Associate Registrar, Prescott Campus

Embry-Riddle Aeronautical University
Arizona, United States
Salary Not Specified
Posted Date
Sep 15, 2022
Job Description

About Embry-Riddle Aeronautical University:

Embry-Riddle Aeronautical University is an independent, culturally diverse institution providing quality education and research in aviation, aerospace, engineering, and other related fields with residential campuses located in Daytona Beach, Florida, and Prescott, Arizona. The University's Worldwide campus provides educational opportunities online and at approximately 130 locations throughout the United States, Asia, Europe, and Central/South America.

As the largest and most comprehensive aviation and aerospace-focused university in the world, Embry-Riddle is a unique institution. Over the past 90 years, the University has evolved with industry to break new ground and produce top-level graduates who serve the ever-changing needs of aviation and aerospace, and other STEM-related disciplines. Embry-Riddle offers programs in seven primary fields of study including: Applied Science; Aviation; Business; Computers and Technology; Engineering; Safety, Security, and Intelligence; and Space.

For Academic Year 2020-21, there were over 10,700 undergraduate, graduate, and doctoral students that attended the University's residential campuses and approximately 32,700 students in total enrolled with the University around the world.

The Opportunity:

Embry-Riddle Aeronautical University’s Prescott, Arizona campus is looking to hire an Associate Registrar to join the Office of the Registrar's Team. Embry-Riddle's Prescott Campus is respected worldwide for cutting-edge instruction and training for tomorrow’s aviation, aerospace, security, and intelligence leaders. Prescott is a mile-high city and its climate reflects seasonable weather excellent for flying. Daytime averages are 80°F in the summer and 45°F in the winter. At 5,000 ft. above sea level, it boasts a mild climate, clean air, pristine wilderness areas, and nearby national forests. The university is a small, private, residential university in the mountains of Arizona with approximately 3,500 students. Staff/faculty/student interaction is highly valued and is a central theme of our campus. It is located 100 miles north of Phoenix and 120 miles south of the Grand Canyon.

The Associate Registrar for the Office of the Registrar supports the management and supervision of all functions performed within the office.

Primary responsibilities include:

Provides oversight for all functions related to academic evaluation to include, but not limited to: managing evaluators and conducting their performance evaluations, development and maintenance of degree progress measurement tools (AAR’s, evaluation check sheets), transfer credit evaluation, milestones, rATP, articulation agreements, and course equivalency guides.

Assist in the production of annual campus catalog, curriculum inventory management, and Campus Solutions updates.

The person in this position is expected to independently oversee the above-listed processes and personnel.

Other responsibilities may include:

Update, create and troubleshoot academic advising reports (AAR) in response to changes in the current curriculum. Assists with student service requests and term processing during peak periods such as registration, graduation, grading and academic standing. Works with students and advisors and College Deans to help resolve student issues. Assists with review, configuration, implementation and testing of new technology or updates to existing software tools. Assists faculty with curriculum proposal development and review to ensure that university degree requirement policies met. Processes final grades for graduating students. Recalculates GPAs for graduation honors, ABET accreditation requirements, grade forgiveness requirements, and degree completion eligibility. Audits transcripts for accuracy of final GPAs and degree notations. Review all functions and assists with strategic planning and assessment, development of new initiatives or enhancements. E nsure compliance with University policies, and Federal and State regulations . Serves on various committees to represent the department. Participates is ad-hoc projects. Develops and delivers training services as needed. Assists with other office duties such as registration, orientation, and commencement.

The person in this position is expected to suggest and assist in the development of processes and personnel that streamline operations and cost effectively improve student services from admissions to graduation. Includes review, configuration and testing of technology tools. They play a key role in facilitating cooperation and collaboration within the office, with their counterparts in Daytona Beach and Worldwide as well as with Prescott Campus faculty and staff.

ERAU benefits include:
  • Retirement Plan - ERAU offers immediate vesting and provides a 6% gift and will match up to 4% of employee contributions

  • Two BCBS health plans – PPO and high deductible plan with a health savings account

  • Tuition waivers for employees, spouses, and dependent children

  • Use of various campus services: fitness center, library, mailroom and enjoy observation flights


Bachelor’s degree. Area of study: Higher Education Administration, counseling, organizational management, communication, or related field.

Minimum of three to five years related work experience.

Required skills, knowledge, abilities:
  • Strong management and supervisory skills; effective leadership skills; proven ability to direct and motivate; ability to perform with no supervision
  • Ability to communicate effectively and professionally with various constituents; ability to remain calm and professional when dealing with sensitive issues
  • Initiative and excellent organizational skills ; ability to work within a team or independently; ability to organize and prioritize work to be done
  • Good judgment and independent decision-making skills; ability to manage multiple priorities and projects
  • Proficient in the use of computers and information systems including Microsoft applications, and a variety of software applications including imaging, student information systems. Comfortable with and experienced in configuration and testing of software systems. Previous experience with Student Records module of PeopleSoft Campus Solutions highly desired.
  • General knowledge of accepted practices at other academic institutions; understanding of and ability to enforce academic policies and procedures, standards and curricula
  • Familiarity with non-traditional educational sources of college level advanced standing credit, such as the military guide from the American Council of Education and national or international such as CLEP, DANTES and International Baccalaureate
  • Experience in advising and student interaction ; ability to troubleshoot student issues
  • Familiar with the basic operations of the Registrar’s Office and best practices in the industry
  • May be required to work weekend/evening hours during peak periods

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