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Office Coordinator

Employer
Princeton University
Location
New Jersey, United States
Salary
Salary Not specified
Posted Date
Sep 13, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Human Resources Administration
Employment Level
Administrative
Employment Type
Full Time
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Office Coordinator

US-NJ-Princeton

Job ID: 2022-15166
Type: Full-Time
# of Openings: 1
Category: Administrative Support

Princeton University

Overview

Reporting to the Director, The Office Coordinator is a dynamic role that supports the Office of Sustainability team and its Director in implementing institutional and sustainability priorities. This role is pivotal in assuring smooth coordination with partners within Facilities and across campus to achieve the goals outlined in Princeton's Sustainability Action Plan, and more broadly in the community, region, across the nation and internationally to advance sustainability objectives.

This is a 5-year benefits eligible term position.



Responsibilities

Administrative Support

  • Planning and execution of periodic events and programs; with Director input plan agendas, coordinate guests, and provide record-keeping for recurring committee meetings (i.e. monthly campus-wide Princeton Sustainability Committee meetings, bi-monthly Capital Plan Sustainability Advocacy Committee, etc.)
  • Serve as first point of contact for campus community members and visitors to the Office
  • Provide coordination support for the Director’s course ENV327
  • Meeting scheduling involving both internal and external partners
  • Coordinate, process invoices, and track proposal submissions and records associated with allocation of term and endowed funds; track elements of the office operating budget
  • Manage the agenda for weekly team meetings; manage correspondences in the general office email account; assist in coordination related to hiring processes
  • Orient student workers to relevant administrative processes and approve their hours and provide administrative support to the team
Special Programs Coordination

  • Working with the office team, oversee program scheduling associated with the new EcoLounge and assist in planning and logistics for curating the related multimedia GreenSpace display in the Frist Campus Center
  • Assure EcoLounge is being managed well and in coordination with Office and Frist Campus Center programming policies and procedures
  • Hire and manage related student interns as needed.
  • Support the coordination, with various partners across campus, of the spring Move-Out donatables collection program, summer storage, and fall Re-Sale event.
Office Project Management Coordination

  • Serve as the key point of contact for any consultants supporting our internal and external reporting needs (i.e. annual Trustee updates, presentations and reports related to the Ivy+ collaborative reporting initiative, etc.) and other special projects, managing production timelines
  • Develop and manage an office project management tracking process for use at weekly team meetings, including tracking of team-defined roles and responsibilities for key programs and projects
  • Serve as advisor to team members on process efficiency.
Communications and Outreach Support

  • Support the communications lead on the team to coordinate the office’s website updates
  • Assist with managing social media posts and producing associated monthly analytics, as needed; coordinate Office participation in tabling during key events such as new student and staff orientation and Facilities town hall meetings.


Qualifications

Essential Qualifications:

  • Minimum of three years strongly related experience
  • High level of proficiency in MS and Adobe Applications, and spreadsheet and/or database software
  • Ability to work both independently and collaboratively toward shared goals
  • Ability to meet deadlines and manage multiple overlapping goals and objectives with positivity, consistent attention to quality and detail, and good communication with supervisor
  • Ability to interact and coordinate with colleagues and diverse partners as a welcoming professional
  • Ability to adapt to the evolving priorities and needs of the program over time.
Preferred Qualifications:

  • Experience in sustainability; newsletter production and graphic editing experience; project management tools; budget management; event planning and coordination
  • Previous experience in higher education

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

PI191495524

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