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Assistant Director of Facilities Planning & Services - Facilities

Employer
El Camino College
Location
California, United States
Salary
Salary Not Specified
Date posted
Sep 16, 2022


BASIC FUNCTION

Under the direction of the Executive Director of Facilities Planning, Operations and Construction, plan, organize, direct and control the assigned operations and activities of construction, maintenance, operations and grounds. Provide short-term and long-term planning and assure compliance with local state and federal laws, codes, ordinances and District Policies and procedures. Supervise, train and evaluate the performance of assigned staff.

REPRESENTATIVE DUTIES

Develop and administer maintenance and cleaning programs and related records; including procedures, work instructions, work scheduling and inspection. Inspect work performed and resolve deficiencies as needed.

As assigned, plan, direct and control the construction and renovation of the District's physical plant, coordinating and directing the activities of architects, engineers, inspectors and contractors as assigned.

Determine requirements, prepare specifications and purchase requisitions for materials and services as needed by the assigned units of the Facilities Planning and Services Division.

Coordinate work activities between division units, contractors and campus groups through oral and written communications.

Evaluate, determine and estimate the construction or maintenance needs of District physical plant; conduct surveys, make inspections, receive requests and communicate with others to determine needs.

Train, supervise and evaluate assigned staff; recommend various personnel actions including selection, discipline, termination, reassignment and promotions; participate on interview panels as requested.

Collect and organize Facilities Planning and Services documents for preservation including technical manuals, maintenance schedules, equipment replacement program, vendor files, maintenance work orders and purchase orders.

Assist in the determination of priorities and level of quality by considering function, safety, health, criticality and resources available; determine required resources necessary to accomplish work by estimating and use of time standards.

Prepare and maintain a variety of narrative and statistical reports, drawings, specifications, records and files related to assigned activities and personnel.

Assist in the development and preparation of the annual maintenance and capital construction fund budgets; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established policy.

Maintain positive working relationships with vendors/contractors, students, the community and various departments within the district.

Coordinate health and safety programs in the Division; assure project requests are in compliance with OSHA regulations and State and local laws and codes; conduct safety meetings with supervisory staff as needed.

Attend and conduct a variety of meetings as assigned; give presentations to groups; represent the District with outside organizations and agencies including regulatory, local state and federal governments.

Assure a safe environment for students, faculty and staff by inspecting and working with the safety committee and the safety and health administrator.

Perform related duties as assigned.

JOB QUALIFICATIONS

Education and Experience :

Any combination equivalent to: Bachelor's degree in Engineering, Business Administration or related field and five years of increasingly responsible facilities management experience, including two years in a supervisory capacity.

OTHER QUALIFICATIONS

Knowledge/Areas of Expertise :

Planning, organization and direction of facilities management.

Environmental laws and regulations.

Energy usage and conservation concepts.

Construction, custodial and maintenance methods and practices.

Warehousing procedures, material handling, inventory control and delivery.

Building codes, OSHA, and other laws, rules and regulations related to assigned activities.

Budget preparation and control.

Document and drawing management methods and practices.

Oral and written communication skills.

Principles and practice of administration, supervision, training and project management.

Applicable laws, codes, regulations policies and procedures.

Interpersonal skills using tact, patience and courtesy.

Record-keeping techniques.

Abilities/Skills :

Plan, organize, control and direct the construction, maintenance and operation of the Districts facilities.

Assist in the overall development, implementation and supervision of the Department.

Coordinate work activities between department units, contractors and other campus groups.

Train, supervise and evaluate assigned staff.

Develop and administer preventive maintenance program and related records.

Coordinate health and safety programs in the Department.

Estimate labor, material and equipment costs.

Assure compliance with safety practices and various code requirements.

Work from blueprints, shop drawings and sketches.

Communicate effectively both orally and in writing.

Interpret, apply and explain rules, regulations, policies and procedures.

Operate a computer and assigned office equipment.

Analyze situations accurately and adopt an effective course of action.

Meet schedules and time lines.

Work independently with little direction.

Plan and organize work.

Prepare comprehensive narrative and statistical reports and maintain records.

Direct the maintenance of a variety of reports and files related to assigned activities.

Work effectively and cooperatively with peers, faculty, staff, students, and community members from multicultural, diverse backgrounds.

Licenses or Other Requirements :

Valid California driver's license

WORKING CONDITIONS

Multicultural diverse environment

Indoor and outdoor environment

Regular exposure to fumes, dust and odors

Hearing and speaking to exchange information

Visually monitor work

Standing for extended periods of time

Bending at the waist, kneeling or crouching

SALARY: $107,150 (Annually)

*Salary increases are granted on the first day of the month following each year of service, until step F is reached.

Employees contribute 8% of their earnings toward the Public Employees Retirement System (PERS).

CONDITIONS OF EMPLOYMENT

This is a full-time, twelve-month management position. The standard work week is 40 hours of scheduled duty per week of not more than five consecutive work days. During the winter recess, all management positions are required to charge three (3) days of accrued vacation between the Christmas and New Year holidays. Excellent fringe benefits include eight 32-hour workweeks during the summer.

Offer and acceptance of employment is subject to verification of all information provided on the employment application, credential(s), and transcripts. Candidates selected for employment must agree to be fingerprinted, submit proof of COVID-19 Vaccination, submit Certificate of Completion of the Tuberculosis Risk Assessment and/or Examination, provide proof of eligibility for employment in the United States, and present a valid Social Security card upon hire.

TO APPLY

Applicants must submit the following documents by the closing date:

1) Online application: https://elcamino.igreentree.com/css_classified

2) Cover letter describing how applicant meets the qualifications.

3) Resume - Resumes are NOT accepted in place of any part of the application and you should complete all sections of the application even if the entries duplicate information on your resume.

4) Pertinent transcript(s)/coursework in pdf format as stated in the job qualifications if applicant holds one. (Unofficial computer-generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.) Multiple page transcripts must be loaded as ONE pdf document.

Foreign Transcripts: Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. For information on transcript evaluation services, please visit: http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf .

Applicants with disabilities requiring special accommodations must contact the ADA Compliance Officer at least five (5) working days prior to the final filing date:
ADA Job Applicant Accommodation Request (maxient.com)

Please Note: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.

If you should need assistance please call (310) 660-3593 Ext. 3807 or by email at hr@elcamino.edu.

Due to the large volume of calls received on closing dates, we highly recommend that you do not wait until the last day to apply so that we may assist you with questions or technical matters that may arise. Give yourself sufficient time to complete the profile, which may take 45 minutes or more. Positions close promptly at 3:00 p.m. PST (pacific standard time).

CLOSING DATE: MONDAY, OCTOBER 31, 2022 at 3:00 p.m.

* Previous employment performed in a different public retirement system may allow eligibility to continue in the same retirement system.

I n accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, El Camino College has published Annual Security Reports and all required statistical data, which can be found on the Police Department webpage at www.elcamino.edu/about/depts/police/cleryact/index.aspx . These publications include Clery crime statistics for the previous three years relevant to El Camino College classes and activities, in addition to institutional policies concerning campus safety and security. The information is also available in printed form in the lobby of the Police Department and in select locations on campus. Upon request, the Campus Police Department can provide or mail out copies of this publication. Contact them at 310-660-3100.

El Camino College is an Equal Opportunity Employer

The El Camino Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law

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