Job Summary: Reporting to the Vice President of Research Operations, the Director, Financial Operations Research is responsible for the management and administration of all post-award aspects of grants and contracts administration, including opening and closing awards, cash flow monitoring, budget to actual reporting, financial reporting to all federal sponsors, corporations and private foundations, calculation of allowable fringe benefit and facilities and administrative rates, and maintaining the time and effort reporting system. The Director, Research Finance Operations monitors compliance with all required grant regulations, initiates policy revisions when required, maintains and updates internal grant financial procedures as necessary, and works with the Office Sponsored Programs, Research Compliance, and other relevant internal and external partners to provide regulatory guidance for the BIDMC research community. Duties also include monitoring federal regulations, identification and resolution of policy issues, and acting as the liaison with both internal and external auditors for annual 2 CFR Part 200 Single Audit grants related components of the annual financial statement, and other audit, activities. The incumbent will work with the Vice President, Research Operations to develop performance metrics for monitoring the reporting, compliance and service functions of the Research Finance Office. The Director, Financial Operations, Research will closely coordinate activities with the BILH and BIDMC Finance and Accounting offices and be an integral part of the BILH Finance staff.
- Oversees the day-to-day operations of the financial administration activities including supervising and monitoring financial activities during the life of the award, transaction review, sponsor receivable and cash management, financial reporting, systems review and maintenance, subcontract administration and audit management.
- Assess the grants administration program and advise VP of Research Operations on strategic areas of need for Research Finance operations. Provides executive-level financial analyses to allow for strategic planning within the research business unit (essential).
- Establishes goals and monitors performance objectives for optimal service delivery and efficient operations and structures the Research Finance organization in support of such goals. Leads the identification and development of high-performing staff.
- Oversees the day-to-day operations of the cost studies activities including processes and policies related to all contractual and negotiated reimbursement rates for BIDMC including the Facilities and Administration (F&A) rate and rates for internal charges (recharge rates). Manages negotiations with the Division of Cost Allocation for the Federal F&A and Fringe Benefits rate determination.
- Stays current in relation to changing financial grant standards and regulation changes and identifies potential threats to sponsored projects administration. Coordinates with the Office of Sponsored Programs and Research Compliance to oversee compliance and regulatory frameworks, and risk management related to sponsored projects. Recommends solutions or risk mitigation strategies (essential).
- Oversees the effort reporting compliance activities. Responsible for assisting research units with timely and compliant reporting of effort on sponsored projects per federal regulations (essential).
- Collaborates with Research Operations colleagues related to grant processes, efficiencies and annual reporting, including but not limited to: Exec Dir of Sponsored Programs, Dir of Research Operations, Dir of Academic & Research Computing, Exec Dir of Clinical Research, VP of Academic Strategy, Dir of Research Compliance and other BIDMC/BILH colleagues across the system (essential).
- Coordinates with the hospital's Medicare cost reporting office to ensure statistics allocation bases used to apportion costs to research related functions maximize the allowable amounts reported on the stepdown (essential).
- Evaluates the Research Finance organizational structure, business processes and research policies. Determines training and education needs for the Research Finance staff and coordinates with the Office of Sponsored programs to determine training needs for grants management staff and faculty (essential).
- Has the authority to direct and support employees daily work activities. Has authority to undertake or recommend the following employment actions: hiring, termination, corrective action and performance reviews. Direct Reports: 2-3 Indirect Reports: 11-20
- Has full responsibility for planning, monitoring and managing department budget.
- Bachelor's degree required. Master's degree in MBA or CPA preferred.
- 8-10 years related work experience required and 5-8 years supervisory/management experience required
- Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
- Decision Making: Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.
- Problem Solving: Ability to address problems that are highly varied, complex and often non-recurring, requiring staff input, innovative, creative, and Lean diagnostic techniques to resolve issues.
- Independence of Action: Ability to set goals and priorities for functional area. May make recommendations for department policies, practices and programs. Manager or Director provides broad guidance and overall direction.
- Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
- Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.
- Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
- Team Work: Ability to lead collaborative teams for larger projects or groups both internal and external to the Medical Center and across functional areas. Results have implications for the management and operations of multiple areas of the organization.
- Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.
Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally