Senior Financial Aid Specialist
Southwestern Community College District
900 Otay Lakes Road, Chula Vista, CA 91910
Incumbents in District positions are expected to exhibit an
equity-minded focus, responsiveness, and sensitivity to and
understanding of the diverse academic, socioeconomic, cultural,
gender identity, sexual orientation, and ethnic backgrounds of
community college students, and employees, including those with
physical or learning disabilities, and successfully foster and
support an inclusive educational and employment environment.
Under the direction of the Director of Financial Aid, lead,
oversee, and participate in the more complex and difficult work of
staff responsible for providing specialized assistance and
information to applicants regarding Financial Aid programs; prepare
needs analysis and packaging of financial aid applications;
coordinate the activities of the programs and make award decisions;
coordinate financial aid automation to assure timely and accurate
reporting and information retrieval.
Knowledge and Abilities:
MUST HAVE KNOWLEDGE OF:
- Lead, plan, train, and review the work of staff responsible for
providing specialized assistance and information to applicants
regarding Financial Aid programs; participate in performing the
most complex work of the unit including coordination of program
- Prepare needs analysis and package of financial aid applicants;
interpret government and campus policies to determine appropriate
award allocation for each applicant; establish student budgets and
determine program eligibility; modify awards, budgets and needs
analysis for students either individually or using automated batch
processes; ensure compliance with state and federal
- Coordinate the implementation of new financial aid software;
evaluate, test, implement and upgrade automated office delivery
systems; coordinate automated systems to maintain quality and
standards; conduct staff training sessions and provide on-going
technical software support to office personnel; document new
Financial Aid office procedures as a result of on-going software
- Oversee software and databases to automatically exchange
information between various federal agencies and the College;
facilitate sending and receiving of student applicant data,
disbursement data and federal reports.
- Compile student data and prepare various reports for
internal/external departmental needs including state and federal
agencies to fulfill compliance regulations and obtain or maintain
program funding; review accuracy of data submitted; prepare annual
FISAP and MIS reports.
- Serve as primary liaison with fiscal services staff to
reconcile reports, resolve discrepancies between awards and
disbursements and determine financial aid overpayments; coordinate
the annual planning of scheduled disbursement dates.
- Maintain current knowledge of complex regulations and
requirements for assigned financial aid and student loan programs
and current software trends; attend meetings, vendor seminars and
participate in on- and off-campus workshops.
- Perform related duties and responsibilities as required.
MUST HAVE ABILITY TO:
- Federal and State Student Financial Assistance programs
including policies, rules and regulations.
- Financial and income tax statements.
- Interviewing and advising techniques.
- Various financial aid software systems.
- Recruitment techniques and methods.
- Public speaking methods.
- Technical aspects of field of specialty.
- Methods and terminology of financial record keeping.
- Principles and practices of record keeping.
- Methods and techniques of comprehensive and technical report
- Office procedures, methods and equipment including computers
and applicable software applications such as word processing,
spreadsheets and databases.
- Oral and written communications skills.
- Interpersonal skills using tact, patience and courtesy.
Education and Experience:
- Lead, organize, and review the work of staff.
- Independently perform the most difficult financial aid
processing and award determination functions.
- Interpret, explain, and enforce financial aid policies, rules,
regulations and procedures.
- Advise, counsel and interview students from diverse ethnic and
- Implement, coordinate, evaluate and maintain a variety of
financial aid software programs.
- Operate office equipment including computers and supporting
word processing, spreadsheet and database applications.
- Maintain accurate and complete records and prepare
comprehensive and technical reports.
- Understand and follow oral and written directions.
- Work effectively with frequent interruptions.
- Analyze situations accurately and adopt an effective course of
- Meet schedules and timelines.
- Work independently with little direction.
- Work with and exhibit sensitivity to and understanding of the
diverse racial, ethnic, disabled, sexual orientation, and cultural
populations of community college students.
- Communicate clearly and concisely, both orally and in
- Establish and maintain effective working relationships with
those contacted in the course of work.
