Get to Know American University
At American University we value open and honest inquiry, servant
leadership, and the affirmation of the human dignity of all. We
envision a thriving AU community where individuals of all
identities and experiences are understood, appreciated, and fully
included, and where equitable treatment, opportunities, and
Our diverse community of students, faculty, and staff represent
every state and more than 150 countries. Our internationally
recognized faculty are today's thought leaders in the areas of
public policy, law, the arts, communications, international
development, and more. Our staff are innovative, service-oriented,
and dedicated to moving the university towards achieving its
strategic goals. We are committed to an excellent experience for
all of our students, faculty and staff and share a passion for
creating change through our knowledge and our work.
Learn more about American University by clicking here .
Reporting to the Assistant Vice President of Alumni Relations, the
Senior Administrative Assistant (SAA) provides administrative
support to the assistant vice president of alumni relations in the
Office of Alumni Relations (OAR). The SAA interacts with and
manages logistics for the American University Alumni Board and
interacts with senior administrators and high-level alumni and
donors to the University. The SAA is also responsible for providing
general office management oversight, streamlining and maintaining
centralized functions that support the entire team.
- General Administrative duties, including but not limited to
managing the AVP’s calendar; making travel arrangements;
transcribing correspondence and phone outreach to constituents;
organizing and maintaining filing systems; assisting with events
and other meetings held by the AVP; making on-campus deliveries or
pick-ups of materials; reconciling credit card transactions of the
AVP; conducting basic research (for names, phone numbers and
addresses); and producing mailings and meeting materials as needed.
Manage ongoing volunteer stewardship projects, such as monthly
congrats letters to alumni and the bi-annual audit of volunteer
- Manage the logistics and communications for four quarterly
Alumni Board meetings including space reservation, catering, and
preparations of materials; manage logistics and communications for
annual board orientation for new members; interact with Alumni
Board members to schedule phone calls, committee meetings,
- Support central office functions that increase efficiency for
the entire time; these functions may include the coordination of
the annual promotional items order; collection of dashboard data;
and management of the hiring process for student staff.
- Support functions that enable OAR to collect data that supports
goals and can effectively reflect outcomes. This includes
management of dashboard data and may include support for other data
collection projects as needed/appropriate.
- Meets regularly with Cohort Assistants (coordinated by the
Executive Assistant to the Vice President of Development and Alumni
- Perform other duties as assigned by the Assistant Vice
President to enhance the mission and goals of OAR and DAR.
Position Type/Expected Hours of Work
Required Education and Experience
- This position reports directly to the Assistant Vice President
of Alumni Relations. This position may supervise student and/or
- Number of Personnel Directly Supervised: May supervise student
workers each semester.
Preferred Education and Experience
- High School Diploma or equivalent required.
- A minimum of 2-3 years of administrative experience
- Demonstrated organizational and decision-making skills with
- Mature and professional attitude, customer/client focus; highly
developed interpersonal skills; energetic and detail oriented.
- Clear, concise reporting and writing style.
- Computer literacy, particularly MS Word and Excel.
Additional Eligibility Qualifications
- Bachelor’s degree preferred.
- Intercultural communication skills or a level of intercultural
- Availability to work some nights and weekends, as
- Hiring offers for this position are contingent on successful
completion of a background check.
- To ensure the health and safety of our community AU requires
COVID-19 vaccinations for faculty and staff. Click here to learn
more about our health and safety directive.
AU offers a competitive benefits package including a 200% matching
retirement plan, tuition benefits for full-time staff and their
families, several leadership development certificates, and has been
recognized by the American Heart Association as a fit-friendly
worksite.Click here to learn about American University's unique
benefit options .
Current American University Employees
If you are a current employee at American University, please log
intoAsuccessfulU through themyAU portal . Once in AsuccessfulU,
please select the Careers tile which will take you to our internal
For more information or assistance with the American University
careers site, email firstname.lastname@example.org .
American University is an equal opportunity, affirmative action
institution that operates in compliance with applicable laws and
regulations. The university does not discriminate on the basis of
race, color, national origin, religion, sex (including pregnancy),
age, sexual orientation, disability, marital status, personal
appearance, gender identity and expression, family
responsibilities, political affiliation, source of income, veteran
status, an individual’s genetic information or any other bases
under federal or local laws (collectively "Protected Bases") in its
programs and activities.
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