Assistant Director of Admissions Systems and Data

Employer
Metropolitan State University of Denver
Location
Colorado, United States
Salary
Salary Not Specified
Posted Date
Sep 12, 2022

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Position Type
Administrative, Academic Affairs, Institutional Research & Planning, Business & Administrative Affairs, Computer Services & Information Technology, Technology Administration/Other, Chief Technology & Information Officers, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Type
Full Time

Salary for Announcement

The salary range for this position is $54,900 – $60,000. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Posting Details

Posting Number

A02285

Position Title

Assistant Director of Admissions Systems and Data

Position Number

E00722

Pay Grade

17

Employee Category

Professional staff

Department

Admissions Office

EClass Code

Full Time Professional Staff

Position Summary

The Assistant Director of Admissions Systems & Data is part of the Admissions Operations team that is responsible for data ownership, system security, and data-related policies and procedures. This position is also responsible for the development, testing, implementation, maintenance, and administration of admissions processes and data reporting to support enrollment objects and goals. Responsibilities include but are not limited to serving as a CRM administrator, querying, validating, and analyzing admissions data, supporting operational processes throughout the admission cycle from prospect to enrollment, assisting with creation of workflows, managing user security settings, and providing application and portal/web support.

The Assistant Director plays a strategic role in linking the development, testing, and integration of data and database architecture to the admissions team’s strategic needs and goals. This position supervises the Admissions Data & Operations Analyst and reports to the Associate Director of Admissions Systems & CRM . The Assistant Director will utilize SQL, MS Access, Slate (our admissions CRM system), and other data reporting tools to assist with generation of recurring and ad-hoc reports and data validation prior to dissemination. The Associate Director will work closely with various campus peers to ensure seamless transition of accurate data both internally and externally via SFTP .

In collaboration with Admissions Operations leadership, this position will work collaboratively with other university departments to assist with leading the management, administration, and deployment of undergraduate admissions information technology systems.

Duties/Responsibilities

Systems Integration Management (40%)
  • Serve as primary partner with Information Technology Services to improve, maintain and expand data integration between Slate and the student information system.
  • Support all aspects of prospective student enrollment funnel
  • Develop, implement, and monitor policies and procedures involving electronic information systems to improve student recruitment efforts across the institution
  • Create, configure, and maintain file exchanges and data integration across various systems (e.g. Slate, Banner, Enterprise Data Warehouse).
  • Set up automated student data imports and exports through SFTP .
  • Develop and maintain student and staff portals
  • Perform software testing, maintenance, enhancements, and configurations necessary to ensure reliable business workflow in Slate.
  • Identify inefficiencies and improve existing CRM and student information system configurations; improvements include but are not limited to creation of custom SQL code
  • Troubleshoot issues that come from automated admissions data file exchanges.
  • Provide integration support for data needs, including SFTP setup as necessary, for external vendors (e.g. ACT, College Board, CAS Applications, Common Application).
  • Create and maintain documentation of all system configurations, integrations, and training materials.

Record Management & Data Integrity (30%)
  • Responsible for importing, exporting, and updating record data in the CRM and ensure the highest level of accuracy and consistency is maintained within Slate, Banner, and other systems (including document imaging software).
  • Ensure accurate management of consolidating records.
  • Assist Admissions Data Analyst with development and management of data integrity queries, quality assurance reports, and audit logs.
  • Analyze, map, and import data to the CRM from sources including but not limited to recruitment travel, Common App, external vendors, and other offices.
  • Establish and enforce data collection and data integrity standards while adhering to the University data definitions.

Analytics & Reporting (25%)
  • Create reports, including those involving custom SQL, as needed to support the University new student enrollment goals.
  • Build admissions reports through various tools such as Tableau, Excel, MS Access and/or Slate Reports.
  • Manage recruitment and admissions custom reporting through the CRM .
  • Represent the Office of Admissions at various data committees.

Other duties as assigned (5%)

Required Qualifications
  • A bachelor’s degree from a regionally accredited institution
  • Two years of technical experience with a complex CRM relational database, preferably Technolutions Slate, including SFTP setup
  • Experience querying and analyzing data through various platforms such as Cognos, MS Access, Oracle SQL Developer or an Enterprise Data Warehouse
  • Data analysis presentation experience through Tableau or other data analysis platforms
  • Proficient with MS Office
  • Prior supervising experience
Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet all required qualifications.

Preferred Qualifications
  • A master’s degree in Computer Science, Information Systems Management or related discipline from an accredited institution OR other graduate degree with extensive computer science or information systems management experience
  • Two years of experience with a student information system (e.g. Ellucian Banner)
  • Experience working with a variety of information systems and data files, including large and complex files: analyzing file structure, using and creating file layouts, transforming raw data into finished products.
  • Ability to track multiple projects, set priorities, and meet deadlines with frequently changing priorities
  • Demonstrated experience with compliance with established guidelines, policies, and procedures
Work Hours

M-F 8:00 AM – 5:00 PM, some weekend work required for biannual Open House. This position offers a hybrid (on-campus and remote) work option.

Posting date

09/12/2022

Closing date

Closing Instructions

Open Until Filled

To ensure full consideration, applications must be received by 11:59pm (MT)

09/26/2022

Special Instructions to Applicants

Please see Special Instructions for more details.

IMPORTANT : In order to be considered as an applicant you must apply via the online application system, http://www.msudenverjobs.com.

References refers to a list of three professional references and their contact information.

Official transcripts will be required of the candidate selected for hire.

Talent Team Representative

Katie Lynch

Talent Team Representative E-mail

klynch24@msudenver.edu

Benefits

MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:

Employee Benefits Offerings

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 50% first generation students and over 45% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.

MSU Denver is committed to creating and fostering a work environment and culture of belonging; we are proud of the work our employee affinity groups contribute to our culture. For more information on our employee affinity groups please visit this link .

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