Financial Aid Specialist
Southwestern Community College District
900 Otay Lakes Road, Chula Vista, CA 91910
Incumbents in District positions are expected to exhibit an
equity-minded focus, responsiveness, and sensitivity to and
understanding of the diverse academic, socioeconomic, cultural,
gender identity, sexual orientation, and ethnic backgrounds of
community college students, and employees, including those with
physical or learning disabilities, and successfully foster and
support an inclusive educational and employment environment.
Under the direction of the Director of Financial Aid, provide
specialized assistance and information to applicants regarding the
Financial Aid program; prepare and review needs analysis and
packaging of Financial Aid applications; coordinate the activities
of the programs and make award decisions.
REPRESENTATIVE DUTIES: The following duties
are typical for this classification. Incumbents may not perform all
of the listed duties and/or may be required to perform additional
or different duties from those set forth below to address business
needs and changing business practices.
Knowledge and Abilities:
MUST HAVE KNOWLEDGE OF:
- Prepare needs analysis and package of financial aid applicants;
interpret and apply government and campus policies to determine
appropriate award allocation for each applicant; establish student
budgets and determine program eligibility; ensure compliance with
state and Federal guidelines.
- Assist in the coordination of assigned state and Federal
financial aid programs; monitor and request annual funding for
assigned program to assure adequate funds are available for
projected student awards; coordinate disbursement of funds with
fiscal services staff to accurately disburse aid to eligible
students in a timely fashion.
- Advise and counsel student applicants and recipients in all
phases of financial aid; interview students and assess individual
academic, financial and personal situations; determine impact of
needs analysis; explain program regulations, requirements, and
institutional policies; assure accuracy and completeness of
- Reconcile financial aid overpayments; research, compile and
generate necessary data and required documentation and reports;
determine amount owed by student; assist in implementing collection
procedures and practices; explain overpayments, causes and
ramifications and provide assistance for resolutions.
- Import and export student data to state program agencies;
upload and download awards, grade point averages and other data as
required; generate required reports.
- Participate in various college wide outreach functions; provide
technical expertise to other personnel, faculty, students and the
public regarding financial aid processes; coordinate activities
with other related on-campus student services; refer students to
social service agencies and other community resources as
- Maintain external contacts with government agencies and other
community colleges for the purpose of coordinating, obtaining and
- Maintain current knowledge of complex regulations and
requirements for assigned financial aid and student loan programs;
attend and conduct various meetings; participate in on- and
- Perform related duties and responsibilities as required.
MUST HAVE ABILITY TO:
- Federal and state Student Financial Assistance programs
including policies, rules and regulations.
- Interviewing and advising techniques.
- Recruitment techniques and methods.
- Public speaking methods.
- Financial and income tax statements.
- Principles and practices of record keeping.
- Methods and techniques of comprehensive and technical report
- Office procedures, methods and equipment including computers
and applicable software applications such as word processing,
spreadsheets and databases.
- Oral and written communications skills.
- Interpersonal skills using tact, patience and courtesy.
Education and Experience:
- Advise, counsel and interview students from diverse ethnic and
- Analyze situations accurately and adopt an effective course of
- Operate office equipment including computers and supporting
word processing, spreadsheet and database applications.
- Understand and follow oral and written directions.
- Plan and organize work.
- Meet schedules and timelines.
- Work independently with little direction.
- Work effectively with frequent interruptions.
- Work with and exhibit sensitivity to and understanding of the
diverse racial, ethnic, disabled, sexual orientation, and cultural
populations of community college students.
- Communicate clearly and concisely, both orally and in
- Establish and maintain effective working relationships with
those contacted in the course of work.
Any combination equivalent to: two years of college with major
coursework in education, counseling or a related
Two (2) years of increasingly responsible
experience in a student services or related program.
