Number of Vacancies
15 - College of Nursing
H1501-Deans Office Nursing
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be fully vaccinated against COVID-19 with limited exceptions. Learn
more at: https://wayne.edu/coronavirus
Essential Functions (Job Duties)
Reporting to the Dean for the College of Nursing, the Executive
Assistant manages projects on behalf of the Dean, provides
executive support and facilitates a professional and efficient
experience with the College for internal and external stakeholders.
Oversees and participates in assigned programs and projects
designed to achieve college goals and objectives. Interfaces with
internal and external constituencies, Board of Visitors, donors,
and senior leadership of the University. Functions as the
confidential assistant to the Dean.
(Essential functions are the primary duties/major job
responsibilities that an employee must be able to perform, with or
without reasonable accommodation. The essential functions are
listed in order of importance.)
Serve as the Dean's point-of-contact as required, prioritizing and
responding to oral, phone and written communications, including
those of a sensitive and/or confidential nature. Manage and
maintain Dean's calendar and coordinate schedules and logistics for
meetings and travel. Functions as a gatekeeper to assure
prioritization of the Dean's time. Edit books and manuscripts
written by the Dean, liaise with journal publishers, prepare
bibliographies in correct formats, and facilitate reviews.
Collaborate with the Dean in the development, implementation,
management, and evaluation of short and long-term projects,
strategies, and tactics to advance the mission and strategic plan
of the College and the Office of the Dean. Develop action plans,
establish timelines and metrics, create reports, evaluate outcomes,
benchmark against peers and implement changes. Responsible to the
dean for implementation and evaluation of the College Strategic
Represent the office of the Dean in external and internal meetings,
autonomously replying to questions and requests on behalf of the
Dean. Facilitate meetings when necessary. Prepare and distribute
necessary meeting materials to ensure effective meetings (agendas,
reports, presentations, and minutes).
Assist in marketing and promoting the College of Nursing through
outreach strategies and planned approaches. Create, develop, plan,
and organize special events sponsored by the College of Nursing.
Coordinate use of facilities. Develop and obtain approval of the
budget for each event, monitor expenditures, develop and submit
final financial report. Serve as the liaison to Board of Visitors,
and major donors. Develop letters and other correspondence for
fundraising efforts and to cultivate potential donor
Supervise assigned administrative staff. Assign tasks and
communicate time lines for completion, provide training and
oversight as needed.
Serve as recording secretary for the Dean's Executive Committee and
Academic Leadership Committee. Maintain confidential minutes and
prepare and execute action plans.
Other duties as assigned.
Bachelor's degree in business or healthcare-related field or a
combination of education and relevant work experience. Graduate
Specialist (minimum 5 years of job-related experience)
Minimum five years in progressively responsible administrative or
office management positions in support of organizational
executives; in higher education preferred.
Knowledge, Skills and Abilities
COMMUNICATION SKILLS: Must have effective interpersonal skills.
Must have the ability to communicate clearly, concisely, and
professionally both orally and in writing. Must possess the ability
to persuade and influence others and present narrative description
of numerical data effectively.
PROBLEM SOLVING SKILLS & ANALYTICAL SKILLS: Works well in group
problem solving situations and develops alternative approaches and
ideas. Able to prioritize requests from multiple constituencies and
to work in complex situations with minimal guidance. Detailed
oriented, with strong organizational skills. Ability to compile and
analyze accounting, financial, statistical and other quantitative
data. Strong editing and proofreading skills.
FINANCIAL SKILLS: Ability to forecast and audit budgets and
BUSINESS ACUMEN: Understands objectives and mission of various
projects, looks for creative ways to improve process and quality
and can work within deadlines. Manages time effectively to maximize
productivity and holds direct reports accountable for
INTERPERSONAL SKILLS: Able to deal with frequent change, delays, or
unexpected events. Changes approach or method to best fit the
situation and reacts well under pressure.
CUSTOMER SERVICE SKILLS: Exhibits a pleasant, forthcoming demeanor
to customers and responds professionally, promptly and courteously
to customer requests for service and assistance. Practices
follow-up to ensure customer needs are met and has ability to
manage difficult or emotional customer situations. Sets a
professional, competent tone for the operation of the Dean's
ORGANIZATIONAL LEADERSHIP: Relates work tasks to key organizational
objectives/vision, exhibits sound and accurate judgment and
provides vision and inspiration to peers and subordinates.
TECHNICAL SKILLS: Highly proficient in Microsoft Office
applications with ability to create presentations in PowerPoint and
building spreadsheets and graphs in Excel. Must have the ability to
learn and adapt to new systems. Familiarity with project management
Event planning experience preferred. Experience leading projects
Professional/Administration & Supervisory/Management
Duration of Posting
Fiscal Year of Job Open Date
Job Open Date
(When job is posted in the system)
Job Close Date
(or until suitable candidate is found)
Until Suitable Candidate is Found
Is this position reposted?
Background Check Requirements
University policy requires certain persons who are offered
employment to undergo a background check, including a criminal
history check, before starting to work. If you are offered
employment, the University will inform you if a background check is
Instructions for submitting your application:
Represented Position Message
Salary (Hire Max)
Is Position Bump Ineligible?
(Non-Academic, Represented positions only. Select 'No' for
Academic. Select N/A if Non-represented.)
**NOTE: If 'Yes' is selected, then this is a Bump Ineligible
Position (BIP). The person who bids or hires into this 100% grant
funded position has no bumping rights upon grant expiration or in a
reduction of force.