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Advancement Services Leader

Governors State University
Illinois, United States
Salary Not Specified
Posted Date
Sep 9, 2022

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Position Type
Administrative, Academic Affairs, Institutional Research & Planning, Business & Administrative Affairs, Development & Advancement, Chief Business Officers & Vice Presidents, Chief Technology & Information Officers
Employment Level
Employment Type
Full Time
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Position Details

Position Information

Position Type Administrative Appointment Classification Title Development Officer Position's Functional Title Advancement Services Leader Position Start Date Position End Date (if temporary) Position Summary
This position is responsible for the operations of Advancement Services, which includes the data base and progress towards fundraising, alumni relations, and stakeholders; in relationship with the Institutional Advancement Team and GSU Foundation coordinates the Foundation’s audit response in conjunction with financial services; supervises a professional team of database analysis, gift entry, donation acknowledgement, cultivation and stewardship, accounting, and computer systems staff.

35_% Leads in finding prospects, for cultivation, stewardship; data mines for alumni and other related stakeholders for engagement and opportunities, establishes practices that automate stakeholder engagement such as birthday recognition, reunion year awareness, and program recognition communication.

20_% Serves as primary liaison to Institutional Advancement; Provides complex data analysis, cultivation strategy, statistical reports for Foundation Board meetings; Works with Vice
President/ CEO to monitor Foundation assets; Oversees funds allocation to appropriate accounts, initiates new accounts; Monitors IRS regulations as they pertain to gift acceptance, processing and acknowledgement and to 501 © (3) organizational operations; Administers Foundation annual reporting obligations for audit, endowed accounts, scholarships, fundraising activities and revenues.

20_% Oversees operations, administration, systems, and policy development, including Slate database and Scholarship Universe, training and management of personnel working with these databases to use them to fullest levels of functionality. Oversees maintenance of constituent records, growing organizational capacity for prospect research and development through regular data audits, development of queries, assessment, creation and documentation of business operations and process flows; Pro-actively identifies areas for improvement and functional gaps in existing systems. Communicates initiatives, organizational directives, and information; develops goals and monitors performance through timely reviews.

10_% Manages system contracts and provides recommendations regarding terms of renewal; Leads the development and maintenance of all Institutional Advancement, GSU Foundation, and Alumni Association paper and digital giving mechanisms. This primarily involves supervision of Stripe and/or TouchNet, and/or any platform for online communications and processing of online donations/payments. Manages import data and reconciliation of third-party fundraising platforms as needed, develops plans, and manages data migration, determines data to be migrated and manages schedule.

% Acts as a Project Manager and leadership with planning, assigning, and reviewing work activities, events, as well as reporting progress. Trains staff on proper functionality of database software; Provides technical advice to management of complex or controversial accounting issues related to funds. Ensures appropriate accounting of fund balances, donations recording and reconciliation .

% Performs other related duties as assigned by the Vice President for Institutional Advancement.

Other Responsibilities may include
• Identify and/or write grants for funding.
• Assist each College liaison in engaging their alumni.
• Support Advancement and Institutional wide events and initiatives.
• Participate in commencement and other activities to promote the alumni association and University pride.
• Manage remote working employees.

• Strong writer with the ability to translate analytical details in understandable terms.
• Ability to conduct research on individuals and entities to find opportunities for engagement.
• Ability to develop professional relationships and engage collaboratively within and out of the university.
• Exercises strong judgement and judicial with confidential information.
• Ability to work within a budget.
• Maintain the University’s professional reputation.

Supervisory Responsibility
This position will supervise three (3) staff members and may supervise student workers and volunteers.

Work Environment
This job operates in a professional office environment; and no hazardous conditions exist.

Physical Demands
• Subject to standing, walking, sitting, bending, reaching, kneeling, pushing, and pulling.
• Sitting for extended hours in front of a computer screen.
• Ability to lift to 20 pounds.

Position Type/Expected Hours of Work/Length of Lunchtime
Position type: Full-time Minimum Qualifications
• Bachelor’s degree in business, Communications, Computer Science, English, and/or related field.
• An experienced project manager including database management.
• Five plus (S+) years’ experience in managing people.
• Professional work experience in relation to fundraising/institutional advancement. Preferred Qualifications
Additional Preferred Education, Experience, Skills
• Master’s degree
• Experience working in an educational environment. Posting Date 10/01/2022 Closing Date Open Until Filled Yes Posting Number AP0303P Type of Search External Quicklink for Posting Employee ID Department Placeholder Special Instructions to Applicants
  • Applications and nominations are now being accepted. Review of materials will begin immediately and will continue until the position is filled. For full consideration submit complete application and supporting materials by October 15, 2022.
  • Please include a list of at least three (3) professional references with current contact information.
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • Doctorate Degree
    • ABD
Required Documents
Required Documents
  1. Resume
  2. Transcripts
  3. Cover Letter
  4. List of Three Professional References
Optional Documents
  1. Writing/Media Samples
  2. Other
  3. Other2
  4. Other3

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