Sr. Admin Asst

Posting Information

Posting Information

Posting Number

2023026

Posting/Functional Title

Sr. Admin Asst

University Pay Plan Title

Sr. Admin Asst

Location

San Marcos

Department

Ofc of Budgeting, Financial Plng & Anlys

Recruitment Type

University Employees Only

Job Type

Full-Time

Monthly Salary

$3,833 - $4,176

Job Category

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Previous experience serving in an advanced administrative support role.
• Ability to work independently under pressure in a multi-task environment requiring completion of assignments with unassigned deadlines.
• Strong communication, decision-making, organizing, and problem-solving skills.
• Excellent customer service skills and the ability to forge and sustain effective and productive working relationships within a team environment.
• Advanced knowledge and proficiency in use of MS Office Suite.

Preferred Qualifications

• Two years of experience in an executive-level administrative support position.
• Experience with entry into SAP system.
• High level of skill in written English, including spelling, grammar, and punctuation.
• Bachelor’s Degree.

Job Description

Senior Administrative Assistant to the Associate Vice President ( AVP ) for Budget and Planning (BP). Responsible for providing administrative officers with assistance regarding administrative matters to the AVP, Real Estate and Planning Manager, and the Coordinator of Facilities Inventory. Will also provide backup support to the Executive Assistant in the Vice President for Finance and Support Services Office. THE AVPBP also oversees the Office of Budgeting, Financial Planning & Analysis.

Job Duties

• Assist AVP with all administrative activities to include monitoring, tracking, organizing, conducting, and providing assistance to FSSP activities/functions.
• Manage department budget and provide budget, expense, and other reports.
• Manage AVP’s calendar.
• Schedule, coordinate, organize, gather, and compile data for events/meetings.
• Performs entry into the university’s ERP system.
• Serves as departmental timekeeper.
• Prepares various financial and other documents such as personnel change requests (PCRs), travel requests, expense reports, reimbursements, purchase requisitions, and funds commitments.
• Manage office files.
• Coordinates prepare, and assists in writing/preparation of various administrative outcome documents such as Board of Regents reports and AVP on-demand proposals/requests.
• Works with minimal supervision to manage individual workload to problem solve with other departments.
• Attend meetings on behalf of AVPBP .
• Act as liaison with the Vice President’s Executive Assistant and other administrative offices.
• Serve as backup to the Vice President’s Executive Assistant (presidential correspondence, Regents meetings, etc.)
• Proofread and edit documents going to the President and/or System Office.
• Maintains confidentiality of information.
• May supervise student workers.
• Performs other duties as assigned.

Additional Information to Applicants

Applicants will be required to include a table addressing how they meet the required and preferred qualifications of the job. This should be attached as the Required Chart.

Job Open Date

09/14/2022

Job Close Date (posting closes at midnight)

09/28/2022

Open Until Filled

No

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

You will be required to electronically attach a resume, cover letter, and chart to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE .

Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link
https://jobs.hr.txstate.edu/postings/39880
Applicant Document
Required Documents

1. Resume
2. Cover Letter
3. Required Chart

Optional Documents

1. DD 214/DD1300

Supplemental Questions

Required fields are indicated with an asterisk (*).