Job no: 238280-AS
Partial Remote, Staff-Full Time
Office & Administrative Support
The Executive Assistant provides direct executive-level management
support to the Chair and Department Administrator in the Department
of Pediatrics in the School of Medicine and Public Health (SMPH) at
the University of Wisconsin-Madison. This position is responsible
for the coordination of complex daily schedules and the
coordination and organization of the Chair's meeting planning and
travel. This position acts as a close link to the Department of
Pediatrics, SMPH, UW Health administrators, faculty, staff, and
other members of the community.
The Department of Pediatrics consists of approximately 750+
employees and associates in many facilities and locations,
including University of Wisconsin Hospital and Clinics, the
American Family Children's Hospital (AFCH), UnityPoint Meriter, St.
Mary's Hospital, Swedish American Hospital, and several outreach
The School of Medicine and Public Health has a deep and profound
commitment to diversity both as an end in itself but, also as a
valuable means for eliminating health disparities. As such, we
strongly encourage applications from candidates who foster and
promote the values of diversity and inclusion.
List of Duties
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for
UW-Madison. We value the contributions of each person and respect
the profound ways their identity, culture, background, experience,
status, abilities, and opinion enrich the university community. We
commit ourselves to the pursuit of excellence in teaching,
research, outreach, and diversity as inextricably linked
The University of Wisconsin-Madison fulfills its public mission by
creating a welcoming and inclusive community for people from every
background - people who as students, faculty, and staff serve
Wisconsin and the world.
For more information on diversity and inclusion on campus, please
visit: Diversity and
Degree and Area of Specialization:
Bachelor's degree required.
Minimum Years and Type of Relevant Work Experience:
Minimum 3 years administrative experience providing high-level
executive support required, 5 years or more preferred.
Experience managing complex calendars, virtual and onsite meeting
coordination, advanced skills in MS-Office applications
The following skills and experience are preferred:
- Ability to work independently and have sound judgement related to
independent initiative and judgement.
- Excellent interpersonal communication and customer service
- Demonstrated high level of administrative problem solving and
- Strong commitment to maintaining a professional demeanor.
- Exceptional planning and organizational skills.
The pay rate listed is the minimum for the position. Pay rate will
be determined at the time of hire based on candidate qualifications
Full Time: 100%
This position requires some work to be performed in-person, onsite,
at a designated campus work location. Some work may be performed
remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
$52,318 ANNUAL (12 months)
Depending on Qualifications
Instructions to Applicants:
To apply for this position, please click on the "" button. You will
be asked to upload a resume and cover letter as a part of the
application process. Please ensure that the resume and cover letter
address how you meet the minimum/preferred qualifications for the
position. You will also be asked to provide three
professional/supervisor references during the application process.
References will not be contacted without prior notice.
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS:
800.833.7637) and above Phone number (See RELAY_SERVICE
SR ADMIN PRGM SPEC(R07BN) or ADMIN PROGRAM SPEC(R07DN)
The University of Wisconsin is an Equal Opportunity and
Affirmative Action Employer. We promote excellence through
diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability,
you can find information about how to make a request at the
The University of Wisconsin-Madison is engaged in a Title and Total
Compensation (TTC) Project to redesign job titles and compensation
structures. As a result of the TTC project, official job titles on
current job postings may change. Job duties and responsibilities
will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/
Employment will require a criminal background check. It will also
require you and your references to answer questions regarding
sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities
of applicants who request confidentiality in writing, except that
the identity of the successful candidate will be released. See Wis.
Stat. sec. 19.36(7).
The Annual Security and Fire
contains current campus safety and disciplinary
policies, crime statistics for the previous 3 calendar years, and
on-campus student housing fire safety policies and fire statistics
for the previous 3 calendar years. UW-Madison will provide a paper
copy upon request; please contact the University of Wisconsin Police
Aug 20 2021 Central Daylight Time
Sep 20 2021 11:55 PM Central Daylight