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DEPARTMENT LEADERSHIP ADMINISTRATIVE ASSISTANT

Employer
University of Wisconsin-Madison
Location
Wisconsin, United States
Salary
Salary Not Specified
Posted date
Aug 20, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level
Administrative
Salary Band
Not specified
Employment Type
Full Time
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Job no: 239167-US
Work type: Partial Remote, Staff-Full Time
Department: SMPH/NEURO SURG/NEURO SURG
Location: Madison
Categories: Event Planning, Program Coordination, Office & Administrative Support



Position Summary:

This position will provide administrative program support to the department leadership of the Department Neurological Surgery. This position tracks, prioritizes, organizes, and completes multiple ongoing projects in various stages of progress. This position requires an individual with excellent administrative, organizational, and interpersonal skills as well as considerable independence in planning, composing, implementation, and a thorough knowledge of relevant policies and procedures of the Department, School, University, and State of Wisconsin to ensure that the department, faculty and staff maintains conformity with those policies and procedures. This position will also assist the department leadership in the administrative affairs of the department including but not limited to budgeting, HR, Payroll, and Financials. This requires extensive knowledge of the organization, multiple missions, and program of the department and SMPH and UW Health.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree is Required.

Minimum Years and Type of Relevant Work Experience:

-At least one year of related experience required.
-At least two or more years of related experience preferred.

Additional Information:

A Criminal Background Check is required.

KNOWLEDGE AND SKILLS REQUIRED:
-Excellent interpersonal, human relations, verbal and written communication skills. Courteous, responsive and service oriented.
-Ability to work cooperatively to coordinate multiple projects and demonstrate independent decision-making.
-Considerable experience and proficiency in PC software such as Microsoft Word, Excel, Access, e-mail (Outlook) and calendar software, computer database and spreadsheets is required.

KNOWLEDGE AND SKILLS PREFERRED:
-Knowledge of and experience with UW Health and School of Medicine and Public Health policies and procedures.
-Knowledge of HIPPA requirements, ability to maintain confidentiality and use discretion.
-Intermediate transcription skills.

Department(s):

A535700-MEDICAL SCHOOL/NEURO SURG/NEURO SURG

Work Schedule:

Work Schedule will be determined upon hire.

This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $14.25 HOURLY
Depending on Qualifications

Instructions to Applicants:

To apply for this position, please click on the "" button. Please upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position.

This application will also require submission of three professional references, including your current or most recent supervisor. References will not be contacted without advance notice.

Contact:

Kabao Chang
kchang52@wisc.edu
608-263-6062
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )





Official Title:

PRG ASST ADV CONF(16410)

Employment Class:

University Staff-Ongoing

Job Number:

239167-US

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Aug 20 2021 Central Daylight Time
Applications Close: Sep 28 2021 11:55 PM Central Daylight Time

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