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Senior Contract Administrator

Employer
City Colleges of Chicago
Location
Illinois, United States
Salary
Salary Not Specified
Posted Date
Sep 13, 2022

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Position Type
Faculty Positions, Business & Management, Business Administration, Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Financial Affairs, Grants & Contracts, Legal Affairs
Employment Type
Full Time
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PRIMARY OBJECTIVE

Reporting to the Associate Director of Business and Procurement Services, theSeniorContract Administratormonitors multiple and various types of vendor applications, contracts, Bids, Request for Proposal (RFP) submittal forms, business viability and solvency documents, and other related documents to ensure administrative compliance by vendors with the criteria established by City Colleges of Chicago.

TheSeniorContract Administratoralso monitors compliance with CCC’s Minority and Women Business Enterprise (M/WBE) Commitment Plan, prevailing wage regulations and other applicable requirements. Performs related duties as required.

ESSENTIAL DUTIES
  • Monitors businesses and firms that are actively participating in City Colleges of Chicago (CCC) procurement contracts for goods and services.
  • Reviews Bid/RFP solicitations, vendor bids/proposals, and other submissions to ensure the proper application of procurement rules and policies.
  • Reviews vendor documentation for ownership verification, financial analyses, and background checks.
  • Develops and implements a system for tracking, measuring and evaluating vendor performance.
  • Provides regular reports on vendors through updates and analysis of procurement activities. Identifies vendor operations that may negatively impact CCC operations and provides recommendations for resolution.
  • Provides expertise and assistance to vendors and CCC departmental staff to facilitate understanding and awareness of CCC’s procurement policies and procedures.
  • Participates in workshops, seminars, outreach and networking sessions.
  • Participates in pre-bid/pre-submittal conferences.
  • Takes a lead role in proposing process improvements and assists Associate Director in drafting standards procedures
  • Works with the Associate Director and departments and colleges in providing yearly plans for purchases of goods, equipment and services
M/WBE
  • Interprets and explains the guidelines of the vendor application process for inclusion in the M/WBE program and procurement contracts.
  • Reviews M/WBE documents submitted by vendors to ensure compliance with the M/WBE Plan.
  • Assists college administrators in identifying certified M/WBE vendors to provide goods or services as a prime or subcontractor.
  • Assists vendors by addressing question regarding the reporting of monthly compliance audits, including reporting via the Contract Reporting system, B2Gnow.
  • Assists in conducting close-out audits to evaluate overall compliance and provide periodic reports on CCC’s purchasing with M/WBE firms.
  • Investigates complaints and allegation of M/WBE non-compliance. Conducts dispute resolution for M/WBE compliance issues; prepares detailed summaries and reports.
  • Reviews certified payrolls and invoices to ensure compliance with prevailing rate regulations.
  • Perform other duties as assigned.
REPORTING RELATIONSHIPS





Reports To



Associate Director- Business and Procurement Services



Direct Supervision



None



QUALIFICATIONS
  • Bachelor’s degree from an accredited college or university required.
  • Four years of experience in management, procurement or purchasing with a focus on the development, negotiation and administration of contracts
  • A combination of education and experience may be taken into consideration based on the applicant’s credentials
  • Preference will be given to candidates possessing four (4) years or more of work experience in procurement and/or experience in higher education and/or public sector
  • Experience preparing, drafting, or reviewing Requests for Proposals/Requests for Qualifications preferred
  • Experience overseeing selection committees or processes preferred
  • Project management experience or experience working as a team lead preferred
  • Experience giving oral presentations preferred
  • Excellent written, verbal and interpersonal communication skills
  • Strong analytical and problem-solving skills
  • Self-directed and innovative
  • Knowledge of PeopleSoft 9.2 ERP Solution or other ERP systems preferred
  • Knowledge of construction project management and diversity compliance software preferred
  • Knowledge of Board of Trustees policies relating to procurement and M/WBE preferred
  • Knowledge of Contracts Lifecycle Management solutions and technologies
  • Knowledge of best practices in contract administration
  • Knowledge of supplier diversity programs
  • Ability to interpret and apply contractual requirements
  • Ability to work independently as well as in a team environment
  • Ability to work collaboratively with others at different levels of the organization
  • Ability to manage multiple priorities
  • Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint, Outlook)
WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.

We are an equal opportunity and affirmative action employer.

Chicago residency is required for all full-time employees within 6 months of hire.

Thank you for your interest in CCC!

The intent of this job description is to provide a general description of the duties and responsibilities of this position. It is not intended to be an exhaustive set of the duties and responsibilities, nor all of the necessary qualifications to perform the work.

TBD
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