Administrative Assistant (One or More Positions)
Kern Community College District
$4,666.58 - $6,593.75 Monthly
This position is contingent on funding.
Under the direction of an assigned supervisor, provide
administrative support and assistance to an assigned program;
perform a wide variety of special projects; participate in budget
preparation and administration.
Provide administrative support and assistance to an assigned
program; evaluate office activities; recommend improvements and
modifications; assist in the implementation of goal and objectives;
review and evaluate work products, methods and procedures.
Answer telephone and screen callers; respond to inquiries and
requests for information concerning regulations, procedures,
systems and precedents; receive and route mail.
Participate in budget preparation and administration; prepare cost
estimates for budget recommendations; submit justifications for
budget items; monitor and control expenditures and budget
Respond to budget inquiries from staff; type and process
requisitions and purchase orders; prepare budget summaries
utilizing a computer and assigned software.
Maintain calendar of program or office activities, meetings and
events; coordinate activities with other departments, offices,
students, the public and outside agencies; process travel
Organize and maintain complex and confidential filing systems;
operate a variety of office equipment including a computer; input
and retrieve data and text; organize and maintain disk storage and
Independently compose and edit correspondence related to assigned
activities; maintain a variety of manuals, codes, handbooks and
directories; prepare or direct the preparation of a variety of
annual, quarterly or administrative reports.
Research, compile, analyze and summarize data for special projects,
programs and comprehensive reports; develop and coordinate or
perform the implementation of special projects and programs.
Coordinate and participate in a variety of meetings and conferences
within assigned area; take and transcribe minutes; disseminate
information; coordinate projects and implement procedural changes;
follow-up on action items.
Process personnel actions for new hires; participate in the
recruitment of faculty; evaluate compliance with faculty services
areas and verify equivalencies; monitor faculty load; coordinate
and maintain job evaluation schedules for staff.
Maintain levels of office supplies; order supplies as necessary;
receive, verify and distribute supply deliveries.
Perform related duties as assigned.
Any combination equivalent to:
Associate degree and four years of increasingly responsible
Knowledge and Abilities
Modern office practices, procedures
and equipment. Principles and procedures of financial
record-keeping, bookkeeping and audit procedures. Basic principles
and practices of fiscal, statistical and administrative research
and report preparation. Policies and objectives of assigned program
and activities. Budgeting practices regarding monitoring and
control. Operation of computer equipment and specified software
such as word processing and spreadsheets. Correct English usage,
grammar, spelling, punctuation and vocabulary. Interpersonal skills
using tact, patience and courtesy. Oral and written communication
skills. Record-keeping techniques. Public relations
Read, interpret, apply and explain
rules, regulations, policies and procedures. Maintain current
knowledge of program rules, regulations, requirements and
restrictions. Research, compile, analyze, interpret and prepare a
variety of fiscal, statistical and administrative reports.
Participate in budget preparation and administration. Compose
correspondence and written materials independently. Answer
telephones and greet the public courteously. Maintain records and
files. Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working
relationships with others. Operate a computer and specified
software such as word processing and spreadsheets. Complete work
with many interruptions. Work independently with little direction.
Plan and organize work. Work confidentially with discretion.
SALARY RANGE$4,666.58 -
$6,593.75 monthlyMaximum Entry Level Salary:
Review of Applications:
Complete application packets will
be accepted until the position is filled; but those received by
are assured consideration. The College reserves the
right to extend time limits or reinitiate the recruitment/selection
process at any point.
application packet must include:
It is the applicant's responsibility to redact (or remove) any
personal information from all documents prior to uploading. This
includes Social Security Numbers, Date of Birth, and any photos of
Online Application for Employment form
- Letter of
interest (Cover Letter)
- Copy of
legible transcripts, if applicable
- List of
five (5) professional references - Listed on application
Foreign Degree: Applicants with foreign degrees from colleges or
universities outside of the United States must have their
coursework evaluated by a professional association that is a member
of the National Association of Credential Evaluation Services
(NACES) or Academic Credentials Evaluation Institute, INC. (ACEI).
A copy of the evaluation must be submitted with your on-line
Applicants who require reasonable accommodation to participate in
the selection process should contact Human Resources to make the
necessary arrangements. EEO Plan 2021-2024
The District is strongly committed to achieving staff diversity
and the principles of equal employment opportunity. The District
encourages a diverse pool of applicants and does not discriminate
on the basis of national origin, religion, age, gender, gender
identity, gender expression, race or ethnicity, color, medical
condition, genetic information, ancestry, sexual orientation,
marital status, physical or mental disability, pregnancy, or
because he/she is perceived to have one or more of the foregoing
characteristics, or based on association with a person or group
with one or more of these actual or perceived characteristics or
any other characteristic protected by federal, state or local law,
in any of its policies, procedures or practices.
Discrimination Free Work Environment
District does not provide sponsorship for authorization to work in
the United States. Work authorization should be established at the
time of application submission.
All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/3634013/administrative-assistant-one-or-more-positions-cof
Emails will not be accepted.