Administrative Assistant II - Center for Texas Music History - Department of History

Posting Information

Posting Information

Posting Number

2023020

Posting/Functional Title

Administrative Assistant II - Center for Texas Music History - Department of History

University Pay Plan Title

Administrative Asst II

Location

San Marcos

Department

History

Recruitment Type

Open to All

Job Type

Full-Time

Monthly Salary

$2,800 - $3,167

Job Category

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

1. Demonstrated ability to work independently;
2. experience in basic bookkeeping/financial transactions;
3. excellent interpersonal skills, including effective verbal and written communication and public relations skills;
4. experience in preparing and proofreading clear, concise, and grammatically correct correspondence and other written matter;
5. experience developing and maintaining accurate and comprehensive records and files;
6. experience operating a personal computer in an office environment, including proficiency with MS Office (Excel, Word, Outlook);
7. demonstrated ability to coordinate multiple projects and complete work within established deadlines.

Preferred Qualifications

1. Minimum of two years of experience in office management;
2. demonstrated ability to effectively organize and publicize events, including preparation, design, and dissemination of promotional material;
3. experience in project management in publishing;
4. experience in web page development, editing, and maintenance;
5. proficiency in developing and maintaining social media sites, such as Facebook, Twitter, YouTube, and Instagram.; Baseline familiarity with and interest in Texas music history.

Job Description

Responsible for administering the daily office operations and event-oriented projects associated with the mission of the Center for Texas Music History. Provide advanced administrative support to the Director and staff. Assist in organizing and publicizing events and work as a liaison with members of the university, music, and business communities.

Job Duties

Interact with public, answer telephone, read email and respond accordingly; compose correspondence; type and proofread memos, reports, press releases, promotional materials, and other publications. Prepare mail-outs; maintain and update mailing lists. Develop and maintain effective records management system; monitor and reconcile budget accounts; process financial transactions, such as P-Card purchases, invoice payments, and reimbursements. Coordinate logistics for events, including mailing invitations, publicizing events, interacting with scholars and artists, processing performance contracts, and making catering and other necessary arrangements. Prioritize and organize work assignments/projects; monitor due dates and meet all deadlines. Assist with web-page development and editing for the Center’s website and social media. Other duties as necessary.

Additional Information to Applicants

Will occasionally be required to work other than normal business hours to assist with special events organized by the Center for Texas Music History.

Job Open Date

09/12/2022

Job Close Date (posting closes at midnight)

Open Until Filled

Yes

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

You will be required to electronically attach a resume, cover letter, and list of references to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE .

Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link
https://jobs.hr.txstate.edu/postings/39760
Applicant Document
Required Documents

1. Resume
2. Cover Letter
3. List of References

Optional Documents

1. DD 214/DD1300

Supplemental Questions

Required fields are indicated with an asterisk (*).