Senior Administrative Assistant (13458)

American University
District of Columbia, United States
Salary Not Specified
Posted Date
Sep 2, 2022

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Position Type
Administrative, Academic Affairs, Chief Academic Officers & Vice Presidents, Business & Administrative Affairs, Business & Administrative Support, Chief Business Officers & Vice Presidents, Alumni Affairs, Executive, Other Executive
Employment Level
Employment Type
Full Time

Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail.

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work.

Learn more about American University by clicking here .


Reporting to the Assistant Vice President of Alumni Relations, the Senior Administrative Assistant (SAA) provides administrative support to the assistant vice president of alumni relations in the Office of Alumni Relations (OAR). The SAA interacts with and manages logistics for the American University Alumni Board and interacts with senior administrators and high-level alumni and donors to the University. The SAA is also responsible for providing general office management oversight, streamlining and maintaining centralized functions that support the entire team.

Essential Functions
  1. General Administrative duties, including but not limited to managing the AVP’s calendar; making travel arrangements; transcribing correspondence and phone outreach to constituents; organizing and maintaining filing systems; assisting with events and other meetings held by the AVP; making on-campus deliveries or pick-ups of materials; reconciling credit card transactions of the AVP; conducting basic research (for names, phone numbers and addresses); and producing mailings and meeting materials as needed. Manage ongoing volunteer stewardship projects, such as monthly congrats letters to alumni and the bi-annual audit of volunteer coding.
  2. Manage the logistics and communications for four quarterly Alumni Board meetings including space reservation, catering, and preparations of materials; manage logistics and communications for annual board orientation for new members; interact with Alumni Board members to schedule phone calls, committee meetings, etc.
  3. Support central office functions that increase efficiency for the entire time; these functions may include the coordination of the annual promotional items order; collection of dashboard data; and management of the hiring process for student staff.
  4. Support functions that enable OAR to collect data that supports goals and can effectively reflect outcomes. This includes management of dashboard data and may include support for other data collection projects as needed/appropriate.
  5. Meets regularly with Cohort Assistants (coordinated by the Executive Assistant to the Vice President of Development and Alumni Relations).
  6. Perform other duties as assigned by the Assistant Vice President to enhance the mission and goals of OAR and DAR.

Supervisory Responsibility
  • This position reports directly to the Assistant Vice President of Alumni Relations. This position may supervise student and/or part-time staff.
  • Number of Personnel Directly Supervised: May supervise student workers each semester.
Position Type/Expected Hours of Work
  • Full Time
  • Exempt
Required Education and Experience
  • High School Diploma or equivalent required.
  • A minimum of 2-3 years of administrative experience required.
  • Demonstrated organizational and decision-making skills with follow-up abilities.
  • Mature and professional attitude, customer/client focus; highly developed interpersonal skills; energetic and detail oriented.
  • Clear, concise reporting and writing style.
  • Computer literacy, particularly MS Word and Excel.
Preferred Education and Experience
  • Bachelor’s degree preferred.
  • Intercultural communication skills or a level of intercultural competence preferred.
Additional Eligibility Qualifications
  • Availability to work some nights and weekends, as required.
  • Hiring offers for this position are contingent on successful completion of a background check.
  • To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive.

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.Click here to learn about American University's unique benefit options .

Current American University Employees

If you are a current employee at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us

For more information or assistance with the American University careers site, email .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC

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