Business Manager, Student Life

Application Deadline:               October 7, 2022

 

Salary & Benefits:                     Salary is $ $47,998.66. Compensation package is comprised of many college paid benefits including health and life insurance, retirement, leave time, and tuition waivers for Santa Fe College and the University of Florida.

 

Classification:                            Full-time, Technical/Professional, Pay Grade PT5, Exempt

 

Location:                                    Northwest Campus 3000 NW 83^rd Street, Gainesville, FL 32606

 

Overview:  Santa Fe College (SF) has been recognized as one of the top-rated community college in the United States.  Santa Fe College is a student-centered institution with a commitment to open access, academic excellence, and cultural and ethnic diversity.  Santa Fe College is a comprehensive public college that offers a range of Bachelor’s degrees, Associate in Arts, Associate in Science and Associate in Applied Science degree options, as well as Certificate and Non-Degree programs.  A high quality of life, temperate climate, proximity to the University of Florida, diverse cultural events, and plentiful recreational opportunities make SF and Gainesville an ideal community to work and live.  SF enrolls over 16,000 students each semester, retains and completes over 60% of students every academic year, while over 10% transfer into the University system.

 

 

 

Student Life is the hub for students at Santa Fe College. Student Life is comprised of Student Activities, Civic Engagement & Service, Student Government, Leadership Programs, International Student Support & Advising, Student Health Care Center, Student Life Business Office, and Student Life Marketing. Services provided include ID card services, student organization support, Recreation Room, computer lab, Student Life Art Gallery, and the Evening Services Office.

 

 

 

The Business Manager will have primary responsibility for the management of the business activities within the scope of Student Life. This position manages the Student Life Activity & Service Fees and Food Pantry department budgets with a combined asset value of $2.2 million dollars and the Transportation Access Fee of over $1 million.

 

 

 

Responsibilities and Duties include:

 

• Manage 23 departmental Fund 2 budgets (several with multiple accounts, such as the Student Government budget) and 2 Fund 1 budgets
• Process requests related to purchasing; requisitions, contracts, and invoices; review and approve budget availability on all budget requests, track revenue, billing, processing payments and provide documentation and information on all budget matters
• Supervise the Business Office Program Assistant, and Part-time Specialist
• Advise the Student Government Treasurer, Student Government Programs Finance Chair, and Student Government Finance Committee
• Provide online and in person training and workshops for staff, student leaders, organizations and advisors on budget matters related to college policies on purchasing and travel and to student organizations regarding their Fund 6 budgets (fundraising accounts)
• Responsible for the oversight of all travel within the funded departments
• Create, update, and maintain departmental guidelines, manuals, and forms related to the Business Office
• Respond to and resolve budget matters and maintain relationships with vendor contacts
• Represent Student Life on varied College committees including A&S Fees Budget and Student Government Finance Committee
• Meet with key stakeholders to facilitate transactions and address issues and concerns
• Adhere to all state, college, and department policies and procedures regarding purchasing, travel and payroll. Risk Management is an integral component
• Assist in budget decisions requiring immediate attention in the director’s absence.
• Comply with college, state, and federal policies
• Provide service excellence through courteous, informed, accessible and professional engagement. Perform other duties as assigned

 

 

Reports to: Director, Student Life

 

 

 

Qualifications

 

Required: A Bachelor’s degree in Accounting or a relevant field with at least two years of related experience is required. Previous supervisory experience is also required.

 

 

 

Additional Requirements: A criminal background check will be conducted.

 

 

 

Preferred:  A Master’s degree with experience/courses in finance, marketing, management, statistics, and/or computer software is preferred.  

 

Knowledge, Skills and Abilities

• Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job. Team Orientation & Interpersonal – highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization. Ability to work in a multi-cultural environment. Organization & Time Management – able to plan, schedule and organize tasks related to the job to achieve goals within or ahead of established time frames. Adaptability to Change – able to be flexible and supportive, react swiftly to and able to positively and proactively assimilate change in rapid growth environment. Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs. Problem Solving – able to find creative solutions to difficult or complex issues.

• Systems & Software – proficient level knowledge of Microsoft Office software applications.

 

 

 

 

Application Process: All applicants must submit a completed online SF Employment Application, a letter of intent, an up-to-date resume, as well as college transcripts to be considered for this position. Unofficial transcripts are only accepted for review purposes, official transcripts are required prior to any offer of employment being made.

 

 

 

 

 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

 

Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. http://www.sfcollege.edu/eaeo/
 

Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: https://www.sfcollege.edu/titleix/

 

Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions.

 

Preference will be given to eligible veterans and spouses of veterans