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Accounting and Grant Assistant

University of Colorado Boulder
Colorado, United States
Salary Not Specified
Posted Date
Sep 9, 2022

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Financial Affairs, Grants & Contracts, Human Resources Administration
Employment Type
Part Time
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Job Summary

The Center for Asian Studies at CU Boulder encourages applications for a 75% time Accounting and Grant Assistant! This position is charged with the accounting and financial management of University- and grant-funded projects for the Center for Asian Studies (CAS) and its Program for Teaching East Asia (TEA). The position reports to the CAS Executive Director and the Director of TEA. The Assistant takes a major role in communicating with CU’s Office of Contracts and Grants, Sponsored Project Accounting, the International Tax Consultant, Procurement Service Center, CU Risk Management, CU Foundation, and various funders, thus ensuring grant compliance. This position works with Principal Investigators to lead monthly financial reconciliation of expenditures and annual budgets on existing accounts and grants and to prepare annual financial reports to funders. Additionally, the Assistant will serve as the primary liaison for various HR tasks and responsibilities.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Center for Asian Studies was established in 1999 to advance knowledge of Asia through undergraduate and graduate education, faculty research, and outreach programs for the broader community. The Center is committed to managing and expanding the interdisciplinary major in Asian Studies by providing student fellowships, scholarships, and study opportunities, by investing in faculty research and professional development, by providing support for building Asia-related resources on the CU Boulder campus, by developing academic exchanges with Asian-based colleagues and students, and by engaging the local community with Asia-related programs and events. The Center also serves to promote the University’s Flagship 2030 Initiative to ‘Build a Global Crossroads’ by internationalizing education on campus and promoting Asia in the context of global studies. Finally, the Center serves as a link and community-building resource for faculty and students across the University.

What Your Key Responsibilities Will Be

Fiscal Management
  • Conduct monthly reconciliation of spending and reconcile with funder-designated budget categories for grants.
  • Coordinate preparation and processing of invoices; track payments.
  • Establish and monitor journal entries, standing purchase orders, consulting, honoraria and other payment forms for a wide variety of vendors, including overseas vendors.
  • Maintain grant financial records and prepare budget reports for submission with annual grant reporting to funding agencies.
  • Project & report on quarterly spending for each grant or contract.
  • Process grant, gift fund, and auxiliary deposits.
  • Maintain current knowledge of CU, federal, and international guidelines and Sponsored Project guidelines.
Grant Liaison
  • Serve as primary liaison with relevant university administrative entities—Office of Contracts and Grants, Sponsored Project Accounting, CU’s international tax specialist, Campus Controller’s Office, Risk Management, CU Foundation.
  • Provide support to PIs on finance-related communication with funding agencies and budgets on new proposals.
Personnel and Payroll Liaison (PPL)
  • Payroll: responsible for managing personnel funding distribution changes, monthly and biweekly employee timekeeping, and Payroll Expense Transfers
  • HR: responsible for managing job postings and recruitment process for new staff members; responsible for coordinating resignation and retirement exit processes; and other Human Capital Management (HCM) related activities at the direction of the Directors.
  • Contract and consulting: Establish and process all financial agreements and payments, including international agreements, and all accompanying forms: purchase orders, standing purchase orders, vendor approval processing, scopes of work, honoraria payments, non-employee reimbursements, etc.
Student Scholarship and Fellowship Administration
  • Coordinate publicity and application process for awards administered by CAS.
  • Ensure that awards are made in compliance with funder and CU policies/regulations.
  • Act as liaison between CAS and applicants, fellows, and funders.
What You Should Know

This is a 75% time position, requiring 30 hours per week on a regular schedule of four or five days per week. A hybrid work arrangement may be possible, with a minimum of three days per week on campus.

All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement . New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

What We Can Offer

The annual salary at 75% time is $37,500. This position is eligible for the full CU benefits package, with paid time off, medical, dental and life insurance, and tuition reimbursement!


The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be adaptable. Be excited. Be Boulder.

What We Require
  • A Bachelor's degree in business administration, finance, accounting, or a directly related field from an accredited institution. Substitution: Relevant experience can substitute on a year-for-year basis.
  • 1+ year of professional level experience in a payroll, accounting, or finance related role.
What You Will Need
  • Proficient digital literacy and experience with programs such as MS Word and Excel.
  • Ability to establish work priorities and complete activities in a timely manner.
  • Proven ability in communicating financial issues and effectively communicating in brief, focused and well-organized oral and written formats.
What We Would Like You To Have
  • Proficient digital literacy and experience with FileMaker Pro.
  • Knowledge of PeopleSoft, HCM and Cognos data systems.
  • Experience with payroll and other HR functions.
  • Experience in an academic or non-profit environment.
  • Experience with financial administration of grants and contracts.
Special Instructions

To apply, please submit the following materials:

  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by October 5, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

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