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Contract Administrator

University of Idaho
Idaho, United States
Salary Not specified
Posted Date
Sep 14, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Grants & Contracts
Employment Level
Employment Type
Full Time
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University of Idaho

Contract Administrator

Location: Off Campus Location - Remote

Division/College: University Research (Div)

Employee Category: Exempt

Pay Range: $52,000 annually or higher depending on experience

FTE: 1.0

Full/Part Time: Full Time

Position Summary:
Within the Office of Sponsored Programs (OSP), and under the supervision of the Post Award Manager of OSP, the Grants and Contracts Administrator (GCA) is responsible for the University of Idaho's grants and contracts management. The GCA ensures sponsored project compliance through primarily independent analysis of sponsored project agreements, including a comprehensive analysis of terms and conditions, cited federal regulations, and compliance with university policies and procedures. The GCA is responsible for award analysis, information dissemination, including certification from principal investigator(s), as well as award management through the life of the agreement. The GCA supports the University's involvement in sponsored projects and programs funded by external sources by working with faculty, staff, and external stakeholders at the onset of a project until closeout. The GCA is responsible for primarily independent review and processing of all grants and contracts, modifications, and requests for sponsor prior approval under university policy, agency guidance, and federal regulation. The GCA provides training and technical expertise in all areas of research administration; assists with external training and presentation of materials to faculty and staff in the areas of grants, contracts, subcontracts, and other research related areas. The GCA works in partnership with the Office of Research Assurances to ensure compliance with federal regulations regarding animal, human, and biohazard work, and also works in tandem with the Sponsored Programs Administrators, Cost Accounting Unit, Contract Review Unit, and Financial Unit to ensure university compliance.

Minimum Qualifications:
• Bachelor’s degree in a relevant field; or an equivalent combination of education and related experience in research (i.e., research administration, administration of sponsored programs and/or writing grant proposals). Experience:
• Developing proposal applications and budgets
• Serving as a liaison between internal and external entities and individuals in the coordination of activities and resolution of issues• Using internal electronic research administration systems
• Using computer software and applications for word processing, email, spreadsheet development, and data organization• Analyzing information and researching a variety of sources to identify and resolve problems or issues

Preferred Qualifications:
• Master’s degree or equivalent experience in a related field or research administration position.

Knowledge of:
• Ethics and confidentiality principles and practices.• University of Idaho policies, regulations and administrative practices.• University budgeting guidelines and procedures.• Federal regulations governing cost principals and research compliance for educational institutions.• Grant and contract administration processes and procedures, including those at the University of Idaho.

• Working independently and with limited supervision
• Interpreting, explaining and applying laws, regulations, and policies, of both sponsor and University
• With electronic proposal submission systems (NSF,, NSPIRES, NOAA Grants Online, DOE IIPS, etc.)
• Banner database system, specifically the finance and human resource modules.
• Assisting internal customers with the translation of complicated policies, procedures, regulations and/or terms and conditions
• Extrapolating the use of a previous related solution, to resolve a separate unique problem• Managing multiple projects under tight deadlines and completing tasks with multiple interruptions and distractions• Communicating effectively both orally and in writing with a variety of constituents• Making sound decisions by applying policies and procedures and using available resources• Establishing and maintaining effective working relationships with supervisors, co-workers and the public

Physical Requirements & Working Conditions:

Required Licensures, Certifications or other

Posting Number: SP003590P

Posting Date: 09/13/2022

Closing Date:

Open Until Filled: Yes

Special Instructions:
Preferential review of applicants begins on September 27, 2022. The “Letter of Qualification” must address each of the required qualifications. Additionally, please provide information in support of your application regarding the preferred qualifications as relevant.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit:

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.


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