OFFICE ASSISTANT/RECEPTIONIST SR

Office Assistant/Receptionist Sr

Arizona State University

AZ PBS

Campus: Downtown Phoenix

84038BR

 

Job Description

Arizona PBS is seeking an Office Receptionist for our main front office. This position will greet and direct members and guests, students, and staff, in person, by telephone and via email. Successful individuals in the position will have a high level of customer service, communication and organizational skills all to be delivered in a professional manner.

 

Salary Range

Depends on experience

 

Close Date

14-October-2022

 

Essential Duties

• Serves as first point of contact for members and guests, students, and staff, directing and answering questions in person and by telephone
• Provides general information in response to inquiries in person, by telephone or email
• Operates office equipment such as copiers, calculators, word processors, personal computers or other equipment found in work unit
• Prepares work orders, supply requisitions, requests for special data or similar actions within established limits and procedures; obtains appropriate signatures
• Supervises student workers who provide customer service and clerical support
• Schedules meetings and professionally communicates logistics to stakeholders
• Works with Customer Service/Membership/Viewer Services/various AZ PBS Events
• Oversees other clerical duties, such as processing mail, parking reservations, parking validations, facility requests, conference room reservations, updating directories and other special projects as assigned

 

Minimum Qualifications

Two (2) years of office/clerical experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

 

Desired Qualifications

• Experience providing customer service
• Experience performing office/clerical duties
• Evidence of effective verbal and written communication skills
• Experience in the operation of a variety of office equipment
• Experience using Microsoft Word, Excel and Outlook
• Experience using Google Drive, Docs and Sheets
• Experience setting up meeting logistics and maintaining calendars
• Experience in maintaining conference calendars

 

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding ad manipulating a computer mouse
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts
• Clearly communicate and perform essential function

 

Department Statement

Arizona PBS, one of the nation’s largest and leading public media organizations, delivers in-depth programming on news and public affairs, science, arts and culture, plus dedicated children’s programming, to 1.9 million households and 4.8 million people, reaching 80 percent of the homes in Arizona. On air, online and in the community, Arizona PBS brings its trusted brand of storytelling to Arizonans via four broadcast TV channels and its arizonapbs.org website. The station, which started in 1961, is operated by Arizona State University’s Walter Cronkite School of Journalism and Mass Communication.

 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

 

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

 

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

 

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

 

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

 

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

 

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

 

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

 

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

 

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

 

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

 

Only electronic applications are accepted for this position.

 

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

 

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