Human Resources Operations Coordinator

If you have any questions about the position or our application process, reach out to us at recruiting-u@smith.edu .

Human Resources Job Description

Essential Functions

Workday Data Entry and Auditing:

• Work with the Operations Manager team to maintain accurate and up-to-date data in Workday.
  
  
• Collaborate with cross campus departments to manage time off and work schedule functionality.
  
  
• Serve as the primary processor of information detailing employment, compensation, time/time off/schedule, supervisory, position details, and other information to ensure accurate data is entered into Workday for faculty and staff within set deadlines.
  
  
• Facilitate employee life cycle processes, hires, promotions, position changes, leaves of absence, terminations, etc. by collaborating with key stakeholders across the college.
  
  
• Support the Talent Acquisition, Total Rewards, and HR Consulting teams in data auditing, data entry and ensuring that all worker data is accurate and processed properly.
  
  
• Collaborate with HR Operations Manager and Operations Director to test and implement configuration changes to HR functionality.
  
  
• Lead routine audits and collaboration with Payroll on the biweekly payroll auditing process.
  
  
• Provide advice and feedback to the HCM Workday team on process improvements.
  
  
• Support day-to-day HCM Workday operations and transactions at the direction of the HR Operations Manager.
  
  

Employment/Administrative:

• Monitor & triage incoming emails to the HR centralized mailbox, track status and complete requests in a timely manner.
  
  
• Respond to employment verifications and unemployment claims, monitor/approve unemployment charges and represent the College at appeal hearings.
  
  
• Support day-to-day operations of the HR office.
  
  
• Advise on process improvement for office operations.
  
  
• Act as backup for other positions in Human Resources.
  
  
• Perform related duties as required.
  
  

Minimum Qualifications: High school diploma or equivalent, plus three to five years of relevant experience, or an equivalent combination of education and/or experience.



Skills and Competencies

• Ability to take initiative and solve problems; attention to detail
  
  
• Ability to multitask and prioritize work effectively
  
  
• Excellent oral and written communication skills
  
  
• Ability to create and maintain accurate and detailed records
  
  
• Ability to be precise; type accurately and efficiently
  
  
• Proven record of proofreading/auditing own and others’ work
  
  
• Must be able to meet deadlines.
  
  
• Must be able to maintain confidentiality and interact effectively with a diverse population.
  
  

Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin

October 3, 2022

Compensation Grade:

Grade L Non-exempt

Position Type:

Regular

About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at recruiting-u@smith.edu .

Diversity and a culture of inclusion among students, staff, faculty, and administration are crucial to the mission and values of Smith College. We are an Affirmative Action/Equal Opportunity employer and do not discriminate on the basis of race, gender, age, color, religions, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.