Minimum Qualifications: (Faculty and Academic Administrator
Range 24, Steps 1-7, $4,862.54-$6,152.11. Initial placement for
external applicants is Step 1. An excellent benefits package which
includes medical, vision, dental, retirement, vacation, generous
sick leave package, and life insurance is available for the
employee and eligible dependents.
As soon as the successful candidate is identified and following the
subsequent governing board approval.
All application materials must be received on-line at https://jobs.swccd.edu
. Position is
open until filled. Applications received by the first screening
deadline of 11:59 p.m. on Friday, September 30,
are guaranteed to be reviewed by the selection
committee. Any application received after the deadline is not
guaranteed a review.
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule
may be adjusted to meet the needs of the department.Successful
candidate may be assigned to any of the campus sites (Chula Vista,
National City, Otay Mesa, and/or San Ysidro).
We regret we are unable to accept faxed, e-mailed, mailed, or hand
delivered application materials. Only complete application
materials submitted through SWC online system will be accepted. To
complete and submit your application for this position, please
visit our online employment website at https://jobs.swccd.edu
. All required
information must be submitted online before the review date and
time indicated on the job posting.
A confirmation number will be assigned if your application packet
has been successfully submitted. Assistance with the online
application process is available through the Human Resources Office
at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619)
482-6395 or e-mail to email@example.com.
It is the sole responsibility of the applicant to ensure that all
application materials are received by the review deadline date. A
separate, complete application packet is required for each position
for which you are applying for. All materials included in your
application packet become District property, will not be returned,
will not be copied, and will be considered for this opening
Candidates selected for employment with Southwestern Community
College District must be fingerprinted by an electronic
fingerprinting service (i.e. LiveScan) within 10 days of
employment; provide clearance of tuberculosis (dated within the
past 4 years and renewed every four years as a condition of
continued employment) within 60 days of employment; provide proof
of eligibility to work in the United States.
In addition to the above, for Faculty/Administrator positions
(only), successful candidate must submit official (sealed) college
transcripts confirming date degree conferred and/or a valid CA
Community College Credential.
Reasonable accommodations will be provided to candidates with
verified disabilities. Accommodation requests should be made at the
time the interview appointment is scheduled.
As an Equal Opportunity Employer and in compliance with the
Americans with Disabilities Act, Southwestern Community College
District will make reasonable accommodations for individuals with
The Southwestern Community College District shall not discriminate
against any person in employment or in any program affiliated with
the District on the basis of age, ancestry, color, ethnic group
identification, national origin, religion, race, sex, sexual
orientation, physical or mental disability, veteran status, or on
the basis of these perceived characteristics, or based on
association with a person or group with one or more of these actual
or perceived characteristics.
Notice of Availability of the Annual Security Report - Southwestern
College is committed to assisting all members of the community in
providing for their own safety and security. The Annual Security
Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/
If you would like to receive a hard copy of the Annual Security
Report, which contains this information, you can stop by the SWC
College Police Department or you can request that a copy be mailed
to you by calling (619) 482-6390.
The report contains information regarding campus security and
personal safety including topics such as: crime prevention; public
safety authority; crime reporting policies; programs to prevent
dating violence, domestic violence, sexual assault, and stalking;
the procedures the College will follow when one of these crimes is
reported; and other matters of importance related to security on
campus. The report also contains information about crime statistics
for the three most recent calendar years concerning reported crimes
that occurred on campus; in certain off-campus buildings or
property owned or controlled by the College or a recognized student
organization; and on public property within, or immediately
adjacent to and accessible from the campus.
This information is required by law and is provided by the SWC
College Police Department.
Drug and Alcohol Abuse Prevention Plan (DAAPP) - More information
about the DAAPP, including the Drug Free Environment and Drug
Prevention Program Policy and Procedure and Biennial report can be
found in the Health and Safety Section of the campus Consumer
Information page ( http://www.swccd.edu/index.aspx?page=1084
To apply, visit: https://jobs.swccd.edu/postings/3991