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Administrative Assistant III - Mechanical Engineering

Employer
Colorado School of Mines
Location
Colorado, United States
Salary
Salary Not Specified
Date posted
Sep 15, 2022

Position Title
Administrative Assistant III - Mechanical Engineering
Residency Requirement
Applicants must be a Colorado resident.
Job Description
Mechanical Engineering (ME) serves the mission of the institution through educational and research support to approximately 1,383 undergraduate majors and 247 graduate students. ME provides support to approximately 39 Academic faculty along with a number of research faculty, adjunct faculty, graduate teaching fellows, and visiting scholars. This department also serves as liaison to the administration, industry, and other groups who play a role in support of the mission of the institution.

ME is looking for a full time Administrative Assistant III to help support the administrative operation of the department under the supervision of the Department Manager.
  • Providing reception services for Mechanical Engineering main office
  • Creating, and implementing practices and procedures as needed, through coordination and cooperation with administrators, department head, faculty, students, and other staff
  • Providing department head with supplemental details, ideas and solutions to help them administer program operations
  • Prioritizing departmental workload, organizing and coordinating assigned office operations
  • Processing requests and departmental documents, answering telephone; processing &filing of faculty, visiting scholars, staff and student paperwork related to travel, visiting scholars’ applications, reimbursement requests, course book orders, course evaluations, purchasing documents, accounting, maintaining mailing list databases, departmental website and student files
  • Providing additional administrative support as requested

Minimum Qualifications

Education and Experience:

Three years of administrative support experience including data entry, social media and computer skills proficiency. Part time work will be pro-rated.

Candidate must be a current Colorado resident in order to apply for this position.

Substitutions:

College, university or non-correspondence business school course work may substitute on a year-for-year basis for the general clerical or administrative services experience but not for the specific experience.
If you are substituting coursework for any of the required experience you must submit your transcripts for this coursework.

Preferred Qualifications

Prior relevant state experience in higher education administration working within an academic setting.

Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.

How to Apply
Applicants will be asked to complete an online application via https://www.governmentjobs.com/careers/colorado/jobs/4071327/administrative-assistant-iii . References will not be contacted until later in the selection process and you will be informed before that contact is made.
Pay Range

$23.27 - $27.92 Hourly

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Total Rewards
Mines is proud to provide exceptional benefits that include pay, health & wellness and work/life balance offerings. The state of Colorado portfolio of benefits to classified employees includes medical, dental, disability insurance, life insurance, health savings account, flexible spending accounts, discount programs, and retirement savings plans. Additionally, Classified employees at Mines are eligible for tuition benefits (for employees and dependents), paid holidays and vacation/sick leave. For additional plan details, please visit the State of Colorado Employee Benefits page .
Background Investigation Required
Yes

Advertised: June 06, 2023 Mountain Daylight Time
Applications close: 26 Jun 2023 Mountain Daylight Time

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