Gift and Constituent Records Specialist
- Employer
- Chapman University
- Location
- California, United States
- Salary
- Salary Not Specified
- Date posted
- Sep 12, 2022
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Job Details
Posting Details
Position Information
Position Title
Gift and Constituent Records Specialist
Position Type
Staff
Job Number
SA4402122
Full or Part Time
Full Time
Employee Status
Regular
Posting Date
09/12/2022
Position Summary Information
Job Description Summary
The Gift and Constituent Records Specialist is primarily responsible for all data entry related to constituent records in the University Advancement database of record for Chapman University, which includes the creation of new records, update of existing records, and execution of other related data integrity processes. The Specialist also provides support as needed for gift processing to help ensure timely recording, receipting, accounting, and reporting of philanthropic gifts to the University.
Responsibilities
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References
3
Maximum Number of References
5
Pre-screening Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Position Information
Position Title
Gift and Constituent Records Specialist
Position Type
Staff
Job Number
SA4402122
Full or Part Time
Full Time
Employee Status
Regular
Posting Date
09/12/2022
Position Summary Information
Job Description Summary
The Gift and Constituent Records Specialist is primarily responsible for all data entry related to constituent records in the University Advancement database of record for Chapman University, which includes the creation of new records, update of existing records, and execution of other related data integrity processes. The Specialist also provides support as needed for gift processing to help ensure timely recording, receipting, accounting, and reporting of philanthropic gifts to the University.
Responsibilities
- Reviews and processes ongoing requests for new constituent records and updates to existing records in response to information received through case requests from members of University Advancement and the Chapman campus community, web update forms, returned mail, and other sources. Works with the Manager of Gift and Constituent Records to prioritize all requests appropriately.
- Maintains a strong customer service focus through clear and timely communication regarding the status of requests from receipt through closure. Closely adheres to relevant departmental performance metrics as well as all policies related to data privacy and the confidentiality of information managed.
- Performs gift accounting tasks as assigned for special projects and to provide additional coverage for the department during periods of high volume or absence by the Manager of Gift and Constituent Records.
- Participates in system testing as needed. Participates on data teams, committees, and taskforces as requested. Performs other duties as assigned.
- Bachelor’s degree or equivalent combination of education and experience
- Experience in a data entry environment, preferably in an educational or nonprofit setting
- Experience in gathering and reporting data, reasoning logically, drawing valid conclusions and making effective recommendations
- Knowledge of basic data relationships and data input and reporting methods
- Knowledge of basic arithmetic computations including addition, subtraction, multiplication, division, fractions, and percentages
- Knowledge of Microsoft Office Tools, particularly Word, Excel, and Outlook
- Ability to prepare clear and concise correspondence and application documentation
- Ability to use standard office equipment: telephone, copier, fax, PC, computer printers, etc.
- Ability to work independently, take initiative, and exercise independent discretion and judgment on matters of significance when needed
- Ability to work and communicate effectively and respectfully with all staff levels within and outside University Advancement
- Ability to maintain the highest level of confidentiality
- Commitment to an inclusive and collaborative work environment
- Commitment to excellence in customer service
- Experience in bookkeeping, general ledger, or financial recording
- General understanding of policies, procedures, and regulations related to donor and gift processing, recording, and reporting
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References
3
Maximum Number of References
5
Pre-screening Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter
Company
Founded in 1861, Chapman University is a nationally-ranked private university in Orange, California, about 20 minutes away from Pacific Ocean beaches. Whether you're a scientist or a screenwriter, Chapman University’s close proximity to industry leaders will propel you and jumpstart your career..
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