Any combination equivalent to: Bachelor’s degree with major course
work in education, counseling or related
Two (2) years of increasingly responsible
experience in students services or related program including
demonstrated experience with PC-based and mainframe financial aid
Minimum Qualifications: (Faculty and Academic Administrator
Range 29, Steps 1-6, $5,504.01-$6,962.30. Initial placement for
external applicants is Step 1. An excellent benefits package which
includes medical, vision, dental, retirement, vacation, and
generous sick leave package.
As soon as the successful candidate is identified and following the
subsequent governing board approval.
All application materials must be received on-line at https://jobs.swccd.edu
. Position is
open until filled. Applications received by the first screening
deadline of 11:59 p.m. on Friday, September 30,
are guaranteed to be reviewed by the selection
committee. Any application received after the deadline is not
guaranteed a review.
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule
may be adjusted to meet the needs of the department.Successful
candidate may be assigned to any of the campus sites (Chula Vista,
National City, Otay Mesa, and/or San Ysidro).
We regret we are unable to accept faxed, e-mailed, mailed, or hand
delivered application materials. Only complete application
materials submitted through SWC online system will be accepted. To
complete and submit your application for this position, please
visit our online employment website at https://jobs.swccd.edu
. All required
information must be submitted online before the review date and
time indicated on the job posting.
A confirmation number will be assigned if your application packet
has been successfully submitted. Assistance with the online
application process is available through the Human Resources Office
at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619)
482-6395 or e-mail to firstname.lastname@example.org.
It is the sole responsibility of the applicant to ensure that all
application materials are received by the review deadline date. A
separate, complete application packet is required for each position
for which you are applying for. All materials included in your
application packet become District property, will not be returned,
will not be copied, and will be considered for this opening
Candidates selected for employment with Southwestern Community
College District must be fingerprinted by an electronic
fingerprinting service (i.e. LiveScan) within 10 days of
employment; provide clearance of tuberculosis (dated within the
past 4 years and renewed every four years as a condition of
continued employment) within 60 days of employment; provide proof
of eligibility to work in the United States.
In addition to the above, for Faculty/Administrator positions
(only), successful candidate must submit official (sealed) college
transcripts confirming date degree conferred and/or a valid CA
Community College Credential.
Reasonable accommodations will be provided to candidates with
verified disabilities. Accommodation requests should be made at the
time the interview appointment is scheduled.
As an Equal Opportunity Employer and in compliance with the
Americans with Disabilities Act, Southwestern Community College
District will make reasonable accommodations for individuals with
The Southwestern Community College District shall not discriminate
against any person in employment or in any program affiliated with
the District on the basis of age, ancestry, color, ethnic group
identification, national origin, religion, race, sex, sexual
orientation, physical or mental disability, veteran status, or on
the basis of these perceived characteristics, or based on
association with a person or group with one or more of these actual
or perceived characteristics.
Notice of Availability of the Annual Security Report - Southwestern
College is committed to assisting all members of the community in
providing for their own safety and security. The Annual Security
Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/
If you would like to receive a hard copy of the Annual Security
Report, which contains this information, you can stop by the SWC
College Police Department or you can request that a copy be mailed
to you by calling (619) 482-6390.
The report contains information regarding campus security and
personal safety including topics such as: crime prevention; public
safety authority; crime reporting policies; programs to prevent
dating violence, domestic violence, sexual assault, and stalking;
the procedures the College will follow when one of these crimes is
reported; and other matters of importance related to security on
campus. The report also contains information about crime statistics
for the three most recent calendar years concerning reported crimes
that occurred on campus; in certain off-campus buildings or
property owned or controlled by the College or a recognized student
organization; and on public property within, or immediately
adjacent to and accessible from the campus.
This information is required by law and is provided by the SWC
College Police Department.
Drug and Alcohol Abuse Prevention Plan (DAAPP) - More information
about the DAAPP, including the Drug Free Environment and Drug
Prevention Program Policy and Procedure and Biennial report can be
found in the Health and Safety Section of the campus Consumer
Information page ( http://www.swccd.edu/index.aspx?page=1084
To apply, visit: https://jobs.swccd.edu/postings/3992