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Facilities and Asset Manager

University of Colorado Boulder
Colorado, United States
Salary Not Specified
Posted Date
Sep 14, 2022

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Position Type
Faculty Positions, Business & Management, Management, Science, Technology & Mathematics, Chemistry & Biochemistry, Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Facilities Management & Physical Plant
Employment Type
Full Time
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Job Summary

The Department of Chemistry at the University of Colorado Boulder encourages applications for a Facilities and Asset Manager! This position ensures that the Chemistry buildings, space and assets support the educational and research mission of the Department and University. The Manager reports directly to the Director of Business and Finance Operations and is responsible for ensuring the effectiveness of the infrastructure and operations related to our buildings and equipment. Responsibilities include project management (space renovation, construction, lab cleanouts, lab moves, etc.), building proctor (maintenance and repair liaison), Environmental Health and Safety liaison, capital asset purchase, management, and tracking. The Department of Chemistry, includes two buildings, Cristol Chemistry and Ekeley, comprising over 280,000 square feet of research laboratory, instructional, office and support space with renovation projects in the queue and new space design underway. The Chemistry Facilities and Asset Manager acts as a liaison to internal and external constituents on issues related to construction, renovation, maintenance and repair of said buildings. Close collaborations with world-leading scientists, creative and dedicated staff, students and postdocs as well as with a variety of University departmental personnel make this position interesting, exciting and rewarding.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Department of Chemistry is internationally recognized for its specialized research and education into the study of matter, energy, and the interaction between them. The behavior of atoms, molecules, and ions determines the sort of world we live in, our shapes and sizes, and even how we feel on a given day. Chemists who understand these phenomena are well-equipped to tackle problems faced by our modern society.

What Your Key Responsibilities Will Be

Chemistry Project Manager
  • Supervise and coordinate department projects including: new faculty laboratory space, existing laboratory and office remodels, interdepartmental moves, lab/equipment clean outs and infrastructure improvement projects.
  • Communicate end user needs and ensure that the project manager, design team and contractor clearly understand and respond to the project goals and requirements.
  • Collaborate with A&S' Construction and Facility Project Manager, Facilities Management (FM) project managers, architects, engineers, external contractors and vendors, Facilities Management shops, Environmental Health & Safety (EH&S), Office of Information Technology (OIT), and departmental end users.
  • Develop, vet and track budgets and schedules to ensure projects are completed in a timely manner while meeting end user needs and safety requirements.
  • Contribute to submission of proposals for college and university funding of departmental projects. Manages concerns, changes and emergencies related to ongoing projects.
  • Assess departmental space and facility needs and participates on the department Space Committee.
CHEM Facilities Manager/Building Proctor
  • Manage and supervise any maintenance issues/repairs.
  • Work with Facilities Management (FM) to fully understand implications of repairs / maintenance and then coordinate / communicate implications to occupants.
  • Periodically evaluate buildings and assigned space for problems, issues and areas for improvement and communicate these needs to FM. Work with Custodial Services to ensure that all areas of the buildings are being properly cleaned and that appropriate services are being provided.
  • Coordinate with Department Chair and Director any facility related emergencies that arise, e.g. chemical spills, fire alarms floods, etc.
  • Coordinate with outside vendors for maintenance on department equipment, e.g. Deionized Water systems, Biological Safety Cabinets certifications, autoclaves, hoods, freezers, refrigerated cases, miscellaneous equipment and any other equipment outside FM’s responsibilities.
  • Manage department office equipment/service contracts (Xerox machine, etc.) and work with related vendors and Purchasing Service Center (PSC).
  • Manage building access (CCURE card reader), lock re-keying, and key assignment with Access Services, request keys for new employees and students. Serve as department parking liaison, submit parking applications, coordinate lot allocation/lot selection, and obtain temporary parking passes.
  • Manage lab coat service account for department safety compliance measures including contract oversight, utilization of service and monthly invoice review. Manage and coordinate off site storage needs.
  • Train and work with back-up building proctor as needed.
  • Work with Office of Emergency Management to plan and update critical incident planning, and communicate this to the building occupants each academic year.
Department Environmental Health & Safety and Office of Information Technology Liaison
  • Collaborate with the campus EH&S department to ensure that the department is staying in compliance with any regulatory requirements.
  • Coordinate lab clean ups to assure that labs are cleaned and cleared appropriately to eliminate any potential hazards. Advise and instruct any department operations staff on safety related issues, concerns, compliance, etc.
  • Serve on department safety committee to educate, advise, coordinate, and assist with department safety program. Coordinate annual building occupant safety training.
  • Act as department contact for safety related issues that need to be addressed, changed, or clarified. Promote safety culture within department.
Asset Property Manager
  • Responsible for the complete oversight of the Chemistry department’s capital asset management program.
  • Work directly with Chemistry Finance staff and Property Management services to track, tag and conduct inventories of the department’s capital assets.
  • Coordinate with department faculty to ensure that new assets are tagged in a timely manner, a photo log of the asset is taken, any database updates are made, and all necessary information is relayed back to Property Management services.
  • Manage all asset disposals through the Property services system, to include information collection, data entry, tagging, EH&S decommissioning and pick-up coordination.
What You Should Know

All University of Colorado Boulder employees are required to align with the campus COVID-19 vaccine requirement . New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

This position will need to work on campus in person. This position is on call, 24 hours a day, 7 days a week to alert and partner with campus partners in case of building emergencies.

What We Can Offer

Annual salary range is $68,000-$72,000. Onboarding assistance is available.


The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be dynamic. Be resourceful. Be Boulder.

What We Require
  • A bachelor’s degree or equivalent combination of education and experience may substitute.
  • Three years of professional experience managing a building and/or laboratory operations.
What You Will Need
  • Possess excellent problem solving, project management, team building, and customer service skills.
  • Demonstrable leadership, the ability to see opportunities for improvement, and implement changes to achieve improvement.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to interpret and create budget, expense and purchasing statements.
  • Strong analytical, problem-solving and interpersonal problem-solving skills.
  • Ability to handle multiple and complex assignments.
  • Strong interpersonal skills.
What We Would Like You To Have
  • Bachelor’s or advanced degree from an accredited college or university in a scientific field of study.
  • Experience with OSHA, EPA requirements as they pertain to the workplace with an understanding of state and federal safety regulations.
  • Experience working in an academic institution including building management, working with construction and contractors, and with infrastructure systems.
  • Experience managing a laboratory involving chemicals and related infrastructure.
  • Property/asset management experience.
  • Experience in fund accounting and financial reporting.
  • Budget creation/oversight experience.
  • Vendor contract management experience.
  • Experience with capital equipment purchase orders, invoice handling.
  • Access/key management.
Special Instructions

To apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

You will not be asked to upload references at this time.

Please apply by October 3rd, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

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