This position performs a variety of accounting function related to
the Office of the Public Guardian (OPG) and the Institute for
Professional Guardianship and Elder Services (IPGES). Expert
knowledge of QuickBooks and a Degree in Accounting is required. It
is subject to Court Administration. Social Security Administration,
and Florida State Auditor review. It is responsible for the
management and marshalling of all fiscal client needs including
income tax preparations and court accounting asset inventories and
reports. Ability to perform audits and maintain compliance with
established auditing standards is required.
OPG Program and Grants
- Assists the Program’s Executive Director in the preparation of
the Office of Public and Professional Guardians (OPPG) contract
budget and is the Foundation for indigent (FIG) budget and is the
liaison with Financial Grants Management office. Monitors
compliance with State contractual requirements and State
regulations, procedures, and policies.
- Consistently reviews accounting related policies to ensure
compliance with University and State regulations.
- Budgets, monitors, maintains, and supervises monthly income and
expenditures records for Public Guardian (OPG) clients/wards and
compiles periodic reports, including annual accounting reports to
the Probate Court and the Social Security Administration.
For OPG and IPGES Programs
- Prepares all application forms and any documents related to the
financial needs of the ward.
- Issues payments, researches expenditures, solves problems and
authorizes ward bank transactions with Executive Director/Public
Guardian approval. Reconciles bank statements with ward accounts
and monthly bank deposits.
- Maintains wards’ records by routing all fiscal documents
accordingly and by supervising ward account balances.
- Analyzes revenue and expenditure treads and recommends
appropriate budget levels to ensure expenditure control of
- Communicate detailed information via various types of secure
communication formats to representatives of the department of
Children and Families, Social Security, Veterans Administration, as
well as authorizes and consents to entitlement related
- Collaborate with social workers in all aspects of ward
entitlement applications and maintenance including applications for
Medicaid, Social Security and SSI benefits.
- Monitors and tracks telephone DCF interviews and
redetermination requirements as needed and collaborates with social
workers in this area. Collects and maintains data for statistical
reports for the programs and wards and prepares tracking
instruments for task status.
- Maintains a system of interrelated files and records. Prepares
regular or special reports on department fiscal activities and
modifies or devises forms for reporting data and establishes
controls for accuracy of data.
- Monitors and issues monthly SSA Organizational Representative
Payee check vouchers.
- Transmits instructions and/or sensitive information to and from
staff members. Answers incoming calls, takes messages, and responds
to inquiries in accordance with general office procedures and
- Regular reviews, classifies, and distributes incoming mail
including confidential correspondence. Performs other related
duties incidental to the work described herein.
- Maintains Public Guardian petty cash accounts if active.
- Analyzes revenue and expenditure treads and recommends
appropriate budget levels to ensure expenditure control wards.
After 1 year of continuous full‐time service, employees are
eligible to enroll in STU’s bachelor and master courses,
. The program will cover a maximum timeframe of
125% of credit hours attempted toward the degree program. Employees
may enroll in STU’s doctoral program, with a 40% tuition discount,
under the same conditions.
St. Thomas University is a Catholic university sponsored by the
Archdiocese of Miami committed to academic and professional success
guided by its Catholic identity. All employees are therefore
expected to respect the teachings of the Roman Catholic Church and
support the University’s religious mission. All employees hereby
acknowledge their familiarity and support of the religious
affiliation, mission and values of St. Thomas University.
Equal Employment Opportunity
St. Thomas University is an equal opportunity employer that
promotes a diverse and inclusive organization. It is the policy of
the University to fill each vacancy with the candidate who
represents the best fit for the position and to promote and
transfer employees from within whenever possible and practical.
Employment decisions are made on the basis of the candidate’s
personal capabilities, qualifications, and ability to assist the
University in fulfilling its mission without discrimination. With
regard to the latter, the University’s program of recruiting
employees for mission aims to inform prospective employees of the
University’s mission and to help them and hiring personnel
determine how they will support and contribute to the University’s
St. Thomas University is an E-Verify® Employer. E-Verify is an
Internet-based system that allows an employer, using information
reported on an employee's Form I-9, Employment Eligibility
Verification, to determine the eligibility of that employee to work
in the United States. STU will utilize E-Verify® to verify
employment eligibility for all newly hired employees.
Job Type: Full-time
Pay: $55,000.00 per year
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Tuition reimbursement
- Vision insurance
- Monday to Friday
- Weekend availability
Work Location: One location