The Center for Asian Studies at CU Boulder encourages applications
for a 75% time Accounting and Grant Assistant! This position is
charged with the accounting and financial management of University-
and grant-funded projects for the Center for Asian Studies (CAS)
and its Program for Teaching East Asia (TEA). The position reports
to the CAS Executive Director and the Director of TEA. The
Assistant takes a major role in communicating with CU’s Office of
Contracts and Grants, Sponsored Project Accounting, the
International Tax Consultant, Procurement Service Center, CU Risk
Management, CU Foundation, and various funders, thus ensuring grant
compliance. This position works with Principal Investigators to
lead monthly financial reconciliation of expenditures and annual
budgets on existing accounts and grants and to prepare annual
financial reports to funders. Additionally, the Assistant will
serve as the primary liaison for various HR tasks and
The University of Colorado Boulder is committed to building a
culturally diverse community of faculty, staff, and students
dedicated to contributing to an inclusive campus environment. We
are an Equal Opportunity employer, including veterans and
individuals with disabilities.
Who We Are
The Center for Asian Studies was established in 1999 to advance
knowledge of Asia through undergraduate and graduate education,
faculty research, and outreach programs for the broader community.
The Center is committed to managing and expanding the
interdisciplinary major in Asian Studies by providing student
fellowships, scholarships, and study opportunities, by investing in
faculty research and professional development, by providing support
for building Asia-related resources on the CU Boulder campus, by
developing academic exchanges with Asian-based colleagues and
students, and by engaging the local community with Asia-related
programs and events. The Center also serves to promote the
University’s Flagship 2030 Initiative to ‘Build a Global
Crossroads’ by internationalizing education on campus and promoting
Asia in the context of global studies. Finally, the Center serves
as a link and community-building resource for faculty and students
across the University.
What Your Key Responsibilities Will Be
- Conduct monthly reconciliation of spending and reconcile with
funder-designated budget categories for grants.
- Coordinate preparation and processing of invoices; track
- Establish and monitor journal entries, standing purchase
orders, consulting, honoraria and other payment forms for a wide
variety of vendors, including overseas vendors.
- Maintain grant financial records and prepare budget reports for
submission with annual grant reporting to funding agencies.
- Project & report on quarterly spending for each grant or
- Process grant, gift fund, and auxiliary deposits.
- Maintain current knowledge of CU, federal, and international
guidelines and Sponsored Project guidelines.
Personnel and Payroll Liaison (PPL)
- Serve as primary liaison with relevant university
administrative entities—Office of Contracts and Grants, Sponsored
Project Accounting, CU’s international tax specialist, Campus
Controller’s Office, Risk Management, CU Foundation.
- Provide support to PIs on finance-related communication with
funding agencies and budgets on new proposals.
Student Scholarship and Fellowship
- Payroll: responsible for managing personnel funding
distribution changes, monthly and biweekly employee timekeeping,
and Payroll Expense Transfers
- HR: responsible for managing job postings and recruitment
process for new staff members; responsible for coordinating
resignation and retirement exit processes; and other Human Capital
Management (HCM) related activities at the direction of the
- Contract and consulting: Establish and process all financial
agreements and payments, including international agreements, and
all accompanying forms: purchase orders, standing purchase orders,
vendor approval processing, scopes of work, honoraria payments,
non-employee reimbursements, etc.
What You Should Know
- Coordinate publicity and application process for awards
administered by CAS.
- Ensure that awards are made in compliance with funder and CU
- Act as liaison between CAS and applicants, fellows, and
This is a 75% time position, requiring 30 hours per week on a
regular schedule of four or five days per week. A hybrid work
arrangement may be possible, with a minimum of three days per week
All University of Colorado Boulder employees are required to comply
with the campus COVID-19 vaccine
. New employees must provide proof of vaccination
or receive a medical or religious exemption within 30 days of
What We Can Offer
The annual salary at 75% time is $37,500. This position is eligible
for the full CU benefits package, with paid time off, medical,
dental and life insurance, and tuition reimbursement!
The University of Colorado offers excellent benefits
, including medical, dental,
retirement, paid time off, tuition benefit and ECO Pass. The
University of Colorado Boulder is one of the largest employers in
Boulder County and offers an inspiring higher education
environment. Learn more about the University of Colorado Boulder
Be adaptable. Be excited. Be Boulder.
What We Require
What You Will Need
- A Bachelor's degree in business administration, finance,
accounting, or a directly related field from an accredited
institution. Substitution: Relevant experience can substitute on a
- 1+ year of professional level experience in a payroll,
accounting, or finance related role.
What We Would Like You To Have
- Proficient digital literacy and experience with programs such
as MS Word and Excel.
- Ability to establish work priorities and complete activities in
a timely manner.
- Proven ability in communicating financial issues and
effectively communicating in brief, focused and well-organized oral
and written formats.
- Proficient digital literacy and experience with FileMaker
- Knowledge of PeopleSoft, HCM and Cognos data systems.
- Experience with payroll and other HR functions.
- Experience in an academic or non-profit environment.
- Experience with financial administration of grants and
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background
and experience align with the requirements, qualifications, and
responsibilities of the position.
We may request references at a later time.
Please apply by October 5, 2022 for consideration.
Note: Application materials will not be accepted via email. For
consideration, please apply through CU Boulder Jobs
Posting Contact Information
Posting Contact Name:
Boulder Campus Human Resources
Posting Contact Email: