Mercantile Library, Planning & Construction, Student Life, and UMSL Global; coordinate legal approval and submission into the portal as necessary.
• Assist supervisor in negotiation of non-standard contract terms and conditions by performing first review and redline of contracts before submission to legal counsel for review.
• Ensure that all certificates of insurance (COIs) are promptly received from Consultants/Contractors and comply with contractual requirements.
• Follow up with outstanding contract matters (awaiting signature from other party, etc.) and ensure that all fully executed contracts are received, entered into portal, and marked as “complete.”
• In conjunction with Facilities Management department, prepare standard Facilities’ contracts and documents, including but not limited to Consultant Agreements, General Consulting Agreements, Geotechnical Agreements, Land Surveyor Agreements, Construction Contracts, and Work Authorizations, in accordance with proposals and bids received.
• Request and review supporting documentation for Facilities’ contracts (supplier diversity documents, labor and material bonds, etc.) for accuracy and compliance.
• Work in conjunction with supervisor to provide direction and expertise in assisting units in contractual information, risk assessment for programs/projects, and ensuring compliance with University rules, regulations, and policies.
• Obtain letters of evidence or, as applicable, COIs for liability coverages from Risk & Insurance Management Department (RIM) for external functions and rentals.
• Support campus stakeholders in reporting University-related claims, including but not limited to obtaining pertinent internal reports, preparing required forms, and interacting with RIM, claims adjuster, and University departments to gather required information.
• Assist supervisor in gathering required materials to submit to music licensing companies on a quarterly basis.
• Work closely with appropriate departments to obtain information for medical and professional liability actuarial studies, property inventories, and fleet inventories as required by RIM.
• Gather information as necessary to support lease administration, real estate transactions, and Open Records/Sunshine requests.
• Other related duties as assigned; special projects as requested by supervisor.

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Shift

Monday – Friday, 8 – 5 pm

Potential opportunity for remote/hybrid work

Salary

Pay commensurate with education and experience.
Anticipated Hiring Range: $18.00 to $20.00 Hourly
Grade Level: 007
University Title: BUSINESS SUPPORT SPECIALIST II

Minimum Qualifications

An Associate’s degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• Paralegal certification / emphasis in Legal Studies
• Ability to learn new computer software and applications
• Customer service experience
• Attention to detail
• Critical thinking skills

Application Materials

Cover Letter and Resume should be uploaded with Application to the UMSL Job site: Http://umsl.jobs

Inclusive Excellence Statement

As one of the most culturally and ethnically diverse campuses in Missouri, UMSL is committed to maintaining a climate where all students, faculty, staff and visitors can explore their interests, refine their talents and flourish. Inclusive excellence is embedded in our strategic plan which focuses on actions to recruit and retain diverse students and employees and promote activities that encourage civil and constructive discourse, reasoned thought and sustained dialogue in an environment of inclusion, respect and appreciation.

Benefit Eligibility

The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, retirement, paid time off, tuition assistance for employees and their dependents and employee and dependent life insurance. For more information about our benefits, please visit:

https://www.umsystem.edu/totalrewards/benefits

Diversity Commitment

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.

English Version

EEO is the Law Spanish Version

EEO is the Law Chinese Version