Clerical Assistant III
Southwestern Community College District
900 Otay Lakes Road, Chula Vista, CA 91910
Career and Transfer Connections
Incumbents in District positions are expected to exhibit an
equity-minded focus, responsiveness, and sensitivity to and
understanding of the diverse academic, socioeconomic, cultural,
gender identity, sexual orientation, and ethnic backgrounds of
community college students, and employees, including those with
physical or learning disabilities, and successfully foster and
support an inclusive educational and employment environment.
Under the direction of an assigned supervisor, provide specialized
clerical support to the Career and Transfer Connections Department
and other related programs and service areas as assigned.
Knowledge and Abilities:
MUST HAVE KNOWELDGE OF:
- Plan, schedule and perform a wide variety of specialized
clerical support duties related to Career and Transfer
- Prioritize and coordinate office activities to assure time
lines are met; develop schedules, type and process documents,
coordinate communications and disseminate information.
- Compile and tabulate statistical data; compile information from
various sources and prepare appropriate forms, schedules, and
reports; list, abstract or summarize data.
- Review and summarize data and prepare special and periodic
reports related to an assigned program or function including State
and federally mandated reports; verify accuracy, completeness and
compliance to rules, procedures, regulations, policies and other
- Register students for programs and receive and process fees as
assigned; establish, organize and maintain student records and
files including attendance records.
- Type a wide variety of materials from various rough drafts or
oral instructions; compose correspondence and memos distribute as
- Review documents for accuracy, completeness and conformance to
established procedures and standards.
- Greet students, visitors and others, and provide information
and assistance regarding programs, procedures and activities of
assigned function or area; provide forms and assistance in their
completion as appropriate; speak and write clearly in a second
designated language as assigned.
- Perform related duties and responsibilities as required.
MUST HAVE ABILITY TO:
- Standard office procedures and organizational skills.
- Operation of standard office machines and equipment.
- Modern office practices, procedures and equipment.
- Record-keeping techniques.
- Telephone techniques and etiquette.
- Correct English usage, grammar, spelling, punctuation and
- Interpersonal skills using tact, patience and courtesy.
Education and Experience:
- Perform a variety of clerical duties involving independent
judgment in the interpretation, application or modification of
- Operate a variety of office machines and equipment including
typewriter, calculator, copier, word processor and computer
terminal as required.
- Complete assignments with minimal supervision.
- Demonstrate sound judgment in the application and
interpretation of existing methods and procedures.
- Maintain records and prepare reports.
- Understand and follow oral and written directions.
- Speak and write clearly in a second designated language as
- Provide sole clerical support of an entire office or functional
- Work with and exhibit sensitivity to and understanding of the
diverse racial, ethnic, disabled, sexual orientation, and cultural
populations of community college students.
- Communicate clearly and concisely, both orally and in
- Establish and maintain effective working relationships with
those contacted in the course of work.
Any combination equivalent to: graduation from high school
including course work in office procedures and
Two (2) years of related clerical
experience, that involves operation of a computer terminal.
Minimum Qualifications: (Faculty and Academic Administrator
Range 13, Steps 1-7, $3,494.60-$4,422.00. Initial placement for
external applicants is Step 1. An excellent benefits package which
includes medical, vision, dental, retirement, vacation, generous
sick leave package, and life insurance is available for the
employee and eligible dependents.
As soon as the successful candidate is identified and following the
subsequent governing board approval.
All application materials must be received on-line at https://jobs.swccd.edu
. Position is
open until filled. Applications received by the first screening
deadline of 11:59 p.m. on Friday, September 23,
are guaranteed to be reviewed by the selection
committee. Any application received after the deadline is not
guaranteed a review.
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately)Work schedule may
be adjusted to meet the needs of the department, additional evening
and weekend hours may be required. Successful candidate may be
assigned to any of the campus sites (Chula Vista, National City,
Otay Mesa, and/or San Ysidro).
We regret we are unable to accept faxed, e-mailed, mailed, or hand
delivered application materials. Only complete application
materials submitted through SWC online system will be accepted. To
complete and submit your application for this position, please
visit our online employment website at https://jobs.swccd.edu
. All required
information must be submitted online before the review date and
time indicated on the job posting.
A confirmation number will be assigned if your application packet
has been successfully submitted. Assistance with the online
application process is available through the Human Resources Office
at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619)
482-6395 or e-mail to firstname.lastname@example.org.
It is the sole responsibility of the applicant to ensure that all
application materials are received by the review deadline date. A
separate, complete application packet is required for each position
for which you are applying for. All materials included in your
application packet become District property, will not be returned,
will not be copied, and will be considered for this opening
Candidates selected for employment with Southwestern Community
College District must be fingerprinted by an electronic
fingerprinting service (i.e. LiveScan) within 10 days of
employment; provide clearance of tuberculosis (dated within the
past 4 years and renewed every four years as a condition of
continued employment) within 60 days of employment; provide proof
of eligibility to work in the United States.
In addition to the above, for Faculty/Administrator positions
(only), successful candidate must submit official (sealed) college
transcripts confirming date degree conferred and/or a valid CA
Community College Credential.
Reasonable accommodations will be provided to candidates with
verified disabilities. Accommodation requests should be made at the
time the interview appointment is scheduled.
As an Equal Opportunity Employer and in compliance with the
Americans with Disabilities Act, Southwestern Community College
District will make reasonable accommodations for individuals with
The Southwestern Community College District shall not discriminate
against any person in employment or in any program affiliated with
the District on the basis of age, ancestry, color, ethnic group
identification, national origin, religion, race, sex, sexual
orientation, physical or mental disability, veteran status, or on
the basis of these perceived characteristics, or based on
association with a person or group with one or more of these actual
or perceived characteristics.
Notice of Availability of the Annual Security Report - Southwestern
College is committed to assisting all members of the community in
providing for their own safety and security. The Annual Security
Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/
If you would like to receive a hard copy of the Annual Security
Report, which contains this information, you can stop by the SWC
College Police Department or you can request that a copy be mailed
to you by calling (619) 482-6390.
The report contains information regarding campus security and
personal safety including topics such as: crime prevention; public
safety authority; crime reporting policies; programs to prevent
dating violence, domestic violence, sexual assault, and stalking;
the procedures the College will follow when one of these crimes is
reported; and other matters of importance related to security on
campus. The report also contains information about crime statistics
for the three most recent calendar years concerning reported crimes
that occurred on campus; in certain off-campus buildings or
property owned or controlled by the College or a recognized student
organization; and on public property within, or immediately
adjacent to and accessible from the campus.
This information is required by law and is provided by the SWC
College Police Department.
Drug and Alcohol Abuse Prevention Plan (DAAPP) - More information
about the DAAPP, including the Drug Free Environment and Drug
Prevention Program Policy and Procedure and Biennial report can be
found in the Health and Safety Section of the campus Consumer
Information page ( http://www.swccd.edu/index.aspx?page=1084
To apply, visit: https://jobs.swccd.edu/postings/3990